RFP 4050 - Lynnwood Rental Assistance Program

The City is accepting electronic proposal submissions. Proposers shall create a FREE account with OpenGov by signing up at: https://secure.OpenGov.com/signup. Once you have completed account registration, browse back to this page, click on “Submit Response”, and follow the instructions to submit the electronic proposal. Proposers are strongly encouraged to submit Proposals early to ensure receipt by the City prior to the due date and time.

A list of responses received will be posted and available on the OpenGov website shortly after the due date and time for closing.

Background

The City of Lynnwood became incorporated in 1959 and is one of the largest cities in Snohomish County with a population of 38,143. Lynnwood is a forward thinking city that strives to engage in projects that will help build a more vibrant community.

In the 2019 legislative session, Washington approved a local revenue sharing program for local governments by providing up to 0.0146% local sales and use tax credited against the state sales tax for housing investments. The tax credit is in place for up to 20 years and can be used for acquiring, rehabilitating, or constructing affordable housing; operations and maintenance of new affordable or supportive housing facilities; and, for cities with under 100,000 resident population, rental assistance. The funding must be spent on projects that serve persons whose income is at or below 60% (sixty percent) of the area’s median income who reside in a rental dwelling unit.

A total of $120,000.00 is allocated for the award of the selected proposal.

A list of Lynnwood's current projects can be found here: https://www.lynnwoodwa.gov/Government/Departments/Public-Works/Engineering-Construction/City-Projects-Programs-Initiatives

Information on Lynnwood's budget and strategic planning can be found here: https://www.lynnwoodwa.gov/Government/Departments/Finance/Budget-and-Strategic-Planning

Project Details

• Reference ID: 4050
• Department: Parks, Recreation & Cultural Arts
• Department Head: Lynn Sordel (Director)

Important Dates

• Questions Due: 2026-06-01T22:00:00.000Z
• Answers Posted By: 2026-06-05T22:00:00.000Z

Evaluation Criteria

• Executive Summary (15 pts) —

  1, Summary provides an overview of the proposing agency, its history and its mission. (5 points)

  2. Provides a clear overview of a scope of work that demonstrates the connection between program intervention and community need. (10 points)

• Experience and Qualifications (15 pts) —

  1. Proposal demonstrates agency experience in providing the services proposed, including recent/current programming. (5 points)

  2. Agency demonstrates knowledge of the community being served by the program. (5 points)

  3. Program staff have relevant qualifications including necessary licensure and professional experience. (5 points)

• Service Approach and Methodology (15 pts) —

  1. Clear overview of how households are referred to and served by the program. (5 points)

  2. Service approach demonstrates commitment to common best practices, including trauma informed care and harm reduction, with relevant citations. (5 points)

  3. Methodology incorporates activities and yields data that supports proposal goals and outcomes. (5 points)

• Performance Measurement (10 pts) —

  1. Proposal includes clear indicators to measure program performance, reflective of program goals and outcomes. (5 points)

  2. Demonstrates how data (quantitative and qualitative) will be synthesized in timely reports. (5 points)

• Budget and Expenditure Narrative (15 pts) —

  1. Budget items clearly align with program activities and outputs. (5 points)

  2. Expenditure narrative is detailed and justifies costs in relation to program objectives. (5 points)

  3. Calculations are correct and transparent. (5 points)

• Cultural Competency and Accessibility (10 pts) —

  1. Demonstrates ability to provide culturally competent services to diverse populations (ex. race/ethnicity, gender, age, sexual orientation). (5 points)

  2. Demonstrates how programming is accessible for all, or how programming may be altered depending on circumstance to ensure universal accessibility. (5 points)

• Community Impact (15 pts) —

  1. Clearly states and summarizes the positive and measurable impact programming will have on the community, how many households are projected to receive services, how quickly you can start, with either results of past programming or cited research. (15 points)

• Functional Requirements* *(Proposals are required to score 5 points in this category for consideration) (5 pts) —

  1. The proposed project meets the following requirements (5 points):

  • Minimum Qualifications
  • Minimum Project Requirements
  • All Proposal Content Requirements
  • Proposal Format Requirements 

Submission Requirements

• W9 (required) —

  Please upload your W9

• Compliance With Terms and Conditions (required) —

  Upload either a letter from your attorney or authorized representative that you accept our terms and conditions or provide a track change version of your exceptions on Attachment E. See attachment section for terms and conditions.

• Attachment A - Submittal Response Form (required) —

  Please upload completed Attachment A.

• Attachment B - Certificate Of Lobbying (required) —

  Please upload completed copy of Attachment B - Certificate of Lobbying

• Attachment C - Proposal Budget (required) —

  Upload copy of completed Attachment C - Proposal Budget.

• Upload Proposal (required) —

  Please upload your proposal here

• Statement of Non-Collusion (required) —

  The submitter confirms that they are the duly authorized representative of the firm. and hereby makes this declaration:

  1. I hereby certify, swear, and affirm under penalty of perjury, that the Submitter, as of the date of this declaration meets all the minimum proposer responsibility qualifications stated in the RFQ.
  2. I hereby certify, swear and affirm under penalty of perjury, that I am the person that submitted the proposal herewith, that such proposal is genuine and not a sham or collusive, or made in the interest of any person not therein named; and he/she further states that said Submitter has not directly or indirectly induced or solicited any Proposer on the above work or supplies to put in a sham proposal, or any other person or corporation to refrain from proposing; and that said Submitter has not in any manner sought by collusion to secure to himself or to any other person an advantage over any other Submitter