SLED Opportunity · FLORIDA · TOWN OF PALM BEACH
AI Summary
The Town of Palm Beach seeks proposals for a scalable Learning Management and Learning Experience software platform to centralize employee training, manage compliance, and deliver AI-driven personalized learning. The contract term is two years with options to extend up to five years. Proposals are due June 9, 2026, submitted via the Town's eProcurement platform.
INTRODUCTION: The Town of Palm Beach seeks proposals from qualified firms to provide a scalable Learning Management & Learning Experience System software platform for the Town of Palm Beach, Florida. This is a request for interested firms to submit their credentials and qualifications to the Town for consideration to provide a platform on an annual basis.It is the Town’s intent to select one LMS/LXP system to support learning across diverse employee groups with the goal of centralizing learning operations, unifying content sources (proprietary and purchase), manage compliance and certifications/licenses, and deliver AI-driven personalized learning aligned to employee's skills, interests, and career goals. LMS/LXP providers desiring to respond should have experience with entities the size of Palm Beach, and public entity experience.SUBMISSION: The Town only accepts online submittal of proposals through Euna, the eProcurement platform linked to the Town website, promoting a greener footprint. No proposer may withdraw their proposals for a period of one hundred and eighty (180) days from the date set for the opening thereof.PRE-PROPOSAL CONFERENCE: A non-mandatory pre-proposal conference will be held virtually via the Microsoft Teams meeting platform. To join the meeting please see the instructions included under "Files" or copy/paste the URL in the "Events" section into your browser. Date/Time are specified in the "Events" section. Attendance is strongly encouraged as this will be the only forum to seek clarification directly from Project Manager and Town staff. After the award, no extra charge or compensation will be allowed as a result of failure to attend the conference and/or any resulting site visit.AWARD: Award shall be made to the Proposers which offer the best value to the Town. The Town reserves the right to reject any and all proposals, to waive non-material irregularities or technicalities and to re-advertise for all or any part of this solicitation as deemed in its best interest. The Town shall be the sole judge of its best interest.TERM: The software platform agreement resulting from this request for proposals shall be for a term of two (2) years to begin upon award. There shall be three (3) additional one (1) year term options, based on mutual agreement and satisfactory performance, for a maximum contract length of five (5) years.RESPONSIBLE VENDOR DETERMINATION: Respondent is hereby notified that Section 287.05701, Florida Statutes, requires that the Town of Palm Beach may not request documentation of or consider a vendor’s social, political, or ideological interest when determining if the vendor is a responsible vendor.QUESTIONS: Questions related to this solicitation should be submitted through Euna using the Messages/Vendor Discussion feature.CONTACT: For help with creating an account or submitting a bid, please contact Euna Help Desk: Phone: 1 (800) 354-8010 Email: support.bonfire@eunasolutions.com For all other questions, please contact the designated Procurement representative: Carlos E. Santana, Procurement and Contract Agent Phone: (561) 227-7003 Email: csantana@townofpalmbeach.comDue to the Cone of Silence, all communications regarding this solicitation shall be handled solely by Town Procurement Representatives.
| Status | Event Name | Location | Description | Dates | Mandatory |
|---|---|---|---|---|---|
| Ongoing | Questions Due Date | Online Portal | The Q and A Period for this Opportunity is Ongoing | Never | N/A |
| Ongoing | Open Date | Online Portal | Posting date for the Opportunity | Jun 2nd 2026, 2:00 PM EDT | N/A |
| Upcoming | Close Date | Online Portal | Deadline for Submissions | Jun 9th 2026, 2:00 PM EDT | N/A |
| Upcoming | Selection Committee Meeting | Location: Microsoft Teams - | Jun 11th 2026, 10:00 AM EDT | No | |
| Upcoming | Oral Presentations | Public Works Building, PW Meeting Room, 951 Okeechobee Road, West Palm Beach, FL 33401 | Jun 16th 2026, 10:00 AM EDT | No | |
| Passed | Pre-Proposal Conference | Virtual through Microsoft Teams | Apr 27th 2026, 10:00 AM EDT | No | |
| Passed | Question Deadline (RFI) | This is the last date that Town will receive vendors questions. | May 4th 2026, 4:00 PM EDT | No | |
| Passed | Addenda/Answers to Submitted Questions Deadline | May 6th 2026, 2:00 PM EDT | No |
Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.
| Name | Type | # Files | Requirement | Instructions | Actions |
|---|---|---|---|---|---|
| Experience of Firm and Personnel/ Ability of Personnel/ Past Performance (10%) | File Type: PDF (.pdf) | Multiple | Required | ||
| Quality Of Services (30%) | File Type: PDF (.pdf) | Multiple | Required | ||
| Detailed Technical Proposal (25%) | File Type: PDF (.pdf) | Multiple | Required | ||
| Workload and Scheduling (5%) | File Type: PDF (.pdf) | Multiple | Required | ||
| Financial/Other (5%) | File Type: PDF (.pdf) | Multiple | Required | ||
| Cost Proposal (20%) (BT-18OS) | BidTable: Datatable | N/A | Required | You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission. Please note that BidTables may take a significant amount of time to prepare. |
Requested Information: Listed below are the documents and information needed to complete your submission: Evaluation Criteria Name Type # Files Requirement Instructions Actions Name Type # Files Requirement Instructions Actions Experience of Firm and Personnel/ Ability of Personnel/ Past Performance (10%) File Type: PDF (.pdf) Multiple Required Quality Of Services (30%) File Type: PDF (.pdf) Multiple Required Detailed Technical Proposal (25%) File Type: PDF (.pdf) Multiple Required Workload and Scheduling (5%) File Type: PDF (.pdf) Multiple Required Financial/Other (5%) File Type: PDF (.pdf) Multiple Required Cost Proposal (20%) (BT-18OS) BidTable: Datatable N/A Required You will need to complete the BidTable online in the browser. The BidTable can be filled any time during your submission. Please note that BidTables may take a significant amount of time to prepare. Addenda Name Type # Files Requirement Instructions Actions Name Type # Files Requirement Instructions Actions Addenda: Please acknowledge that you have read and understand any addenda published under this solicitation Data Type: Yes/No N/A Required Details of Solicitation Name Type # Files Requirement Instructions Actions Name Type # Files Requirement Instructions Actions Scope of Service: Please acknowledge that you have read, understand, and capable of performing the specified Scope of Work Data Type: Yes/No N/A Required Terms and Conditions: Please confirm that you agree to the Town Terms and Conditions and Florida Statute for Public Records Data Type: Yes/No N/A Required Insurance Requirements: Please acknowledge that you have read and understand the Town's insurance requirements Data Type: Yes/No N/A Required REQUIRED FORMS Name Type # Files Requirement Instructions Actions Name Type # Files Requirement Instructions Actions W9 File Type: PDF (.pdf) Multiple Required Contact Information File Type: PDF (.pdf) Multiple Required Professional References File Type: PDF (.pdf) Multiple Required Business Tax Receipt File Type: PDF (.pdf) Multiple Required Penalties for Non-Compliance of SLA File Type: PDF (.pdf) Multiple Required Drug-Free Form File Type: PDF (.pdf) Multiple Required Protest Procedures File Type: PDF (.pdf) Multiple Required State Registration File Type: PDF (.pdf) Multiple Required Bidders Qualifications File Type: PDF (.pdf) Multiple Required E-Verify File Type: PDF (.pdf) Multiple Required Scrutinized Vendors Form File Type: PDF (.pdf) Multiple Required Affidavit of Compliance with Foreign Entity & Human Trafficking Laws File Type: PDF (.pdf) Multiple Required Subcontractors File Type: PDF (.pdf) Multiple Required
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
SamSearch Platform
AI-powered intelligence for the right opportunities, the right leads, and the right time.