RFP-292-26 - Food Services for Boulder County Community Service Head Start Program

Boulder County is procuring nutritional food services to support its Head Start program serving children ages three to five years old and is looking to expand menu offerings that better reflect culturally responsive, child-friendly food options. Boulder County anticipates this procurement will result in a long-term contract, with the intent of establishing a partnership for up to five years. This project is funded through a Federal Head Start grant, with meal costs reimbursed to the program through the Child and Adult Care Food Program (CACFP). All services must comply with CACFP meal pattern requirements, Head Start Performance Standards, and all applicable federal, state, and local regulations governing food safety and public health. The work being performed consists of preparing and delivering daily meals for Head Start children enrolled in the program. The selected vendor will provide one breakfast, one lunch, and one afternoon snack per child per school day for approximately 110 children. Meals will be delivered on school days only during the school year, which typically runs from August through May, based on a calendar provided annually by the County.If you have any questions about the Boulder County procurement process, please email procurement@bouldercounty.gov.Submittal InstructionsAmericans with Disabilities Act and Equal Opportunity Notice

Commodity Codes

• Commodity Codes: NIGP 91852 Food Service Consulting NIGP 95218 Child Care Services, Including Food Programs NIGP 95230 Delivered Meals NIGP 95284 Supplemental Food Services NIGP 96115 Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions) NIGP 96138 Food Preparation Services, Including Food Canning Services NIGP 96219 Cafeteria and Restaurant Services NIGP 96240 Food Distribution Services NIGP 96259 Processing Services, Food (Not Otherwise Classified in Classes 961 or 962) (Inactive, please see commodity code 961-38 effective January 1, 2016) NIGP 96738 Food Manufacturing Services, Including Beverages NIGP 97218 Food Services for Classes

Events & Timeline

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Public Notices

Name Type # Files Requirement Please acknowledge you have read the Americans with Disabilities Act and Equal Opportunity Notice linked in the Project Description Data Type: Yes/No N/A Required Are you authorized to bid on your company's behalf? Data Type: Yes/No N/A Required The total cost must be exclusive of any federal or state taxes, because Boulder County is tax exempt. Data Type: Yes/No N/A Required Are you a current employee of Boulder County? Data Type: Yes/No N/A Required Vendor confirms that it will disclose to the Chief Financial Officer any conflict of interest that it may have with any County employee, including but not limited to financial or familial relationships with county employees.  The Chief Financial Officer can be reached at finance@bouldercounty.gov Data Type: Yes/No N/A Required Are you requesting any changes to the proposed contract? If yes, please identify the paragraph and language and upload a redlined version. Data Type: Yes/No N/A Required Can you obtain and show proof of required insurance if awarded the project and prior to entering into the contract? You will be required to email, on an annual basis, an up-to-date certificate of insurance showing proof of all required insurance. Data Type: Yes/No N/A Required Boulder County Discretion: You acknowledge that Boulder County awards projects in conformance with its Procurement Policies and Procedures. Boulder County may reject any or all proposals and is not required to provide an award for any given project. Data Type: Yes/No N/A Required Proposer Assumes Risk: You acknowledge that you are expected to examine all documents included in this request and failure to do so is solely at your own risk and failure to respond with all required information may result in a rejection of your proposal or bid. Data Type: Yes/No N/A Required Colorado Sunshine Laws: You acknowledge that responses submitted to this solicitation and any resulting contract are subject to the provisions of the Colorado Open Records Act, 24-72-201 et seq., C.R.S., as amended. Any restrictions on the use or inspection of material contained within the bid or resulting contract should be clearly stated in the bid and contract itself. Data Type: Yes/No N/A Required Identification of confidential/proprietary information: Separate and clearly identify any confidential or proprietary information from the rest of your submission. Bids that do not identify confidential/proprietary information may be released in their entirety. Pricing totals contained in a bid are not considered confidential. Data Type: Yes/No N/A Required Do you customarily keep line-item pricing information, such as the information being submitted with this proposal, confidential or closely-held? Data Type: Yes/No N/A Required You acknowledge that the Boulder County Attorney’s Office retains sole authority for determining whether the Colorado Open Records Act requires or permits Boulder County to disclose proposal or bid documents, or any information contained therein, pursuant to an open records request. Data Type: Yes/No N/A Required County Changes to Solicitation Materials: You acknowledge that the County will only make any interpretation, correction or change of the solicitation documents by written Addendum. You acknowledge that interpretations, corrections or changes of the solicitation documents made in any other manner are not binding and you may not rely on them. The County’s Representative will not be responsible for oral clarification. Data Type: Yes/No N/A Required Please acknowledge that you have reviewed the addenda(s). Data Type: Yes/No N/A Required

Attachments

• SAM.Gov_Registration.pdf
• 6._Certification_and_Restrictions_on_Lobbying__Lobbying_Cert_.pdf
• 3._Evaluation_Criteria.pdf
• 2._Pre-Propsal_Meeting_Information.pdf
• 5._BOCC_New_Procurement_Contract_Template_-_May_2025.docx
• 4._Exhibit_A_Insurance_Requirements_Head_Start_Food_Service_RFP_2444.pdf
• 1._RFP-292-26__Specifications.pdf
• Vendor_Information_for_Bonfire_-_Fillable.pdf