RFP #26036 Voluntary, Disability, Life, and FML Benefits

The Unified Government of Athens-Clarke County desires to solicit competitive proposals from responsible vendors to provide fully insured voluntary (accident and critical illness - VB), disability, life, and FML benefit proposals for its 2027 plan year for the Benefits and Wellness Division of Athens-Clarke County Government (ACCGov), Human Resources. The Unified Government of Athens-Clarke County plans to enter into an agreement with the selected vendor effective January 1, 2027.

Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup.

Explanation(s) desired by the offeror(s) regarding the meaning or interpretation of this RFP must be requested from the contact person, in writing via the OpenGov Q&A tool. 

Background

The Unified Government of Athens-Clarke County (ACCGov) is a unified city/county government located in the northeast section of the state of Georgia. ACCGov provides self funded health insurance coverage to approximately 1,500 benefit eligible employees and 800 retirees. ACCGov is requesting proposals from vendors for insurance coverage and benefit management for full-time employees, long term disability recipients, COBRA participants, and retirees of all ages, as well as, eligible dependents.

Project Details

• Reference ID: 26036
• Department: Human Resources
• Department Head: - (-)

Important Dates

• Questions Due: 2026-04-27T18:00:00.000Z

Evaluation Criteria

• UNDERSTANDING OF THE REQUIREMENT (20 pts) —

  UNDERSTANDING OF THE REQUIREMENT and the ability to provide ACCGov and its benefit eligible population with a cost-effective, competitive plan of benefits that includes broad network access, best-in-class provider discounts, excellence in client/customer service, ease of administration, industry leading technology/product line and a demonstrated long-term commitment toward a partnership relationship.

• FIRM EXPERIENCE (15 pts) —

  FIRM EXPERIENCE in providing services to public sector organizations and why your company would be a good fit for ACCGov.

• QUALIFICATIONS (15 pts) —

  QUALIFICATIONS of staff assigned to the contract. 

• QUALITY ASSURANCE AND CONTROL PLAN (10 pts) —

  QUALITY ASSURANCE AND CONTROL PLAN  Assesses whether the contractor has a process of addressing quality of performance and a plan for ensuring that deliverables are met.

• ADDITIONAL BENEFITS, SERVICES, PROGRAMS (10 pts) —

  ADDITIONAL BENEFITS, SERVICES, PROGRAMS.

• REFERENCES (10 pts) —

  REFERENCES to include a minimum of three references for contracts of a similar nature, and any applicable past work with ACCGov.

• PRICING (20 pts) —

  PRICING Completed ACCGov Ancillary Benefits Provider Questionnaire - Pricing

Submission Requirements

• Respondent Submittals (without Cost) (required) —

  Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments, EXCLUDING the price worksheet.

  (DO NOT UPLOAD PRICE INFORMATION IN THIS SECTION.  Including pricing in this section may result in rejection of submission.)

• Separate Cost Proposal (required) —

  Confirm that your pricing proposal is not attached in your Proposal and is attached separately here.

• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
  • Choose Option 3 for when there is no pricing (Request For Qualifications)
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.