RFP - Padmount Solid Dielectric Switchgear and Integrated Automation - Purchase Order

The City of Anaheim ("Anaheim") Public Utilities Department ("APU") issues this Request for Proposals (“RFP”) to interested bidders/respondents ("Respondent(s)") to solicit competitive proposals for solid-dielectric switchgear and complete automation cabinet units necessary to support Anaheim's Community Energy Reliability and Resilience Investment ("CERRI") grant project funded by the State of California to replace pad-mounted vacuum interrupters ("PMVs"). This will be Anaheim's first purchase of pad-mounted solid-dielectric switchgear.

The selected Respondent will be responsible for providing the Goods and Services described in the Scope of Work and Specifications Section and in any Attachments hereto (collectively, "Deliverables”).

After selecting a successful respondent, the City will issue a Purchase Order, contract, or agreement form that substantially conforms to the terms and conditions outlined in this RFP, including, but not limited to, Anaheim's standard insurance and indemnity provisions appropriate for the Deliverables contemplated herein. Any resulting agreement between the City and the successful respondent will take effect upon mutual execution after Anaheim secures all necessary approvals as required under its procurement policies, rules, and the Anaheim Municipal Code.

Background

APU has 40 Padmounted Vacuum Interrupter switchgear in service that utilize SF6 as the insulation medium. APU has secured a grant under the State of California’s CERRI Program to replace these with solid dielectric switchgear that includes integrated automation for each unit. As such, this procurement is subject to delivery schedule and Build America, Buy America Act ("BABA") requirements to comply with the grant provisions.

Project Details

• Department: Anaheim Public Utilities
• Department Head: Dukku Lee (Public Utilities General Manager)

Important Dates

• Questions Due: 2026-07-18T00:00:00.000Z

Evaluation Criteria

• Technical Fit PDSS-9 (100 pts)
• Technical Fit PDSS-10 (100 pts)
• Technical Fit PDSS-11 (100 pts)
• Price & Cost Effectiveness (40 pts) —
  • Unit price per item
  • Pricing structure
  • Bulk pricing or volume discounts
  • Freight/delivery costs (FOB terms)
  • Reasonableness in relation to the required scope of work and market rates
• Delivery and Lead Time (60 pts) —
  • Availability and turnaround time, Schedule Adherence 
  • Emergency or expedited delivery capability
  • Warehousing or stocking ability
  • Shipping and handling methodology, capacity, and logistics
  • Compliance with SOW requirements related to Shipping and Delivery

Submission Requirements

• Legal name (and DBA, if applicable), state of incorporation, entity type, Federal Tax I.D. number, phone number, and address for formal notice of the entity that would be Anaheim's contracting party ("Respondent").*  (required) —

  Please provide the information for the entity that would be the named contracting party (not a dba). Separate each answer component with a semicolon.

• Name, title, email, phone number, and business address of the individual who is submitting this proposal ("Submitter") on behalf of Respondent.* (required) —

  Please separate each answer component with a semicolon.

• Name, title, and email of Respondent's Signatory for purposes of electronic signature if an Agreement were ultimately awarded to Respondent.* (required) —

  If this person is the same as Submitter, please state "Same as Submitter."

• Does your proposal address all Deliverables requested in this RFP? (required) —

  Select "No" if your proposal addresses only some of the Deliverables requested in this RFP.

  Note: Selecting “No” will prompt a follow-up question. You may select "No" to view the question and then change your selection at any time before submission.

• If you selected "No," identify with specificity what Deliverables are not included in your proposal. (required)
• Drawings, Equipment Technical Specifications, Test Reports, and Additional Information (required) —

  Drawings:

  1. Submit applicable shop drawings for the switchgear showing cabinet dimensions, switch componentry and dimensions, wiring details, ratings, materials, cabinet tamper-resistant feature(s) and other related details demonstrating compliance with APU spec.
  2. Submit applicable shop drawings for automation cabinets for all configurations using SEL 487E relays (dimensions, internal components and dimensions, wiring details, material, cabinet tamper-resistant feature(s) and other related details to comply with APU spec.
  3. Switchgear and automation cabinet technical specifications and installation / operating manual

  Test reports and additional information may be uploaded here as applicable.

• Submit proposed Deliverables and approach proposal. (required) —

  Attach your proposal and completed pricing workbook, including a detailed description of the Deliverables that Respondent proposes to provide in response to this RFP. 

  To ensure a comprehensive and competitive proposal, please address the following key areas:

  1. Scope of Work and Specifications – Explain how your proposal meets (or does not meet) the specifications and requirements. Include details on features, performance, and warranties. Describe how they meet the required size, treatment, strength, and industry standards; follow any applicable environmental regulations; and have the necessary certifications.
  2. Delivery Plan – Explain Respondent’s approach to supplying and delivering the goods, including logistics, packaging, handling, and ensuring timely delivery. Identify any services related to installation, testing, or setup that are included or available. Also, describe your capacity and process for meeting emergencies or expedited delivery requests. Include the lead times for each Stock Code.
  3. Quality Control & Risk Management – Describe your quality assurance procedures, including inspection and testing protocols (where applicable), and identify any certifications or standards with which your goods or services comply. Explain how you manage risks related to product defects, delivery delays, or other potential issues. Provide details on warranty duration and scope (including defects, repairs, and treatment), your replacement or return policy, and your responsiveness to warranty claims and other after-sales support needs.
  4. Additional Value-Added Services (Optional) – Identify any additional services, products, or functions that were not explicitly requested in the RFP but that Respondent believes would be beneficial to Anaheim.
  5. Pricing – 

     Your completed Pricing Workbook file must:

     • Include all charges reasonably expected for the performance of services or delivery of products in response to this RFP.
     • Account for labor, freight, use of subcontractors (if permitted), vehicles, rental equipment, materials, and other non-labor costs.
     • Provide a clear description of what each fee covers, including units, quantities, assumptions, or conditions that affect pricing.

     Be as detailed and complete as practicable. 

• Describe Respondent's qualifications and past performance.* (required) —

  Describe Respondent’s qualifications and relevant experience in providing the requested goods and services.

  To ensure a comprehensive response, please address the following:

  1. Qualifications – Relevant experience, certifications, manufacturing/distribution capabilities, and industry expertise.
  2. Comparable Deliverables Experience – Examples of successful delivery or similar Deliverables, particularly for public agencies, utilities, or comparable organizations.
  3. Demonstrated Performance & Reliability – Evidence of timely delivery, product quality, compliance with specifications, and client satisfaction (e.g., references, measurable outcomes, or testimonials).

  Note: This response field supports text, tables, and images, which may be copied and pasted into response. (Recommended: select "Remove formatting" when pasting)

• Does Respondent propose to use subcontractors for 10% or more of the Deliverables? (required) —

  Note: Selecting “Yes” will prompt a follow-up question. You may select "Yes" to view the question and then change your selection at any time before submission.

• If you selected "Yes," list all subcontractors who will perform 10% or more of the Deliverables, including their names, roles, and qualifications. Describe the specific work they will perform. (required) —

  Provide the following details for each subcontractor who would perform 10% or more of the Deliverables:

  1. Scope of Work & Benefits – Describe the specific work the subcontractor will perform and explain how subcontracting these services benefits the project.
  2. Qualifications & Compliance – Provide the same assurances of competence as required for Respondent, including the subcontractor’s experience, qualifications, and ability to manage and supervise the work.
  3. Regulatory & Licensing Information – Include, to the extent applicable, the subcontractor’s License Type/Number, Dept. Industrial Relations ("DIR") Registration Number, and the specific portion of work they will perform.
  4. Integration & Oversight – Explain how Respondent will ensure quality control, contract compliance, and seamless integration of subcontractor services into the project.
  5. Subcontracting Limitations – Subcontractors shall comply with all applicable BABA requirements and shall provide certifications of domestic content compliance consistent with federal regulations. Respondent shall be responsible for ensuring all lower-tier sub-contractors comply with these requirements.
• Has Respondent, at any time during the past five years, had a contract terminated for convenience, non-performance, or any other reason, or been a party to a legal action involving a customer?* (required) —

  Note: Selecting “Yes” will prompt a follow-up question. You may select "Yes" to view the question and then change your selection at any time before submission.

• If you selected "Yes," provide details of the situation. (required) —

  Please provide the following as applicable:

  1. Contracting Party Information – Name and address of the contracting entity.
  2. Reason for Termination or Legal Action – Specify whether the contract was terminated for convenience, non-performance, or another reason, and/or describe the nature of the legal dispute.
  3. Corrective Actions (if applicable) – Describe any steps, if any, that Respondent has taken to prevent similar issues in the future.
• Does Respondent’s applicable employees hold all required certifications, including those certifications listed, if any, in the Scope of Work and Specifications Section? (required) —

  Note: Selecting “No” will prompt a follow-up question. You may select "No" to view the question and then change your selection at any time before submission.

• If you selected "No," identify the certifications that Respondent does not possess and describe any equivalent cerfications. (required)
• Does Respondent offer any rebate or discount structure for annual spend minimums? (required) —

  Note: Selecting “Yes” will prompt a follow-up question. You may select "Yes" to view the question and then change your selection at any time before submission.

• If you selected "Yes," describe the rebate or discount structure (e.g., thresholds, percentages, or conditions). (required)
• Does Respondent take any exceptions to this RFP? (required) —

  Anaheim will consider exceptions, but please note that significant or extensive exceptions may negatively affect evaluation scores. Any exceptions asserted after the Proposal Submission Deadline during negotiation may result in Respondent's elimination from further consideration.

  Note: Selecting “Yes” will prompt a follow-up question. You may select "Yes" to view the question and then change your selection at any time before submission.

• If you selected "Yes," identify and detail the specific exceptions Respondent takes and the reasons for each exception. (required) —

  Clearly identify each of your exceptions to this RFP, specifying the section or requirement to which the exception applies. Provide a detailed explanation of your reason for the exception, along with any proposed alternative language or solutions.

• Does Respondent have any form agreement, portion of an agreement, or ancillary agreement that it strongly desires Anaheim to consider or would want executed in order to perform the Deliverables? (required) —

  Include to the extent applicable proposed terms and conditions, e.g.: written warranties, maintenance/service agreements, license agreements, lease purchase agreements, etc.

  Note: Selecting “Yes” will prompt a follow-up question. You may select "Yes" to view the question and then change your selection at any time before submission.

• Provide at least three customer references for projects similar in size and scope to the Services requested in this RFP. References from California electric utilities or other public sector customers with the specific equipment type of application relative to this proposal are preferred. (required) —

  For each reference, provide the following details:

  1. Customer’s Entity Name
  2. Contact Name
  3. Contact Telephone Number
  4. Contact E-mail Address
  5. Products Provided
  6. Quantity of Products Provided 
  7. Contract Start Date
  8. Duration of Project
• Does your proposal include value-add options/services? (required) —

  Note: Selecting “Yes” will prompt a follow-up question. You may select "Yes" to view the question and then change your selection at any time before submission.

• If you selected "Yes," identify and describe the value-added options/services in your proposal. (required)
• Please provide any additional information that you believe would assist Anaheim in evaluating Respondent's proposal. (Optional) —

  Provide any additional information, context, or supporting content that you deem relevant, such as:

  • Supplemental details not covered elsewhere in your response.
  • Clarifications, qualifications, or unique aspects of your approach.
  • Illustrative tables, charts, or images.
  • Proposed alternative contract Term structures (i.e., initial and extension periods) and pricing escalation, if needed.

  Note: This response field supports text, tables, and images, which may be copied and pasted into response. (Recommended: select "Remove formatting" when pasting)

• I, Submitter, certify that I have the legal authority to certify and submit the binding statements in this proposal on behalf of my firm, Respondent. I further certify that I have reviewed this RFP in its entirety, including all attachments (if any) and all subsequently issued addenda (if any). (required)
• Conflict of Interest Statement (required) —

  By confirming, Submitter certifies individually and on behalf of Respondent that:

  1. Respondent is informed of applicable provisions of the Political Reform Act (Government Code §§ 87100–91014) and Government Code § 1090, which prohibit any Anaheim official, officer, or employee from participating in any governmental decision or contract in which they are financially interested that may result in a potential financial conflict of interest.
  2. Respondent has conducted a financial conflict of interest evaluation and, as applicable, has caused its employees and subcontractors to do the same. Based on this evaluation, Respondent certifies that neither it, its employees, nor its subcontractors have any financial interests that may create a conflict of interest or preclude Anaheim from entering into a contract in accordance with these laws.
  3. Respondent acknowledges that it is responsible for ensuring compliance with these conflict of interest laws prior to submitting this proposal and throughout the pre-contract period. A prohibited conflict of interest may result in rejection of the proposal or termination of any awarded contract.
  4. Respondent further certifies that it will immediately notify Anaheim in writing if it becomes aware, at any time before contract execution, of any potential financial interest that may create a financial conflict of interest for any Anaheim official, officer, or employee.
• Noncollusion Declaration (Public Contract Code, § 7106) (required) —

  The undersigned (Submitter) declares:

  I am the authorized representative of Respondent, the party making the foregoing proposal.

  The proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The proposal is genuine and not collusive or sham. The Respondent has not directly or indirectly induced or solicited any other Respondent to put in a false or sham proposal. The Respondent has not directly or indirectly colluded, conspired, connived, or agreed with any Respondent or anyone else to put in a sham proposal, or to refrain from submitting a proposal. The Respondent has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposed price of the Respondent or any other Respondent, or to fix any overhead, profit, or cost element of the proposed price, or of that of any other Respondent. All statements contained in the proposal are true. The Respondent has not, directly or indirectly, submitted his or her proposed price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham proposal, and has not paid, and will not pay, any person or entity for such purpose.

  Any person certifying this declaration on behalf of a Respondent that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to certify, and does certify, this declaration on behalf of the Respondent.

  I, Submitter, declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is certified/executed on the date of Respondent's submission of this proposal.

• Build America, Buy America Certification (required) —

  Respondents shall certify that all goods and materials proposed and supplied under this RFP will comply with the Build America, Buy America Act (41 U.S.C. §§ 8301–8305) and applicable regulations at 2 CFR Part 184, unless a federally approved waiver applies. (See Note 2.)
  Respondents shall complete, execute, and submit the BABA Certification form included as Attachment C with its proposal. Failure to submit a fully completed and executed Attachment C may render the proposal non-responsive.

  Note 1: Respondents shall identify each specific component or material that does not comply with BABA requirements and shall provide documentation demonstrating an applicable federal waiver approval. Any proposed non-compliance without proper documentation may result in rejection of the proposal as non-responsive.

  Note 2: Requests for BABA waiver approvals are not routinely approved and may result in significant project delays. Anaheim may consider a Respondent's need for or reliance upon a BABA waiver when evaluating proposals, including the potential impact on project schedule, funding eligibility, and overall project risk. Anaheim reserves the right, in its sole discretion and as permitted by applicable law, to reject proposals that are contingent upon obtaining a BABA waiver if Anaheim determines that such contingency creates an unacceptable risk to successful project delivery.

• Is this RFP for a Critical Deliverable? (required) —

  Critical Deliverables are those whose delay would reasonably impact utility operations, system reliability, regulatory compliance, or project delivery. Critical Deliverables shall be expressly identified as “Critical Deliverables” in the solicitation, purchase order, or statement of work.

• If you selected "Yes" will you also require a specific delivery date? (required) —

  If you selected "Yes" add a delivery date.

  **Reminder that Critical Deliveries not delivered on a specified delivery date may trigger liquidated damages against the contractor/vendor.