RFP 2026-05 Comprehensive Health Evaluations

The City of Carlsbad, NM, is seeking Proposals for RFP 2026-05 Comprehensive Health Evaluations. Proposals are due no later than 3:00 pm on Tuesday, April 21, 2026 and are to be submitted through the Procurement Portal at https://procurement.opengov.com/portal/cityofcarlsbadnm.

Background

The Carlsbad Fire Department staff performs an important and dangerous job. The nature of the work and associated stress that our personnel face place them at a higher risk for cardiovascular disease and cancer. There is a high rate of injuries in the fire service. The fire service in general and specifically the Carlsbad Fire Department can improve these statistics through annual physical examinations in accordance with NFPA 1582 (most current version). A comprehensive medical examination can have a tremendous impact on reducing firefighter line of duty deaths and/or injuries by identifying and treating the higher risk individuals and detecting issues that are addressed early. A medical evaluation can provide a baseline for every firefighter who work in a hazardous environment and allows for detection of any change in the firefighter’s health during his/her career.

Project Details

• Reference ID: 2026-05
• Department: Purchasing
• Department Head: - (-)

Important Dates

• Questions Due: 2026-03-31T23:00:00.000Z

Addenda

• Addendum #1 (released 2026-04-07T20:43:25.765Z) —

  The City of Carlsbad is extending the due date for this RFP by an additional two weeks.  The new due date will be 4/21/26 by 3 p.m. Mountain Time.  

Evaluation Criteria

• Organization/Staff Experience/Capabilities (35 pts) —

  Offerors must:

  A. Provide a description of relevant corporate experience with government and private sector.   The narrative must thoroughly describe how the Offeror has supplied expertise for similar contracts and must include the extent of their experience, expertise and knowledge in relation to the scope of work.  All solutions provided to private sector will also be considered.

• History and Longevity (25 pts) —

  A. Indicate number of years the organization has been in business in the performance of the services requested in the RFP.

  B. Provide a history of the organization and it’s accomplishments

• Ability to Meet RFP specifications (15 pts) —

  A. Describe the ability of organization to meet the specifications of the RFP (Detailed Scope of Work)

• Past Record of Performance (15 pts) —
  1. indicate any similar projects or contracts held within the last five years.
  2. Provide at lease 3 references from current clients.
• Total Cost of Solution (10 pts) —

  A. Provide a complete itemized cost proposal for the service being offered.

   

• New Mexico Preference - Resident Vendor (8 pts) —

  To ensure adequate consideration and application of NMSA 1978, § 13-1-21 (as amended), Offerors must include a copy of their preference certificate in this section. In addition, for resident Veterans Preference, the attached certification Form (APPENDIX G) must accompany any Offer and any business wishing to receive the preference must complete and sign the form.

• New Mexico Preference - Resident Veterans (10 pts) —

  To ensure adequate consideration and application of NMSA 1978, § 13-1-21 (as amended), Offerors must include a copy of their preference certificate in this section. In addition, for resident Veterans Preference, the attached certification Form (APPENDIX G) must accompany any Offer and any business wishing to receive the preference must complete and sign the form.

Submission Requirements

• Technical Proposal (required) —

  Please submit your proposal EXCLUDING PRICING.

• Detailed Cost Proposal (required) —

  Please provide a detailed cost proposal to explain in detail the cost entered into the PRICING PROPOSAL.

• Please provide References: (required) —

  Please provide a minimum of 3 references. Your references must include the following information: 

  Agency Name
  Contact Name
  Phone number
  Email
  Description of the project.

• Campaign Contribution Disclosure Form (required) —

  Please download the below documents, complete, and upload.

• W9 (required) —

  Please upload a current W9.

• For the person authorized by the organization to contractually obligate on behalf of this Offer: (required) —

  Name:
  Title:
  E-Mail Address:
  Telephone Number:

• For the person authorized by the organization to negotiate on behalf of this Offer: (required) —

  Name:
  Title:
  E-Mail Address:
  Telephone Number:

• For the person authorized by the organization to clarify/respond to queries regarding this Offer: (required) —

  Name:
  Title:
  E-Mail Address:
  Telephone Number:

• Use of Sub-Contractors: (required) —

  YES sub-contractors will be used in the performance of any resultant contract 

  NO sub-contractors will be used in the performance of any resultant contract

• Please provide the list of sub-contractors you will be using: (required)
• Please describe any relationship with any entity (other than Subcontractors listed in (5) above) which will be used in the performance of any resultant contract.
• On behalf of the submitting organization, I accept the Conditions Governing the Procurement. (required)
• I concur that submission of our proposal constitutes acceptance of the Evaluation Factors contained in this RFP. (required) —

  I concur that submission of our proposal constitutes acceptance of the Evaluation Factors contained in this RFP. 

• Resident Veterans or Native American Certification (required) —

  Please download the below documents, complete, and upload.

• Exceptions: (required) —

  Please provide any Exceptions you have to the Terms and Conditions of this RFP.

• Will you be needing the following sections: (required)
• When would you like this contract to start and end? (required) —

  Example:

  If this is a goods purchase, provide delivery by date.

  If this is a service request, provide start and end date.

  Provide any applicable information.

• Please confirm that your procurement has been budgeted for. (required)
• Please provide budget code for your procurement: (required)
• You have confirmed that your procurement has not been budgeted. Please contact finance and obtain budget for your procurement. (required)
• Is there any special requirement needed from the vendor? (required) —

  Example: Licenses, certifications, etc.

• Please provide the special requirements needed from the vendor: (required) —

  Example: Licenses, Certifications, etc.

• Will you require Offerors to submit a more detailed pricing proposal? (required)