The Town of Davie Parks, Recreation and Cultural Arts Department offers year-round and seasonal cultural activities, special events and festivals for the entire community. This Request for Proposal is intended to solicit proposals from qualified security guard service Contractors capable of meeting the Town of Davie’s event security needs at its various facilities. The Contractor selected must have significant expertise in the areas necessary to meet the needs and requirements set forth in this RFP, including the capability of providing security to assure the safety and wellbeing of event attendees, and the ability to offer innovative security solutions.
The Town of Davie is home to nearly 107,000 residents who live across a lush 35 square miles within central Broward. The Town's rural atmosphere, western-themed district, and sprawling educational complex foster an environment that separates Davie from all other municipalities in Broward County. Our green open spaces, numerous parks, over 165 miles of trail system, and the opportunity to live an equestrian lifestyle are amenities you can't find in today's growing South Florida.
- VENDOR INFORMATION
- Please indicate any product or services that your firm provides: (required)
- CONTENT OF PROPOSAL
- PROVIDE PROPOSAL DOCUMENTS (required) —
Upload required material per section 5.5 "Content of Proposal"
- PRICE PROPOSAL
- Upload Price Proposal (required) —
Upload price proposal per scope.
- LICENSES AND/OR CERTIFICATIONS
- PROVDE CLASS D SECURITY LICENSE (required) —
Upload Required Class D Security License.
- PROVIDE CROWD CONTROL MANAGEMENT LICENSE (required) —
Upload Required Crowd Control Management License.
- PROVIDE CLASS M LICENSE (required) —
Upload Class M license. Required for supervisor and preferred for all other positions.
- CLIENT REFERENCES —
Provide client references from recent transactions/ work similar to the Scope of Work/Specifications herein. Do not include the Town of Davie as a reference.
- Client Reference 1 (required) —
Name of Client Entity:
Address:
City/State/Zip:
Contact:
Title:
Email Address:
Telephone:
Scope of Work:
Description of Services Provided:
- Client Reference 2 (required) —
Name of Client Entity:
Address:
City/State/Zip:
Contact:
Title:
Email Address:
Telephone:
Scope of Work:
Description of Services Provided:
- Client Reference 3 (required) —
Name of Client Entity:
Address:
City/State/Zip:
Contact:
Title:
Email Address:
Telephone:
Scope of Work:
Description of Services Provided:
- OWNERSHIP DISCLOSURE
- If the contract or business transaction is with a company, the full legal name and business address shall be provided for each officer and director and each stockholder who directly or indirectly holds five percent (5%) or more of the company’s stock. If the contract or business transaction is with a trust, the full name and address shall be provided for each trustee and each beneficiary. All such names and address are as follows (Post Office addresses are not acceptable): (required) —
Full Legal Name:
Address:
Ownership %:
Full Legal Name:
Address:
Ownership %:
Full Legal Name:
Address:
Ownership %:
Full Legal Name:
Address:
Ownership %:
- The full legal names and business addresses of any other individual (other than subcontractors, materialmen, suppliers, laborers, and lenders) who have, or will have, any legal, equitable, or beneficial interest in the contract or business transaction with the Town are as follows (Post Office addresses are not acceptable): (required) —
Full Legal Name:
Address:
Enter N/A if not applicable
- ELIGIBILITY FOR LOCAL VENDOR PREFERENCE (Davie Code of Ordinances Sec. 2-326)
- My business is located within the Town of Davie (required) —
Select as applicable
- Has the business name changed since it was opened in Davie? If yes, provide the previous business name: (required)
- Date your business was established in Town of Davie: (required)
- Number of full time employees your business employs: (required)
- Business Tax Receipt [Occupational License(s)] (required) —
Please upload current Town of Davie business tax receipt.
- My Business is located within Broward County (required)
- Has the business name changed since it was opened in Broward County? If yes, provide the previous business name: (required)
- Date your business was established in Broward County: (required)
- Number of full time employees your business employs: (required)
- Business Tax Receipt [Occupational License(s)] (required)
- PROPOSER/BIDDER QUESTIONNAIRE
- Primary Contact Person for this solicitation (required) —
Primary Contact Person Name:
Primary Contact Person Email Address:
Primary Contact Person Phone Number:
- Emergency Contact Information: (required) —
Emergency Contact Person Name:
Emergency Contact Person Email Address:
Emergency Contact Person Phone Number:
- How many years has your firm been in business under its present business name? (required)
- Has your firm operated under another business name? (required)
- If yes, under what other former name(s) has your firm operated? (required)
- Have you been awarded any government contracts recently or in the past? (required)
- If yes, please list the contract #’s, the agency, the service provided, and if it is still active. (required)
- Have any similar agreements held by the proposer for a similar project to the proposed project ever been canceled? (required)
- If yes, please explain: (required)
- Has the proposer or any principals of the firm failed to qualify as a responsible proposer, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default in any contract in the last five (5) years? (required)
- If yes, please explain: (required)
- Has the proposer or any principals of the firm ever been declared bankrupt or reorganized under Chapter 11 or put into receivership? (required)
- If yes, please explain and give the date, court jurisdiction, action taken, and any other explanation deemed necessary: (required)
- Has the proposer been involved in any Litigations/Judgements/Settlements/Debarments/Suspensions? (required)
- If yes, upload information on any pending litigation and any judgements and settlements of court cases relative to providing the services requested herein that have occurred within the last three (3) years. Also indicate if your firm has been debarred or suspended from bidding or proposing on a procurement project by any government entity during the last five (5) years. (required)
- Has the proposer been involved in any disciplinary action taken or pending against the firm during the past three (3) years with state regulatory bodies or professional organizations? (required)
- If yes, provide information on the circumstances and status: (required)
- VENDOR REQUIREMENTS
- Quotes (required) —
When Providing A Quote Related To A Contract, Please Do The Following:
- You must reference the contract number that is being utilized to develop the quote.
- You must remove any extraneous terms and conditions that are not related to the referenced contract on your quote.
- Remove any request for an authorized signature on the quote. A purchase order can be provided.
- If you are quoting prices based on a cost-plus contract, please show your Cost + % of Markup = Total Cost. This will help us verify that your pricing complies with the contract. We ask that you provide evidence of your cost (supplier invoice/receipt) using this model.
- If you are quoting prices based on a discount off list, please show List Price +% Discount = Total Cost. This will help us verify that your pricing complies with the contract and will provide evidence of the list price as well.
- If your quoted prices are based on a unit price contract, please ensure the pricing matches the contract.
- If permits are applicable, please be sure to include those costs on your quote.
- Please verify if freight is allowed, or not, before submitting your quote.
- Is installation applicable to the contract, or not? If not, please be sure to notate.
- When awarded a contract by the Town or the Town chooses to piggyback a contract, please inform all sales and accounting teams that the Town will be utilizing said contract.
- Please ensure all pricing is loaded into your information system.
By checking “Please Confirm” this will serve as an electronic Signature.
- Invoices (required) —
All Invoices To The Town MUST Include The Following Information Or It WILL Be Rejected:
- Must include a PO# when a purchase order has been provided.
- Must include a non-repetitive invoice number.
- Must show contract pricing, if applicable to a contract.
- No freight charges shall be included unless the contract provides for freight terms.
- All invoices shall be sent to the ordering department or division. This will help to expedite your payment process. Some departments have set up e-mail addresses to which invoices should be submitted. It is advisable to request such email address when speaking to the department you are doing business with.
- The Town’s policy is to pay within 30 days; however, Florida Law is net 45 days from the receipt of a proper invoice.
- The Town is a Tax-Exempt entity therefore all sales tax shall be excluded.
- The Town will pay either by Purchasing Card (credit card) or Purchase Order/Invoice. The Town will not pay any convenience fees for Purchasing Card transactions. If it is your policy to charge transaction fees, you must request a PO before an order is placed.
By checking “Please Confirm” this will serve as an electronic Signature.
- Packages And Deliveries (required) —
All packages must include the “ship to” address and contact information of the person who placed the order on the outside of the package. Without this information, the Town may be unable to verify delivery.
By checking “Please Confirm” this will serve as an electronic Signature.
- Procurement Card (required) —
Bidder agrees to accept the VISA Procurement card for payment.
- If yes, do you charge a credit card convenience or other type of transaction fee? If yes, indicate fee percentage. (required)
- AFFIDAVIT OF COMPLIANCE WITH FOREIGN ENTITY LAWS
- AFFIDAVIT OF COMPLIANCE WITH FOREIGN ENTITY LAWS (required) —
Please download the document, complete and have notarized. An online notarization option will be provided for you when responding.
- AFFIDAVIT OF COMPLIANCE WITH ANTI-HUMAN TRAFFICKING LAWS
- AFFIDAVIT OF COMPLIANCE WITH ANTI-HUMAN TRAFFICKING LAWS (required) —
Please download the document, complete and have notarized. An online notarization option will be provided for you when responding.
- CERTIFICATION PURSUANT TO FLORIDA STATUTE § 287.135
- Certification Pursuant to Florida Statute § 287.135 (required) —
By checking the box below, the Contractor certifies that the company is not participating in a boycott of Israel. Contractor must also certify that Contractor is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Cuba or Syria. Contractor must submit the certification that is attached to this agreement. Submitting a false certification shall be deemed a material breach of contract. The Town shall provide notice, in writing, to the Contractor of the Town’s determination concerning the false certification. The Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If the Contractor does not demonstrate that the Town’s determination of false certification was made in error then the Town shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute § 287.135.
By checking “Please Confirm” this will serve as an electronic Signature.
- TOWN OF DAVIE CERTIFICATION REGARDING DEBARMENT
- Certification Regarding Debarment, Suspension And Other Responsibility Matters (required) —
The prospective Vendor certifies that it and its principals (subcontractors and suppliers):
- Are not presently debarred, suspended, proposed for debarment, declared ineligible, or involuntarily excluded by any Federal, State, County, City or Town or other government agency;
- Have not within a three (3) year period preceding this bid proposal been convicted of or had a civil judgment entered against it for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, City or Town of other local agency) transaction or contract; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property; - Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) within commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and
- Have not within a three (3) year period preceding this bid proposal had one or more public contracts (Federal, State, City or Town or other agency) terminated for cause or default.
By checking “Yes” this will serve as an electronic Signature.
Where the prospective vendor is unable to certify to any of the statements in this certification, an authorized signatory to this proposal shall complete, sign and attach a detailed explanation.
- Where the prospective vendor is unable to certify to any of the statements in this certification, an authorized signatory to this proposal shall complete, sign and attach a detailed explanation. (required) —
Please upload a detailed explanation if unable to certify any of the above statements
- E-VERIFY
- E-Verify System (required) —
- Vendor/Consultant/Contractor and any sub-contractors shall comply with Section 448.095, Fla. Stat., "Employment Eligibility," including registration and use of the E-Verify system to verify the work authorization status of employees. Failure to comply with Section 448.095, Fla. Stat. shall result in termination of the resulting Contract/Purchase Order, if awarded. Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination. If the contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. The Contractor shall be liable for any additional costs incurred by the Town as a result of the termination of this contract.
- Vendor/Consultant acknowledges and agrees to utilize the U.S. Department of Homeland Security’s E-Verify System to verify the employment eligibility of: (a) all persons employed by Vendor/Consultant to perform employment duties within Florida during the term of the contract; and (b) all persons (including SUBCONTRACTORs/SUBVENDORs) assigned by Vendor/Consultant to perform work pursuant to the contract with the Department. The Vendor/Consultant acknowledges and agrees that use of the U.S. Department of Homeland Security’s E-Verify System during the term of the contract is a condition of the contract with the Town of Davie.
By checking “Please Confirm,” the Contractor is in compliance with Section 448.095, Fla.Stat. and hereby declares under penalty of perjury that the foregoing is true and correct. By checking “Please Confirm” this will serve as an electronic Signature.
- CONFLICT OF INTEREST
- CONFLICT OF INTEREST —
What Defines A Conflict Of Interest According To The Town:
- An officer, director, employee, agent, or other consultant of the Town or a member of the immediate family or household of the aforesaid has directly or indirectly received or been promised any form of benefit, payment or compensation, whether tangible or intangible, in connection with a grant of the Agreement with the Town or its Departments.
- There are undisclosed persons or entities interested with the Contractor in the Agreement. The Agreement is entered into by the Contractor with a connection with another entity or person making a proposal for the same purpose, and possibly with collusion, fraud or conflict of interest. Elected or appointed officer(s) or official(s), director(s), employee(s), agent(s) or other consultant(s) of the Town, or of the State of Florida (including elected and appointed members of the legislative and executive branches of government), or member of the immediate family or household of any of the aforesaid:
- Is interested on behalf of or through the Contractor directly or indirectly in any manner whatsoever in the execution or the performance of the Agreement, or in the services, supplies or work, to which the Agreement relates or in any portion of the revenues; or
- Is an employee, agent, advisor, or consultant to the Contractor or to the best of the Contractor’s knowledge, any subcontractor or supplier to the Contractor.
VENDOR SHALL DISCLOSE BELOW, TO THE BEST OF HIS OR HER KNOWLEDGE, ANY TOWN OF DAVIE OFFICER OR EMPLOYEE, OR ANY RELATIVE OF ANY SUCH OFFICER OR EMPLOYEE AS DEFINED ABOVE AND IN SECTION 112.3135, FLORIDA STATUTES, WHO IS AN OFFICER, PARTNER, DIRECTOR OR PROPRIETOR OF, OR HAS A MATERIAL INTEREST IN THE VENDOR’S BUSINESS OR ITS PARENT COMPANY, ANY SUBSIDIARY, OR AFFILIATED COMPANY, WHETHER SUCH TOWN OFFICIAL OR EMPLOYEE IS IN A POSITION TO INFLUENCE THIS PROCUREMENT OR NOT.
Please indicate below if there is a Conflict of Interest. Please select "Yes," or "No."
- Please indicate if there is a Conflict Of Interest (required)
- If you indicated "Yes" above please list the names and relationships of those who you believe would lead to a conflict of interest in the space provided below. (required) —
VENDOR SHALL DISCLOSE BELOW, TO THE BEST OF HIS OR HER KNOWLEDGE, ANY TOWN OF DAVIE OFFICER OR EMPLOYEE, OR ANY RELATIVE OF ANY SUCH OFFICER OR EMPLOYEE AS DEFINED ABOVE AND IN SECTION 112.3135, FLORIDA STATUTES, WHO IS AN OFFICER, PARTNER, DIRECTOR OR PROPRIETOR OF, OR HAS A MATERIAL INTEREST IN THE VENDOR’S BUSINESS OR ITS PARENT COMPANY, ANY SUBSIDIARY, OR AFFILIATED COMPANY, WHETHER SUCH TOWN OFFICIAL OR EMPLOYEE IS IN A POSITION TO INFLUENCE THIS PROCUREMENT OR NOT.
Full First and Last Name:
Relationship:
Full First and Last Name:
Relationship:
Full First and Last Name:
Relationship:
- PROOF OF INSURANCE
- Please upload proof of insurance (required) —
Please attach proof of insurance (insurance certificate)
- BUSINESS REGISTRATION
- State of FL Sunbiz OR State Registration (if not required to have State of FL Sunbiz) (required) —
Please upload current State of FL Sunbiz OR State Registration (if not required to have State of FL Sunbiz). Please reference the attached document as an example.
- W9
- Is your federal tax classification individual/sole proprietor? (required)
- If yes, please follow W9 Upload Instructions: —
- If using FEIN #, please upload W9.
- If using SS#, DO NOT upload W9. If recommended for award, you will be contacted on next steps regarding your W9.
- If no, please upload W9 (required) —
Please upload W9.
- EXCEPTIONS
- EXCEPTIONS —
If bidder takes exception to any part of this solicitation, please upload a document with listed exceptions.
- BID ACKNOWLEDGEMENT
- Bid Acknowledgement (required) —
This bid submission shall be considered an offer on the part of the bidder. By submitting this bid, you are affirming that you have read and understood the terms, conditions, and information included within this solicitation. That all the information provided is true and accurate. That the business associated with this solicitation has not been debarred, convicted of a public entity crime, and does not have a conflict of interest in any manner as described herein. That you have the proper authority to submit this bid and the ability to bind this business entity to the terms and conditions herein. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.
By checking “Please Confirm” this will serve as an electronic Signature.
- SOURCE OF INFORMATION SURVEY
- How did you find out about this solicitation? Check all that apply: (required) —
Please note: This information is used for internal Procurement purposes only.
- CONTENT OF PROPOSAL
- Has this type of solicitation been done before? (required)
- Previous Solicitation Number: (required)
- Advertisement Period (required) —
All bids need to be advertised a minimum of 12 days and typically do not exceed 30 days.
- Is this solicitation service-based or commodity based? (required)
- Will the resulting contract have a term? If project-based or one-time purchase select ‘No’. (required)
- Is this grant related? (required) —
If yes, please upload full grant agreement in attachments section.
- If this is grant related, enter the following infromation (required) —
Funding Agency Name:
Funding Agency Contact Person:
Funding Agency Phone #:
Funding Agency Email:
- If this is grant related, provide Grant special requirements: (required) —
Date when item (s) must be received or work completed per grant agreement:
Please list any other important information related to the grant procurement requirements:
- Will the Funding Agency require review of solicitation before it is advertised? (required)
- Will the Funding Agency require review of responses before it is awarded? (required)
- Is this construction? (required)
- Substantial Completion (required) —
Substantial Completion of the project shall be in ________ calendar days after the Notice to Proceed.
- Final Completion (required) —
Final Completion of the project shall be in ________ calendar days after the Substantial Completion.
- Do liquidated damages apply to this solicitation? (required)
- If yes, how much per day? (required) —
Enter amount to include dollar sign and zeros at the end. (i.e. $100.00)
- Are vendors required to have special licenses/certifications to provide the services or product? (required)
- List exact license/certification name that vendors are required to have, as it appears by the agency that issues the license/certification. Please include equivalent license/certification that is satisfactory, if applicable. (required) —
Instructions
- Please list the exact name as it appears by the agency that issues the license/certification.
- If applicable, please list the exact equivalent license/certification name, and notate that it is an equivalent.
- Why is it required? Provide a specific explanation. In addition, please explain why the equivalent is satisfactory, if applicable. (i.e. The license is a statutory requirement, etc.) (required)
- Provide the exact website link for where the license/certification information can be found, including equivalent license/certification that is satisfactory, if applicable. (required) —
IMPORTANT NOTE:
Procurement requires this information to ensure that license/certification is verifiable. Without the proper information, there may delays in the bid response review process and may cause vendor disqualifications.
- Mandatory, non-mandatory or no pre-bid conference? (required)
- Will the mandatory pre-bid conference be in-person or online? (required)
- Will the non-mandatory pre-bid conference be in-person or online? (required)
- Will there be a site visit? (required)
- Is there an Outside Entity assisting with this solicitation? (Ex: Architect, Engineer, Consultant) (required)
- If there is an outside entity, enter the following information (required) —
Entity Name:
Contact Person:
Phone #:
Email Address:
- Are there plans associated with this bid? (required) —
If yes, please upload plans in the attachments section.
- Are bonds required for this solicitation? (required)
- Does this solicitation work in conjunction with or will it impact any other department? (required) —
(Example: Is this request IT or GIS related?)
- If yes, the department will also need to review the specifications/scope. (required) —
Instructions
If informal-Attach Approval email from department director.
If formal, Attach-PAF with all applicable department directors' signatures.
- Are there specific vendors that you would like Procurement to notify about this solicitation? (required)
- List vendor email addresses. Separate email addresses by commas. (required)
- To be completed by Procurement
- WebEx link to online pre-bid conference / WebEx Phone Number / Access Code? —
Example: https://signin.webex.com/signin / 954-797-1000 / 12345
- Pre-bid conference location? —
Please enter the location of the pre-bid conference if applicable.
Example: Temporary Town Hall Building “D”, located at 8800 SW 36th Street Davie, FL 33328
- Insurance Requirements (required) —
Select all applicable insurance types
- Is local vendor preference applicable? (required)
- WebEx link to bid opening / WebEx Phone Number / Access Code? —
Example: https://signin.webex.com/signin / Phone Number 954-797-1000 / Access Code 12345
- Bid opening location? —
Example: Temporary Town Hall Building “D”, located at 8800 SW 36th Street Davie, FL 33328