Active SLED Opportunity · ARIZONA · CITY OF FLAGSTAFF, AZ
AI Summary
City of Flagstaff seeks qualified firms for temporary staffing services under a one-year contract with up to four renewals. Evaluation based on experience, approach, and fees. Includes compliance and submission requirements. Pre-proposal meeting on 2026-07-29.
The purpose and intent of this Request for Proposals will be to establish Contracts with one or more qualified Firm(s) to provide a variety of Temporary Personnel Services to the City of Flagstaff for an initial one (1) year contract period, with the option to extend for up to four (4) additional one (1) year periods. Hourly rates quoted shall remain for one (1) year from award date, and thereafter may be adjusted for any contract renewal period as mutually agreed upon by the parties. Hourly rates quoted shall be binding for any personnel supplied by Firm to City for the period of engagement, even if such engagement extends into a new renewal period.
Awardee(s) will comply with all State, Federal, and local laws (including the Americans with Disabilities Act, Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act, and Civil Rights Act of 1991, Patient Protection and Affordable Care Act) as to treatment and compensation of its employees.
Consideration of award shall be based on the hourly rates for all requested positions, a maximum response time of one hour, quality of testing and training, benefits for agency provides to temporary employees: Medical/Dental Insurance which meets Affordable Care Act requirements, Sick Leave, Holiday, Vacation and Direct Deposit, and compliance with the requirements set forth in the Request for Proposals.
Please submit a draft of services to include those items identified in the solicitation, including:
a. Description of agency and services provided;
b. Applicant/employee testing conducted by agency;
c. Employee training conducted by agency;
Please complete the fillable Questionnaire document and re-upload.
Please complete the References document and re-upload.
Please complete the Disclosure form and re-upload.
Notations: Any strikeouts, notes or modifications to the Solicitation documents shall be initialed in ink by the authorized person who signs a Proposal. If notations are made, they must be submitted with a Proposal and are considered Exceptions.
Exceptions: In addition to any notations on the Solicitation documents, please identify and list any exceptions to the Solicitation, by section/paragraph, on this Exceptions Form. The City reserves the right to reject, accept or further negotiate Exceptions. Exceptions may render a Proposal non-responsive.
Exceptions to Form of Contract: A Proposer may request changes to the form of contract (including any Standard or Special Terms and Conditions or Insurance Requirements) on the Exceptions Form. A Proposer may also submit its own form of contract. The City will consider these in the same manner as any other exceptions.
A Proposer must indicate any and all exceptions taken to the requirements, specifications, and/or terms and conditions of this Solicitation, including the form of contract. If "Yes" is selected, please upload a document detailing the exception.
Pursuant to Section 11.3(A)(7) of the Procurement Code Manual, information provided in a Proposal shall be confidential so as to avoid disclosure of contents prejudicial to competing Proposers during the process for evaluation. Proposals shall be open for public inspection after Contract award. Except to the extent a Proposer designates, and the Director of Procurement concurs, trade secrets or other proprietary data contained in the Proposal documents shall remain confidential.
If a Proposer believes that part of a Proposal is a trade secret or contains other proprietary data, a Proposer shall mark the page(s) “CONFIDENTIAL” and isolate the pages as an attachment to this form. A Proposer shall also include an explanation why the information is a trade secret or contains other proprietary data.
Requests to deem the entire Proposal as confidential will not be considered.
A Proposer must provide notice if it would like confidential information returned after final Contract award (and a Proposer is not selected for contract award). A Proposer is responsible for pick-up.
Upon City Council Contract award, information submitted in response to a Solicitation is subject to disclosure pursuant to the Arizona Public Records Law. A.R.S. § 39-121, et seq. If a Proposer has clearly marked its trade secrets or other proprietary information as “confidential”, the City will endeavor to notify the Proposer prior to release of such information.
The City of Flagstaff is a member of Flagstaff Alliance for the Second Century, along with the Coconino County Community College District, Northern Arizona University, Coconino County and Flagstaff Unified School District. The City is also a member of S.A.V.E. (Strategic Alliance for Volume Expenditures), which consists of numerous municipalities, counties, universities, colleges, schools and other Arizona State agencies. Cooperative purchasing arrangements such as the above are sanctioned by state law and allow a Contractor to sell services and materials to any member of a cooperative group under the same pricing, terms and conditions of contract awarded to the Contractor by any other member, following a competitive procurement process.
Is your company willing to offer the goods and services solicited under the terms and conditions of this solicitation to other members of the Flagstaff Alliance for the Second Century and S.A.V.E. under the same pricing, terms and conditions?
If you answer No, that is acceptable. The City will not reject your submission or consider it to be non-responsive. If you answered Yes, and a contract is approved, others may seek to do business with you under the same terms and conditions, subject to your approval.
Is Proposer currently involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or has a trustee or receiver been appointed over all or a substantial portion of the property of Proposer under federal bankruptcy law or any state insolvency law?
I hereby verify and declare that, to the best of my knowledge, neither the Proposer nor anyone associated with the proposer has given, offered to give, or intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the Proposal (“Gratuities”).
I hereby verify and declare that:
The pricing for this Proposal has been arrived at independently and without consultation, communication or agreement with any other Proposer who may submit a Proposal.
The pricing for this Proposal has not been disclosed to any other Proposer who may submit a Proposal, and will not be, prior to the Closing Date and Time.
Proposer has made no attempt and will make no attempt to induce any Proposer person to refrain from submitting a Proposal, or to submit a proposal with higher pricing than this Proposal, or to submit an intentionally high or noncompetitive proposal or other form of complementary proposal.
This Proposal is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any other Proposer or person to submit a complementary or other noncompetitive proposal.
In the past five (5) years, neither Proposer, its affiliates, subsidiaries, officers, directors, nor employees have been under investigation, convicted or found liable by any governmental agency for allegations of conspiracy or collusion, including, specifically, related to procurement of a public contract.
I hereby verify and declare that, to the best of my knowledge, neither the Proposer nor anyone associated with the Proposer have ever made a claim against the City of Flagstaff, filed suit against the City of Flagstaff, or taken an adverse position in a lawsuit filed against the City of Flagstaff.
If the Proposer has ever made a claim, filed suit, or taken an adverse position in a lawsuit against the City of Flagstaff, identify the name of the parties, the year the action was taken, the court where the lawsuit was filed and the case number. Provide a brief description of the adverse position.
Failure to provide this information may result in a rejection of the Proposal.
Short Name of Project
example: consultant
If there are grant funds involved please include the grant type and # (e.g. Federal Aviation Administration #AIP 52).
If no grants are involved, please enter "Not Applicable"
example: XXXX
Use MM/DD/YYYY format
format example: thirty (30) pages
example: as a consultant.
Why are you soliciting this vendor?
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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