SLED Opportunity · VIRGINIA · GEORGE MASON UNIVERSITY
AI Summary
George Mason University seeks proposals for snow removal services across multiple campuses. The RFP allows for multiple awards by site or a single award. Key dates include a pre-proposal conference, site visits, question deadlines, and proposal submission by July 7, 2026.
The purpose of this Request for Proposal (RFP) is to solicit proposals to establish a contract/s through competitive negotiations with one or more qualified vendors to provide Snow Removal Services for various facilities/campuses for the Facilities Department of George Mason University. George Mason University (herein after referred to as “George Mason,” “Mason,” or “University”) is a public institution of higher education and agency of the Commonwealth of Virginia.The University’s preference is to award to multiple offerors based on campus/site but we reserve the right to award to only one offeror/one contract if it is determined to be the in the best interest of the University and at our sole and absolute discretion.
| Status | Event Name | Location | Description | Dates | Mandatory |
|---|---|---|---|---|---|
| Ongoing | Open Date | Online Portal | Posting date for the Opportunity | Jun 4th 2026, 3:30 PM EDT | N/A |
| Upcoming | Optional Pre-Proposal Conference & Site Visit/Walkthrough Fairfax Campus | Student Union 1 (SUB 1), Meeting Room 3A (third Floor) - GMU Fairfax Campus | See RFP for Full Instructions/Information: An optional preproposal conference will be held on June 15th, 2026 at 10:00AM at the George Mason University Fairfax Campus in the Student Union I Building (SUBI), 3rd Floor, in Meeting Room 3A. A map of the campus is available at the following link: https://webdocs.gmu.edu/wp-content/uploads/25-087-Campus-Map-Update-Fairfax_ATI.pdf A Floor Plan of the Student Union Building I – 3rd Floor – is available here: https://studentcenters.gmu.edu/wp-content/uploads/2026/01/SUB-I-Directory-Floor-3-scaled.webp DIRECTLY AFTER PRE-PROPOSAL CONFERENCE: Fairfax Campus Site Visit: June 15, 2026 after the conclusion of the pre-proposal conference in the SUBI Building 3rd Floor. After the pre-proposal conference concludes (estimated to conclude around 11:00AM) the Contract Administrator (CA) will walk with the offerors representatives from the SUB1 Building and tour some of the areas/zones to be covered under this contract. | Jun 15th 2026, 10:00 AM EDT - Jun 15th 2026, 2:00 PM EDT | No |
| Upcoming | Optional Site Visit/Walkthrough SciTech/Manassas Campus | GMU SciTech/Manassas Campus: Interested offerors should meet at the lobby of Colgan hall no later than 9:00AM ET. Parking is available in the Occoquan Parking Lot and/or the Discovery Parking Lot. | SciTech/Manassas Campus Site Visit: June 16th, 2026 at 9:00 a.m. Interested offerors should meet at the lobby of Colgan hall no later than 9:00AM ET. Parking is available in the Occoquan Parking Lot and/or the Discovery Parking Lot. Offerors are responsible for any parking fees necessary to park at the site. GMU will not be responsible for any damages, fees, ticketing, parking violations etc. due to improper parking. A map of the SciTech/Manassas Campus is available here: chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://webdocs.gmu.edu/wp-content/uploads/25-089-Campus-Map-Update-SciTech_ATI.pdf Please note that NO QUESTIONS will be taken or answered during these site visits. These visits are strictly for informational purposes, to allow the contractors to visit the areas/sites covered under the contract, see the existing environment, perform a walkthrough and take photographs and/or notes. All questions concerning the solicitation must be submitted in writing via Bonfire before the question deadlin | Jun 16th 2026, 9:00 AM EDT - Jun 16th 2026, 12:00 PM EDT | No |
| Upcoming | Questions Due Date | Online Portal | Deadline to submit Questions | Jun 18th 2026, 4:00 PM EDT | N/A |
| Upcoming | Post Question Responses | Online Portal | Mason's responses to the questions received by the date and time specified in the RFP will be posted by 5PM. | Jun 26th 2026, 5:00 PM EDT | Yes |
| Upcoming | Close Date | Online Portal | Deadline for Submissions | Jul 7th 2026, 2:00 PM EDT | N/A |
| Upcoming | Intent to Bid Due Date | Online Portal | Deadline to indicate your intent to Bid | Jul 7th 2026, 2:00 PM EDT | Yes |
| Upcoming | Proposals to Committee | Online Portal | Proposals to Committee: | Jul 8th 2026, 2:00 PM EDT | Yes |
| Upcoming | Review and Score Proposals | Online Portal | Review and Score Proposals | Jul 8th 2026, 2:00 PM EDT - Jul 31st 2026, 2:00 PM EDT | Yes |
| Upcoming | Scores to Purchasing | Online Portal | Scores to Purchasing | Jul 31st 2026, 3:00 PM EDT | Yes |
| Upcoming | Oral Presentations/Demonstrations (if necessary) - Date & Time TBD | Virtual TBD | Oral Presentations/Demonstrations (if necessary). If selected, Mason will contact each Offeror via Bonfire to schedule their presentation. The date and time listed is a place holder and should not be considered a confirmation. | Aug 10th 2026, 9:00 AM EDT - Aug 14th 2026, 5:00 PM EDT | No |
| Upcoming | Negotiations (Subject to Change) | Online Portal | This is the tentative period negotiations will take place. This date is subject to change and/or be extended. Mason will contact offerors through the Bonfire project if moved forward to negotiations. | Aug 17th 2026, 9:00 AM EDT - Sep 30th 2026, 4:00 PM EDT | No |
Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.
| Name | Type | # Files | Requirement |
|---|---|---|---|
| Proposal (include all precedural information) | File Type: Any (.*) | Multiple | Required |
| Signed Cover Page (please also include in your proposal) | File Type: Any (.*) | 1 | Required |
| Attachment A: Small Business Plan (please also include in your proposal) | File Type: Any (.*) | 1 | Required |
| Signed Addenda (if applicable) | File Type: Any (.*) | Multiple | Optional |
| Proposal- redacted | File Type: Any (.*) | Multiple | Optional |
Name Type # Files Requirement Proposal (include all precedural information) File Type: Any (.*) Multiple Required Signed Cover Page (please also include in your proposal) File Type: Any (.*) 1 Required Attachment A: Small Business Plan (please also include in your proposal) File Type: Any (.*) 1 Required Signed Addenda (if applicable) File Type: Any (.*) Multiple Optional Proposal- redacted File Type: Any (.*) Multiple Optional
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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