Active SLED Opportunity · FLORIDA · MONROE COUNTY SCHOOL DISTRICT, FL
AI Summary
Monroe County School District seeks proposals for a standby contract to provide disaster recovery services, including hazardous waste removal, for all district facilities. The contract requires rapid response post-disaster and includes strict compliance and submission requirements.
The School Board of Monroe County, Florida is issuing a Request for Proposal (RFP) from firms licensed to do business in Florida interested in being considered for award of a professional services contract for Standby Contract for Disaster Recovery Services in the event of a manmade or natural disaster in Monroe County School District (MCSD) on an as-needed basis. This RFP and resulting agreement covers all buildings, facilities and property of the School District. MCSD does not guarantee quantity of services or usage of vendors selected. Services from approved vendors will completely be dependent upon the needs of the District.
These services will not be authorized until such time as a Notice to Proceed has been issued to the lowest, responsive, responsible bidder to whom a contract is awarded, in the event of a natural or manmade disaster. The successful bidder shall provide under one contract all superintendence, labor, tools, equipment, materials, transportation, and all other facilities and incidentals of every description, to perform all work required for emergency disaster recovery services under this standby contract subsequent to a natural or manmade disaster that affects the property owned, or administered, or under the control of the School Board of Monroe County. All work shall be performed in an acceptable manner and in accordance with the requirements of these Contract Documents, in strict conformity therewith, and to the satisfaction of the Board. The Proposer shall certify that their company is licensed with a Specialty in Non-Hazardous and Hazardous Waste Treatment and Removal. Proposer must submit a copy of the license with the proposal and be in good standing with the State regulatory body.
The successful contractor’s appropriate representative shall physically report to the District’s Maintenance Office, or other location as directed, within twelve (12) hours after notification of need. Performance shall be deemed as the commencement of services within twenty-four (24) hours of issuance of Notice to Proceed. The Contractor shall provide for the provision of personnel, equipment, plans, procedures, and other materials and capabilities necessary for both pre-disaster and post disaster situations, as ordered or on an as needed basis.
The contract for services is summarized as follows. The Board extends an Invitation to Propose for a Standby Contract for Disaster Recovery Services. These services will not be authorized until such time as a contract has been awarded by the Board and a Notice to Proceed has been issued. Contractor shall be capable of providing a range of related services as described below in the SCOPE OF SERVICES in the event of a natural or manmade disaster that affects the property owned, or administered, or under the control of the School Board of Monroe County, Florida.
RFP Submittal Letter signed by authorized agent of the business/corporation with proof of authorization from business. A brief profile of the firm.
Describe the approach and methods for managing the operation as well as the completion of this project. Describe the Firm’s understanding of the District’s needs and the objectives to be accomplished. Refer to the Scope of Services of this Request for Proposal. Describer the Scope of Services proposed for the project, including the firm’s overall approach to address the tasks assigned. Suggested deviations from the tasks or schedule may be proposed but shall be clearly identified as such and explained. The work plan shall include a sample Project Schedule, with a projected timetable for completion of services.
Provide a list of staff who will be assigned to the District’s account. Include a resume for each listed individual, with a description of their qualifications and nature of their previous assignments.
Provide a minimum of three (3) recent and relevant reference letters from Respondent’s clients where the proposed services have been used within the past three (3) years. The degree of relevant experience exhibited in the letters from the clients as it relates to Florida School Districts and/or political subdivisions will be a primary factor.
Include a proposed fixed fee for services based on the submitted sample work plan and proposal. (If rates are based on FEMA, please provide substantiating documents. List the hourly rates and the title of the professional that could be associated with the requested services.
Services relevant to this contract that are in addition to the duties as outlined in the Scope of Services can be submitted in this section. Include any/all exceptions taken to the content of the Solicitation.
Upload proposal here
Please Upload Respondent's W-9 Form
Provide download and complete the attached form. Respondents must provide three (3) references from agencies you have provided similar goods or services to in the past five (5) years.
Please upload a clear and legible copy of all licenses, certifications, and qualifications noted in the specifications as required or preferred for award eligibility
Please upload a certificate of insurance evidencing all coverages and minimum policy limits required by this Solicitation. Offers not including proof of required insurance may be deemed non-responsive and may not be considered for award.
Respondent is required to disclose any personal or business relationship with an employee of the Monroe County School District, or any member of the School Board of Monroe County, Florida. Please download, complete and upload the attached form.
Please upload a copy of the firm's latest financial statement. These financial statements will be maintained as confidential and exempt from public records disclosure.
Respondent certifies that, neither the firm nor any person associated therewith in the capacity of owner, partner, director, officer, principal, investigator, project director, manager, auditor, and/or position involving the administration of federal funds:
(a) Is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions, as defined in 2 CFR Chapter 180, by any federal department or agency;
(b) Has within a three-year period preceding this certification been convicted of or had a civil judgment rendered against it for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a federal, state, or local government transaction or public contract; violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Is presently indicted for or otherwise criminally or civilly charged by a federal, state, or local Governmental entity with commission of any of the offenses enumerated in paragraph (b) of this certification; and
(d) Has within a three-year period preceding this certification had one or more federal, state, or local government public transactions terminated for cause or default.
Respondent further certifies that it shall not knowingly enter into any transaction with any subcontractor, material supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this project by any federal agency.
Respondent certifies the following:
• The terms of Respondent’s offer, including pricing, have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition as to any matter related to such terms, with any other Respondent or competitor; and
• Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed to other Respondents or competitors, and will not knowingly be disclosed by the Respondent prior to public opening of the bid or proposal, directly or indirectly, to any other Respondent or competitor; and
• No attempt has been made or will be made by the Respondent to induce any other person, partnership or corporation to submit, or not to submit, a bid or proposal for the purpose of restricting competition; and
• The statements contained in Respondent’s offer are true and correct, and made with full knowledge that School Board will rely upon the truth of the statements contained in this affidavit in awarding contracts for said project.
If awarded a contract by the School Board of Monroe County, Florida (“School Board”), in accordance with Florida Statute 287.087, Respondent agrees to the enforce a drug-free workplace, including at a minimum:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in section (1).
4. In the statement specified in section (1), notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, or any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
Respondent acknowledges the following:
A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.
The following is a list of rules that contractors/vendors and their personnel must adhere to while working on Monroe County School projects. Failure of the contractor/vendor to abide by the rules will result in the violators being removed from the job site. All costs resulting from this will be the responsibility of the contractor/vendor. Please sign these rules and indicate the contractor/vendor’s agreement to follow them.
• Casual communications by contract/vendor personnel with students, staff, or faculty is prohibited.
• Convicted felons and employees with a past history of child abuse or molestation shall not be used on Monroe County School projects.
• The schools are “Drug Free Zones,” use or possession of illegal substances and alcohol in any form are prohibited.
• The schools are “Tobacco Free,” no tobacco use is permitted on the school campus, in parking lots, or inside school restrooms.
• Vulgar language or gestures discernible to students or school staff is prohibited.
• Fighting or physically abusive actions of a similar nature are prohibited.
• Appropriate and modest attire is required while working on school campus. Revealing clothing will not be permitted.
• Clean up of work area is required on a daily basis. Hazardous materials shall not be put in school trash receptacles.
• Work that may be disruptive to the school shall be scheduled with the school administration or done after normal school hours.
• Pets are not allowed on campus.
Preference shall be given to businesses with drug-free workplace programs. Whenever two or more of a proposal, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, an proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie proposals will be followed if none of the tie vendors have a drug-free workplace program. See Drug Free Workplace Form for qualifications.
Respondent acknowledges that it has reviewed and understands the Local Preference Policy attached to this solicitation.
Respondent acknowledges and agrees to the General Terms & Conditions attached to this Solicitation.
Please download, sign and notarize the attached Certification. Offers made without a completed Certification Form will not be considered for award
Check All That Apply
A Payment & Performance Bond May Be Required for All Construction Projects Valued at $100,000 or More
Payment & Performance Bond is Required for All Construction Projects Valued at $200,000 or More
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For projects with a mandatory completion date, you have the option to assess monetary damages against a contractor who fails to complete the project by the stated deadline. Damages are assessed at a specified rate (eg. $100 per day beyond deadline).
Liquidated damages may be assessed on a daily or weekly basis
Enter the monetary rate of damages to be assessed for untimely completion
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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