RFP 27-005B Physician Services

Project # RFP 27-005B

A.  PURPOSE

In accordance with N.J.S.A. 19:44A-20.4 et seq., the Bridgeton Board of Education is requesting proposals from physicians licensed to practice medicine in the state of New Jersey, that wish to provide medical counsel and services to Bridgeton Board of Education as directed by the Board.  It is the intention of the Bridgeton Board of Education to appoint Physicians to provide medical services for the 2026-2027 school year and two additional years at the board’s discretion for 2027-2028 and 2028-2029.

B.  SCOPE OF SERVICE

The district is seeking an annual cost proposal to include but shall not be limited to the following services pursuant to N.J.A.C.6A:16-2.3 and N.J.A.C 18A: 40-1.

1. Consultation in the development and implementation of the Bridgeton District policies, procedures and mechanisms related to health, safety and medical emergencies.
2. Consultation to Bridgeton District medical staff regarding the delivery of school health services, which include special health care needs of technology supported and medically fragile children; including those covered by 20 U.S.C &&1400 et seq., Individuals with Disabilities Education Improvement Act.
3. Consultation to the Bridgeton Board of Education, school district administrators and staff as needed.
4. Physical examinations conducted in the school physician’s office or other comparably equipped facilities for students who do not have a medical home or whose parents have identified the school as the medical home for the purpose of the sport’s physical examination.
5. Provision of written notification to the parents stating approval or disapproval of the student’s participation in athletics based upon the PPE or the reason for the school physician’s disapproval of the student’s participation.
6. Direction for professional duties of other medical staff.
7. Written standing orders that shall be reviewed and reissued before the beginning of each school year.
8. Establishment of standards of care for emergency situations and medical related care involving students and school staff.
9. Assistance to the Certified School Nurse or non-certified school nurse in conducting health screenings of students and staff and assistance with the delivery of school health services.
10. Review, as needed, of reports and orders from a student’s medical home regarding student health concerns.
11. Authorization of tuberculin testing for conditions outlines in N.J.A.C.6A:16-2.2(c);
12. Review approval or detail of reasons for denial of a student’s physician’s determination of anticipated confinement and resulting need for home instruction.
13. Consultation with the school district certified school nurse(s) to obtain input for the development of the school nursing Services Plan pursuant to N.J.A.C. 6A:16-2.1.
14. The school nurse(s) shall work under the direction of the School Physician and carry out the standing orders of the School Physician.
15. Physician to provide assistance to the district in determining eligibility for employee sick bank requests in accordance with Board Policy.
16. Physician to oversee athletic trainer for the treatments/rehab of athletic students.
17. If the awarded Physician is out of the office for more than two (2) consecutive days, the office will make arrangements with the District to have another Physician in the office to provide medical counsel and services.

The following requirements are based on our district Drug, Alcohol, Steroids, Tobacco (Substance Abuse) Policy and New Jersey Statue N.J.S.A 18A:40A-12. Reporting of pupils under the influence; examination; report; return home; evaluation of possible need for treatment, referral for treatment.

1. Requires arrangement for immediate examination of students by a doctor selected by the parent or guardian, or if that doctor is not immediately available, by the medical inspector if he/she is available. If a doctor or medical inspector is not immediately available, the pupil should be taken to the emergency room of the nearest hospital.
2. The pupil shall be examined as soon as possible for the purpose of diagnosing whether or not the pupil is under the influence.
3. A written report of the examination shall be furnished within 24 hours by the examining physician.
4. In addition to the above, the pupil is required that the examination include a urinalysis. For the purpose of this policy, it would be best to have the medical clearance and urinalysis completed on site. 

C. QUALIFICATIONS OF RESPONDENTS

Qualifications of Respondents:

1. Criminal history background check before entering into an agreement for delivery of services:  pursuant to N.J.S.A. 18A:40-1 (a)
2. Currently licensed by the New Jersey Board of Medical Examiners in medicine or osteopathy whose training and scope of practice includes child and adolescent health and development: N.J.S.A. 18A:40-1(a).
3. Completion of Sudden Cardiac Death in Young Athletes professional development module with copy of the certification to the School District pursuant to N.J.S.A 18A:40-41 (d). 
4. Professional experience and education of the individual(s) to be assigned including a listing of experience with other New Jersey Boards of Education. A minimum of three (3) years’ experience as a School Physician for a K-12 district is expected.
5. A statement concerning the ability of the individual to perform tasks assigned by the Bridgeton Board of Education in a timely fashion.
6. Professional licenses and certifications held by the individual(s) to be assigned.
7. A copy of a Certificate of Insurance, issued by an insurance carrier licensed in the State of New Jersey, for the individual showing a minimum amount of $1MM/$2MM professional liability insurance and all other insurance coverage shall be required upon reward of contract.
8. A list of four professional references with addresses and telephone contact numbers. They must have direct knowledge relating to your experience in the requested service.
9. A copy of your New Jersey Certificate of Employee Information Report pursuant of N.J.A.C. 17:21-1.1 et.seq. or a completed Form AA-302 Initial Employee Information report.
10. A copy of your New Jersey Business Registration Certificate and W-9.

D. TERM OF CONTRACT

The term of contract shall be for a period of one year pursuant to N.J.S.A. 18A:18A-42 with two one-year extension options at the discretion of the District.

5. COORDINATION OF ACTIVITIES

All activities for this contract will be coordinated through the office of

                                          Mr. Pasquale Yacovelli

                                          Business Administrator/Board Secretary

                                          856.455.8030, ext. 2040

                                          pasquale.yacovelli@bridgeton.k12.nj.us

6. FEE SCHEDULE – PAYMENT

Submit a proposal fee schedule and a sample list of services, along with a complete description of the maximum price for each type of service proposed. 

G.  PRESENTATION PACKAGE – Submit with the RFP Response

The Bridgeton Public School District seeks from all participating respondents' information that will assist the district in selecting the respondent who will provide the highest quality services at a fair and competitive price.

All respondents shall prepare a presentation package to be submitted with the RFP.

The Presentation Package shall include at a minimum the following:

          I.  Management Criteria

A.  Business Organization

The respondent shall submit a full description of the business organization to include, but not be limited to:

• Name, address, phone, fax, website, e-mail address and other information about the professional firm or individual.
• An organizational chart noting the names of all principals and partners.
• Resumes of key staff members; and
• Other information concerning individuals of the professional firm that would assist the school district in the evaluation process.
• A brief description of the agency’s design for providing the services requested.
• Include documentation on the type and frequency of supervision to be provided.  This shall include the position(s) and qualifications of staff member(s) who will provide supervision.
• Identify the agency staff to serve as liaison for service delivery and a description of the staff’s qualifications and experience.

2. Qualifications; Relevant Experience

Respondents shall submit documentation highlighting qualifications and experience they have that will assist the school district in the evaluation and selection process. 

• The agency shall submit a copy of the medical license from the State of New Jersey for each staff member that will provide service to the District.

II. Technical Criteria

Description of Services

• Documentation of agency’s experience in providing medical services.
• A brief description of the agency’s design for proving the services requested.

H.  EVALUATION PROCESS; METHODOLOGY OF AWARDING CONTRACT

All RFP responses are to be evaluated on the basis of whose response is the most advantageous to the district, price and other factors considered, and whose response will provide the highest quality of service at fair and competitive prices.

The Board of Education will use a one hundred (100) point system in evaluating all proposals.  The criteria to be evaluated are identified below:

Project Details

• Reference ID: RFP 27-005B
• Department: Business
• Department Head: Pasquale Yacovelli (Business Administrator)

Important Dates

• Questions Due: 2026-04-24T16:00:00.000Z

Evaluation Criteria

• Management Criteria (30 pts) —
  1. Business Management
  2. Qualifications & experience of staff
  3. Responsiveness and completeness of the proposal.
• Technical Criteria (55 pts) —
  1. Documented experience in successfully providing medical services
• Cost Criteria (15 pts) —

  Fee Proposal                                                            

Submission Requirements

• Proposal Package (required) —

  Please include Letter of Transmittal and Proposal Package

• Proposal Form (required)
• Affirmative Action Questionnaire (required) —

  This form is to be completed and returned with the RFP response. However, the Board will accept in lieu of this Questionnaire, the Affirmative Action Evidence Employee Information Report.

  Please download the below documents, complete, and upload.

• Political Contribution Disclosure Form (required) —

  Please download the below documents, complete, and upload.

• Prohibited Russia/Belarus Activities (required) —

  Please download the below documents, complete, and upload.

• Investment Activities in Iran (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Statement of Ownership Disclosure (required) —

  Please download the below documents, complete, and upload.

• New Jersey Business Registration Certificates
• Vendor Information
• E-Mail (required) —

  Additional emails which can be used for invoicing, sending out contracts, additional communications, etc. 

• FAX No.
• Years in Business (required)
• Number of Employees (required)
• References – Work previously done for School Systems in New Jersey (required) —

  Please provide the following information for a minimum of 3 references: 

  • Name of District  
  • Address
  • Contact Person/Title
  • Phone           
• Vendor Certification (required) —

  By confirming, the proposer is affirming to the following: 

  Direct/Indirect Interests

  I declare and certify that no member of the Bridgeton Board of Education, nor any officer or employee or person whose salary is payable in whole or in part by said Board of Education or their immediate family members are directly or indirectly interested in this bid or in the supplies, materials, equipment, work or services to which it relates, or in any portion of profits thereof.  If a situation so exists where a Board member, employee, officer of the board has an interest in the bid, etc., then please attach a letter of explanation to this document, duly signed by the president of the firm or company.

  Gifts; Gratuities; Compensation

  I declare and certify that no person from my firm, business, corporation, association or partnership offered or paid any fee, commission or compensation, or offered any gift, gratuity or other thing of value to any school official, board member or employee of the Passaic Board of Education.

  Vendor Contributions

  I declare and certify that I fully understand N.J.A.C. 6A:23A-6.3(a1-4) concerning vendor contributions to school board members.

  I certify that I am not an official or employee of the Bridgeton Board of Education.

  I further certify that I understand that it is a crime in the second degree in New Jersey to knowingly make a material representation that is false in connection with the negotiation, award or performance of a government contract.

• Is there a pre-proposal/pre-bid meeting? (required)
• Pricing? (required)
• Insurance Requirements (required) —

  Select the applicable insurance requirements for the project.