RFP No. ACH-900726 Family Resource Centers - Lead Agencies

It is the intent of these specifications, terms and conditions to describe the school-linked health and wellness services being requested by Alameda County Health (AC Health) to reduce health disparities and maximize positive health outcomes for families in Oakland, San Leandro and Hayward. The awarded bidder(s) will join AC Health’s Family Resource Centers (FRC) Initiative to design and provide school-linked health and wellness services in Oakland, San Leandro and Hayward school districts to address inequities of access to health services, public benefits and culturally appropriate parenting resources. As FRC Lead Agencies, they will work closely and collaboratively with host school districts to provide services that align with school district priorities and County initiatives.

The County intends to award two 1-year contracts (one for the Mid-County FRCs and one for the Oakland Central FRC) for the approximate term of August 1, 2026 – June 30, 2027 (with the option to renew annually for 4 additional years) to the Bidder(s) selected as the most responsible Bidder(s), whose response conforms to the RFP and meets the County’s requirements. Table 1 below summarizes the two award regions, school districts each lead agency will work in, and anticipated award amounts for the initial contract.

                            Table 1

This RFP includes two award regions. A Bidder may submit a bid for one or both of the award regions. Bid responses must clearly state if the Bidder is bidding for (i) the Mid-County FRCs award only; (ii) the Oakland Central FRC award only, or (iii) both. If bidding for both awards, Bidder must follow the detailed instructions included in Exhibit A—Bid Response Packet, Required Documentation and Submittals below, and include separate, clearly labeled submittals where required.

Project Details

• Reference ID: RFP No. ACH-900726
• Department: Alameda County Health
• Department Head: Maria Smith (Place Holder)

Important Dates

• Questions Due: 2026-03-24T00:00:39.898Z
• Pre-Proposal Meeting: 2026-03-20T18:00:29.797Z — Microsoft Teams meeting https://teams.microsoft.com/meet/26974219528652?p=xht9jVIcqVZe2Uwzaa Meeting ID: 269 742 195 286 52 Passcode: 6Fo7sH2E Dial in by phone +1 415-915-3950, 713013361# United States, San Francisco (888) 715-8170, 713013361# United States (Toll-free) Find a local number Phone conference ID: 713 013 361#

Meetings & Milestones

Addenda

• Official Notice #1: Attendees List posted for RFP No. ACH-900726 (released 2026-03-23T19:09:35.021Z) —

  Attendees List posted for RFP No. ACH-900726, Family Resource Centers - Lead Agencies

• Addendum #1 (released 2026-03-27T19:44:01.125Z)
• Official Notice #2: Q&A (released 2026-03-27T19:45:17.848Z)
• Addendum #2 (released 2026-03-27T22:33:45.403Z)

Evaluation Criteria

• Completeness of Response (1 pts) —

  Responses to this solicitation must be complete.  Responses must address all the requirements identified within this solicitation and all related documents, including any Addenda. Failure to meet the Bidder Minimum Qualifications may also be considered an incomplete response and may result in the disqualification of the Bidder.

• Debarment and Suspension (1 pts) —

  Bidders, its principal, and named subcontractors are not identified on the list of Federally debarred, suspended, or other excluded parties located at www.sam.gov/SAM.

• Understanding of Need (75 pts) —

  Proposals will be evaluated considering the RFP specifications and the questions below:

  1. How well has the Bidder demonstrated an understanding of the need for services that support increased family health access and improved family wellness?

  2. How well has the Bidder demonstrated an understanding of the unique needs of residents in the communities seved by the FRCs?

  3. How well has the Bidder demonstrated an understanding of potential challenges in program implementation and how to address them?

• Relevant Experience (125 pts) —

  Proposals will be evaluated, including considering the RFP specifications and the questions below:

  1. To what extent does the Bidder have the desired experience the scope of work outlined in the RFP?

  2. How well does the Bidder describe an example project demonstrating the desired relevant experience?

  3. How well does the Bidder demonstrate knowledge of public benefit programs available in the State of California, including eligibility criteria?

  4. How well does the Bidder demonstrate familiarity of health and wellness resources in communities served by the FRC Initiative?

  5. To what extent does the Bidder have experience working with the communities to be served?

  6. To what extent does the Bidder describe any unique resources, strengths or approaches that make the Bidder uniquely responsive to meeting the requirements of this RFP?

• Description of Proposed Services (200 pts) —

  Proposals will be evaluated considering the RFP specifications and the questions below:

  1. How well does the Bidder’s proposed services align with FRC Initiative’s allowable services, goals and desired outcomes?

  2. How well does the Bidder describe their approach to coordination of care?

  3. How well does the Bidder describe plans to engage school district staff in planning and implementation?

  4. How well does the Bidder describe their plans for partnering with community-based organizations and public agencies?

  5. How well does the Bidder detail existing data collection infrastructure, and demonstrate the ability to provide required data to the County, including data on unduplicated individuals served?

• Cost (75 pts) —

  The points for Cost will be computed by dividing the amount of the lowest responsive and responsible bid received by each Bidder’s total proposed cost.

  Cost evaluation points may be adjusted by considering:

  1. Reasonableness (i.e., how well does the proposed pricing accurately reflect the Bidder’s effort to meet requirements and objectives?).
  2. Realism (i.e., is the proposed cost appropriate to the nature of the products and/or services to be provided?).
• Budget Form and Budget Narrative (25 pts) —

  Proposals will be evaluated against the RFP specifications and the questions below:

  1. How well does Bidder’s cost capture all activities and staff needed to meet the services requested?

  2. How clear, realistic and reasonable are costs in relation to the services to be provided and the number of clients to be served?

• References (25 pts)

Submission Requirements

• Submit Bid Response and Bid Form (required) —

  Please confirm that both your response and the Bid Form have been uploaded here.

• Submit Response (required) —

  Please confirm that your response has been uploaded here.

• Has your response addressed all the requirements identified within the solicitation and all related documents, including any addenda? Failure to meet the Bidder Minimum Qualifications may also be considered an incomplete response and may result in the disqualification of your bid. (required)
• Your company, its principal, and named subcontractors are not identified on the list of Federally debarred, suspended, or other excluded parties located at www.sam.gov/SAM. (required)
• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact (required) —

  Select the information you would like display.