RFP 902747 Labor Relations Consulting Services

It is the intent of these specifications, terms, and conditions to describe the labor relations consulting services being requested by the County.

The County intends to award a three-year contract (with the option to renew for two years) to the Bidder selected as the most responsive and responsible Bidder whose response conforms to the RFP and meets the County’s requirements.

Background

County of Alameda Human Resource Services (HRS) consists of six (6) divisions: Administrative Services, Employee Benefits, Employee and Labor Relations (ELR), Personnel Services, Medical Leaves and Accommodation Services and Training and Education.

ELR is responsible for developing and maintaining effective working relationships with employee organizations; negotiating collective bargaining agreements; conducting meet-and-confer sessions on matters within the scope of representation; administering labor contract provisions; providing contract interpretation and guidance to County agencies and departments; and handling pre-arbitration grievances.

The County has approximately 8,100 employees, in addition to approximately 28,680 In-Home Care Providers employed through the Public Authority for In-Home Supportive Services (PAIHSS) Program.

There are 49 bargaining units represented by 12 employee organizations, which are major stakeholders in the County.  The following listing of labor organizations reflect the number of representation units and the employees represented by each as well as the number and term of their Memoranda of Understanding (“MOU”).

*Totals do not include 28,680 PAIHSS workers. 

Project Details

• Reference ID: 902747
• Department: General Services Agency-Procurement
• Department Head: Detra Dillon (Purchasing Administrator)

Important Dates

• Questions Due: 2026-07-09T00:00:00.000Z
• Pre-Proposal Meeting: 2026-07-07T17:00:00.000Z — Online Teams Meeting - https://teams.microsoft.com/meet/223146276075988?p=MSQAfkoGSuMwE3EJwP

Evaluation Criteria

• Completeness of Response (1 pts) —

  Responses to this solicitation must be complete.  Responses must address all the requirements identified within this solicitation and all related documents, including any Addenda. Failure to meet the Bidder Minimum Qualifications may also be considered an incomplete response and may result in the disqualification of the Bidder.

• Debarment and Suspension (1 pts) —

  Bidders, its principal, and named subcontractors are not identified on the list of Federally debarred, suspended, or other excluded parties located at www.sam.gov/SAM.

• Cost and Cost Proposal Narrative (75 pts) —

  The points for Cost will be computed by dividing the amount of the lowest responsive and responsible bid received by each Bidder’s total proposed cost.

  Cost evaluation points may be adjusted by considering:

  1. Reasonableness (i.e., how well does the proposed pricing accurately reflect the Bidder’s effort to meet requirements and objectives?).
  2. Realism (i.e., is the proposed cost appropriate to the nature of the products and/or services to be provided?).
• Description of Proposed Services and Approach (125 pts) —

  Proposals will be evaluated considering the RFP specifications, Bidder’s response submitted in the corresponding section of Exhibit A – Bid Response Packet, and the questions below:

  1. How comprehensive and effective is Bidder’s overall approach in delivering the services described in Section D (Specific Requirements), including achieving the stated performance outcomes?
  2. How effective is Bidder’s approach in serving as Chief Spokesperson and leading collective bargaining negotiations, including strategy development and execution?
  3. How strong is Bidder’s ability to support and advise the Board, County leadership, and departments on labor relations matters?
  4. How effective are Bidder’s proposed method for managing workload demands, including concurrent negotiations and varying service needs?
  5. How effective are Bidder’s proposed services for grievance handling, dispute resolution, and administrative matters (e.g. PERB)?
• Description of Relevant Experience and Qualifications (100 pts) —

  Proposals will be evaluated considering the RFP specifications, Bidder’s response submitted in the corresponding section of Exhibit A – Bid Response Packet, and the questions below:

  1. How relevant and extensive is Bidder’s experience in serving as Chief Spokesperson and lead negotiator in public sector collective bargaining?
  2. How relevant is Bidder’s experience working with large, complex public agencies with multiple bargaining units?
  3. How strong is Bidder’s experience conducting multiple concurrent negotiations and managing high-volume labor relations activity?
  4. How relevant is Bidder’s experience in advising executive leadership, elected bodies, and senior management?
  5. How strong are the qualifications and relevant experience of Bidder’s proposed key personnel?
• Knowledge, Technical Expertise, and Capacity (100 pts) —

  Proposals will be evaluated considering the RFP specifications, Bidder’s response submitted in the corresponding section of Exhibit A – Bid Response Packet, and the questions below:

  1. How strong is Bidder’s knowledge of California public sector labor laws and regulations, including MMBA and PERB processes?
  2. How strong is Bidder’s knowledge of current labor relations trends, best practices, and emerging issues?
  3. How strong is Bidder’s experience implementing legislative and regulatory changes affecting labor relations and employment practices?
  4. How sufficient is Bidder’s capacity to meet the County’s workload requirements, including availability, responsiveness, and ability to support multiple concurrent negotiations?
• Reporting, Deliverables, and Contract Management (50 pts) —

  Proposals will be evaluated considering the RFP specifications, Bidder’s response submitted in the corresponding section of Exhibit A – Bid Response Packet, and the questions below:

  1. How effective is Bidder’s process for preparing written reports, analyses, briefings, and labor relations documents (e.g., MOUs, correspondence)?
  2. How clear and reliable is Bidder’s process for providing meeting summaries, consultation notes, and other required written communications?
  3. How clear and effective is Bidder’s process for tracking, reporting, and ensuring accuracy and quality of deliverables?
• Reference (50 pts)
• Small Local Emerging Business Preference (ADMIN SCORING) (25 pts) —

  Points equaling 5% of the Bidder’s total score for the above Evaluation Criteria will be added.  This will be the Bidder’s final score for purposes of award evaluation.

• Local Preference (ADMIN SCORING) (25 pts) —

  Points equaling 5% of the Bidder’s total score for the above Evaluation Criteria will be added.  This will be the Bidder’s final score for purposes of award evaluation.

Submission Requirements

• Submit Bid Response and Bid Form (required) —

  Please confirm that both your response and the Bid Form have been uploaded here.

• Submit Bid Response (required) —

  Please confirm that your response has been uploaded here.

• Has your response addressed all the requirements identified within the solicitation and all related documents, including any addenda? Failure to meet the Bidder Minimum Qualifications may also be considered an incomplete response and may result in the disqualification of your bid. (required)
• Your company, its principal, and named subcontractors are not identified on the list of Federally debarred, suspended, or other excluded parties located at www.sam.gov/SAM. (required)
• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact (required) —

  Select the information you would like display.