Resource Guide for Frederick County Division of Aging and Independence

The Frederick County Division of Aging and Independence (DAI) is seeking to award a contract for the research, production, and printing of a resource guide in English and Spanish.

Project Details

• Reference ID: 26-971
• Department: Division of Aging & Independence
• Department Head: TBD (TBD)

Important Dates

• Questions Due: 2026-07-17T20:00:00.000Z
• Pre-Proposal Meeting: 2026-07-13T15:00:00.000Z — Microsoft Teams

Evaluation Criteria

• WORK PROPOSAL (20 pts)
• QUALIFICATION OF CONTRACTOR (20 pts)
• WORK SAMPLES FOR SIMILAR PROJECTS (30 pts)
• PRICE PROPOSAL (5 pts)
• PRESENTATION AND INTERVIEW (15 pts)
• REFERENCE CHECK (5 pts)
• NEGOTIATIONS (5 pts)

Submission Requirements

• Technical Proposal Signature Page (required) —

  Please download the below documents, complete, and upload.

• Acknowledgement of Addenda (required) —

  Please download the below documents, complete, and upload.

• Contractor's Reference Information (required) —

  Provide the name, address, telephone number and email address of at least five entities for which the Contractor has provided similar items/services during the past three years, including City, County or State governments, if applicable.  References may NOT include Frederick County government or its employees.

• Affidavit Form (required) —

  Please download the below documents, complete, and upload.

• Two (2) Certifications of Compliance (required) —

  Please download the below documents, complete, and upload.

• Insurance Requirements (required) —

  Please download the below documents, complete, and upload.

• Technical Proposal from Vendor (required)
• Price Proposal (required) —

  Please download the below documents, complete, and upload.

• Is this project for Services or Commodities? (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Will there be a Pre-Proposal Conference? (required)
• Attendance for Pre-Proposal Conference (required)
• Phone Number for Vendors to Call-In for Pre-Proposal Conference (required)
• Will there be a Site Visit for this project? (required)
• Attendance for Site Visit (required)
• Date of Site Visit (required)
• Time of Site Visit (required)
• Location of Site Visit (required)
• Tentative Presentation/Interview Dates (required)
• Agreement Term (required)
• Is a Bid Deposit applicable to your project? (required)
• Bid Deposit Amount (required) —

  If bid deposits do not apply to your project, insert "Bid Deposit Amount is not applicable."

• Is a Performance Bond applicable to your project? (required)
• Performance Bond Amount (required) —

  If performance bonds do not apply to your project, insert "Performance Bond Amount is not applicable."

• Is a Payment Bond applicable to your project? (required)
• Payment Bond Amount (required) —

  If payment bonds do not apply to your project, insert "Payment Bond Amount is not applicable."

• Can you provide the Estimated Contract Value Group for the resulting contract? (required)
• Estimated Contract Value Group (required) —

  Insert amounts, i.e.= $250,000.00 and $500,000.00

• Description of items/services (required)
• Minimum Years of Experience (required) —

  Enter number in words and number in (): Example Five (5).

• How the County is going to award this project (required) —
  • Select "to award" if there will only be one contractor awarded the contract.
  • Select "make one or more awards" if there will be more than one contractor awarded the contract.
• Length of Contract Period (required) —

  Enter number only.

• Contract Start Date (required)
• Number of Renewal Options (Spelled out) (required)
• Number of Years Prices are protected from increase (Spelled out) (required)
• Which is applicable to your project? (required)
• Do you require the contractor to supply samples? (required)
• Type of Item/Service being solicited (required)
• Date work must be completed by: (required) —

  Enter the date that the work must be completed by. If there is no completion date, please enter N/A.