Active SLED Opportunity · IDAHO · CITY OF CALDWELL
AI Summary
The City of Caldwell seeks consulting services to develop a comprehensive 20-year Parks, Recreation, Pathways, and Open Space Master Plan. The plan will integrate existing fragmented plans, include public engagement, GIS mapping, and provide sustainable recommendations for capital and operational investments.
The City of Caldwell (“City”) is soliciting proposals from qualified consulting firms, or a team of consultants, to provide consulting services for the preparation of a new city-wide Comprehensive Parks, Recreation, Pathways, and Open Space Master Plan (“Master Plan”) with a 20-year planning horizon.
The completed Master Plan will provide a 20-year vision and roadmap for parks, recreation, pathways, and open space. The Master Plan shall be financially sustainable, with realistic goals and outcomes. The plan will include research, heavy public engagement, and provide a clear set of goals, policies, standards, and recommendations for the City. Improvements and capital expenditures for existing and future parks, pathways, recreational programming, and open space should be outlined for the next twenty years, at a neighborhood, community, and regional level. The plan should provide recommendations for all capital expenditures and operating investment of Caldwell’s parks, pathways and open space systems, including but not limited to, analyzing the city’s current staffing capacity and policies in place to maintain these facilities and meet the needs of all residents, community groups, and other stakeholders now and in the future.
The goal of the Master Plan is to ensure that all residents in Caldwell have close-to-home opportunities where residents feel invited and engaged in the city’s outdoor spaces, which is vitally important to the overall quality of life of the community.
The City of Caldwell completed the last Parks and Recreation Master Plan in 2010, which is quite out of date due to the rapid growth in the community over the last 16 years since it was adopted. That plan is no longer able to appropriately guide the City in expending impact fees for new park development. Other plans adopted by the City include the Caldwell Pathways and Bicycle Route Master Plan, which was adopted in November of 2020 as well as the 2040 Bicycle and Pedestrian Master Plan, adopted in 2017. Those two plans are also outdated due to growth. The 2017 plan does provide maps for the entire City area, however, they are confusing because they are divided up into different pathway types as well as City quadrants, which are displayed on different sheets so the connectivity between pathway types is unclear. The 2020 plan does not provide any new maps, however, it does highlight some connection priorities, desired infrastructure improvements, and street section recommendations for pedestrian infrastructure. Because all of this information is located in three separate plans, it can be challenging for both staff and the public to know where to look for recommendations when considering potential improvements.
It is the desire of the City to combine parks, recreation, and pathways into a single Master Plan that can replace the previous plans. This will make it easier for anyone looking for guidance to access a single resource when considering new parks or pathway development. The City recently also completed a new Comprehensive Plan as well as a Strategic Parks Plan, both of which can help guide the direction of the new Master Plan, which should prioritize the integration of the City’s vision statements from the recently adopted Comprehensive Plan (February 2025). Creating a GIS map layer that can integrate into the City's existing GIS, is also crucial so that there is one map that shows the connectivity between all parks, pathways, and open space infrastructure, both existing and desired.
Proposals should be formatted as requested above. Proposals should reflect familiarity with this RFP, the project, and the community.
Of particular importance will be experience and qualifications related to parks, pathways, and recreation master planning, especially incorporating sustainable and innovative funding mechanisms and proven methods for implementation backed by national benchmarks. Feedback from references will be part of the assessment and impact this portion of the RFP scoring criteria.
Preference will be given to a well thought out community and stakeholder engagement plan that is unique to Caldwell and priorities engagement with our underserved communities and includes opportunities for both English and Spanish engagement.
The ability to meet each objective described in the scope of work, including approach, methodology, task items/deliverables, and/or strategy for the effective development of a comprehensive master plan document that meets the requirements and desired outcomes as outlined above.
Timeline, cost, and clearly articulated implementation plan including expectations for City staff involvement with clear metrics to measure success and effectiveness throughout the process.
Ability to meet all legally required terms and conditions.
Please download the attached form, complete it, and upload it here as part of your proposal.
Please Upload your Proposal here.
Please upload your Proposal without cost here. Upload cost/fee proposal separately in the next step.
Your cost/fee proposal should not be included with the rest of your Proposal and should be uploaded separately here.
Please provide a printout or screenshot or photocopy of SAM.gov showing that your company has no active exclusions at the time of this RFP.
Party submitting this proposal confirms that they are authorized to do so by the Company noted in this proposal and has uploaded any signed documents required to show such authority.
Would you like to have proposers respond to an electronic pricing table through OpenGov?
An answer of "Yes" will require you to set up an electronic pricing table for Proposers to use with their response. However, it will not prevent them from including pricing information in their proposal docs. This is simply if you wish to obtain pricing information in a consistent manner from all Proposers. Individual breakdowns of pricing may still be submitted with each individual proposal.
Do you want your proposers to separate the cost/fee portion of their proposal from the rest of their response? You will want to do this if you wish to open your bids initially WITHOUT showing price, and then come back in after a technical evaluation to unseal pricing later.
Will any federal funds be used in any way or amount to pay for any portion of the products or services procured from this RFP?
An answer of "Yes" will add CFR verbiage and potentially ARPA verbiage to this RFP. An answer of "No" will remove mention of the CFR and ARPA from this RFP.
Will this procurement/project be using ARPA funds in any amount?
An answer of "Yes" will add ARPA verbiage to this RFP this includes the City of Caldwell American Rescue Plan Act (ARPA) Addendum. An answer of "No" will not include ARPA verbiage and will not show the addendum with this RFP.
Is this purchase likely to exceed $100,000?
An answer of "Yes" will attach the Certification Regarding Lobbying to this RFP per 31 CFR Part 21 as mentioned in City of Caldwell American Rescue Plan Act (ARPA) Addendum. An answer of "No" will still include the addendum with this RFP but will not attach the form for signature when purchases exceed $100,000.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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