SLED Opportunity · UTAH · UTAH
AI Summary
Salt Lake City School District seeks proposals for HVAC mechanical retrofit and ground loop bore field installation at Whittier Elementary School. Mandatory pre-proposal conference on Dec 12, 2025. Proposal due Jan 7, 2026.
The Salt Lake City School District (SLCSD), in conjunction with our design-build partner McKinstry, is issuing this Request for Proposals (RFP) seeking a vendor to provide HVAC retrofit work to be completed at Whittier Elementary School, located at 1600 S 300 E, Salt Lake City, UT 84115. The scope of work includes Mechanical retrofit work inside the building as well as the installation of the ground loop bore field outside the building. Subcontractors responding to this RFP should include all required trades, including, but not limited to: mechanical (air and water-side), insulation, controls, Test and Balance, structural, etc. Line-voltage electrical work shall be provided through a separate RFP. The drilling, earthwork, and installation of the ground loop system will also be priced through a separate RFP. You are instructed to pay special attention to the RFP language regarding the information to be submitted with your proposal and the format of that information. Evaluation of the proposals received will be in accordance with the evaluation criteria contained herein. ALL questions concerning this solicitation MUST be submitted through the Bonfire system. Only answers issued through the Bonfire system or issued via an authorized and properly issued addendum shall be the official position of the SLCSD. Any modification to this procurement effort shall be made by addendum issued by the SLCSD Purchasing Department. Only authorized and properly issued addenda shall constitute the official position of the SLCSD and shall be binding. Anyone submitting a response to this solicitation, with basis in or other communication or information received from sources other than through official addendum, assumes full risk including the possibility of a determination of non-responsiveness and may be rejected at the sole discretion of the SLCSD. Responses submitted in Bonfire are completely secure. NO ONE can see them until after the solicitation deadline. Therefore, you do not have to wait until the last minute to submit; and you may change your submission any time until the solicitation closes. If you have not completed the submission by the deadline, Bonfire will reject your submission. Please plan well. Important Events: Search Status Event Name Location Description Dates Mandatory ONGOING Open Date Online Portal Posting date for the Opportunity Dec 5th 2025, 5:00 PM MST N/A UPCOMING Mandatory - Pre-Proposal Conference/Site Walk Whittier Elementary School - 1600 S 300 E, Salt Lake City, UT 84115 A mandatory pre-proposal conference/site walk will be held on December 12, 2025 at 1:00 PM. The pre-proposal conference/site walk will be held at Whittier Elementary located at 1600 S 300 E, Salt Lake City, UT 84115. We will meet near the front entrance of the school. All vendors must be present for the duration of the pre-proposal conference. Failure to attend the entire pre-proposal conference will result in disqualification. Dec 12th 2025, 1:00 PM MST Yes UPCOMING Optional - Supplementary Pre-Proposal Conference/Site Walk Whittier Elementary School - 1600 S 300 E, Salt Lake City, UT 84115 An optional supplementary pre-proposal conference/site walk will be held on December 22, 2025 at 9:00 AM. The pre-proposal conference/site walk will be held at Whittier Elementary located at 1600 S 300 E, Salt Lake City, UT 84115. We will meet near the front entrance of the school. . Dec 22nd 2025, 9:00 AM MST No UPCOMING Questions Due Date Online Portal Deadline to submit Questions Dec 23rd 2025, 12:00 PM MST N/A UPCOMING Close Date Online Portal Deadline for Submissions Jan 7th 2026, 5:00 PM MST N/A Commodity Codes: UNSPSC 72 Building and Facility Construction and Maintenance Services: This segment includes services associated with the construction and maintenance of facilities, buildings, structures, roads and infrastructure.This segment also includes trades such as general contractors, electricians, plumbers, carpenters, painters, and roofing, landscaping, gardening and pest control. UNSPSC 7215 Specialized trade construction and maintenance services: The erection, installation and or repair of specialized components of buildings and systems owned by others UNSPSC 721512 Heating and cooling and air conditioning HVAC construction and maintenance services: The building and maintenance or repair of heating and air-conditioning systems owned by others UNSPSC 26131502 Geothermal power plants UNSPSC 81103305 Geomatics miscellaneous services: Precise leveling for deformation monitoring, geothermal fields and engineering structures, Engineering surveys, GIS applications, Design of control survey network and setting up of control points, Property surveys for land acquisition, lease and demarcation, Mapping of facilities and infrastructures, Toposurveys, Information and knowledge audit etc. Supporting Documentation: Download All Files Search File Type Description Date Created Actions 01. Front Cover.docx Documentation Dec 5th 2025, 2:36 PM MST Download 02. Table of Contents.docx Documentation Dec 5th 2025, 2:36 PM MST Download 03. Request for Proposal - Mechanical.docx Documentation Dec 5th 2025, 4:24 PM MST Download Attach A - SLCSD Standard Terms and Conditions for Goods and Services.docx Documentation Dec 5th 2025, 2:36 PM MST Download Attach B - Prequalification Application.pdf Documentation Dec 5th 2025, 2:36 PM MST Download Attach C - MC Detailed Scope of Work.docx Documentation Dec 5th 2025, 2:36 PM MST Download Attach D - Project Drawings & Specifications.pdf Documentation Dec 5th 2025, 2:36 PM MST Download Attach E - McKinstry Sample Subcontract.pdf Documentation Dec 5th 2025, 2:36 PM MST Download Attach F - Insurance Requirements.pdf Documentation Dec 5th 2025, 2:36 PM MST Download Attach G - Construction Standard Scope Requirements.pdf Documentation Dec 5th 2025, 2:36 PM MST Download Attach H - McKinstry TAB Provider Performance Standards.pdf Documentation Dec 5th 2025, 2:36 PM MST Download Attach I - McKinstry Controls Provider Performance Stand.pdf Documentation Dec 5th 2025, 2:36 PM MST Download Attach J - McKinstry Controls Cx Roles & Responsibilities.pdf Documentation Dec 5th 2025, 2:36 PM MST Download Attach K - McKinstry Concrete Imaging Policy.pdf Documentation Dec 5th 2025, 2:36 PM MST Download Attach L - Scoring Sheet Mech.xlsx Documentation Dec 5th 2025, 4:24 PM MST Download Attach M - Final Pricing Form - Mechanical.docx Documentation Dec 5th 2025, 2:56 PM MST Download SLCSD - Claim of Business Confidentiality Form.pdf Documentation Dec 5th 2025, 2:36 PM MST Download SLCSD - Solicitation General Provisions.docx Documentation Dec 5th 2025, 2:36 PM MST Download Requested Information: Listed below are the documents and information needed to complete your submission: Protected Information Name Type # Files Requirement Protected Information - If a vendor is requesting parts of its proposal be protected you MUST upload your Claim of Business Confidentiality Form here AND your redacted proposal. Your entire proposal cannot be redacted. Failure to follow the instructions will invalidate your Claim of Business Confidentiality and your unredacted documents will be used to fulfill subsequent GRAMA requests. File Type: Any (.*) Multiple OPTIONAL Potential Conflicts of Interest Name Type # Files Requirement Potential Conflicts - Please indicate if vendor has any conflict, or potential conflict of interest, that may arise during the contract? Data Type: Yes/No N/A REQUIRED Exceptions and/or Additions to the Standard Terms and Conditions Name Type # Files Requirement Exceptions to SLCSD Standard T&C's- Exceptions to the SLCSD Terms and Conditions are HIGHLY discouraged. If exceptions are taken, any exceptions must be uploaded as a Word document. Any vendor terms, EULAs, or SLAs must also be uploaded as a Word document. You must provide contact information of your firm's legal personnel for negotiations. Exceptions and/or additions submitted after the due date will not be considered. File Type: Word (.doc, .docx) Multiple OPTIONAL Mandatory Minimum Requirements Name Type # Files Requirement Mandatory Minimums - Vendor must upload their response(s) to RFP Part 1.A - Mandatory Minimum Requirements criteria as an answer to this question. File Type: Any (.*) Multiple REQUIRED Detailed Technical Criteria Name Type # Files Requirement Detailed Technical Criteria - Vendor must upload their response to RFP Part 1.B - Detailed Technical criteria as an answer to this question. File Type: Any (.*) Multiple REQUIRED Price Proposal Name Type # Files Requirement Pricing Form - Vendor must upload their completed Pricing Form as an answer to this question. File Type: Any (.*) Multiple REQUIRED General Provisions Name Type # Files Requirement Vendor certifies that they have read and agree to the SLCSD General Solicitation Provisions document located in the Files Data Type: Yes/No N/A REQUIRED Vendor Information Name Type # Files Requirement Please provide a copy of your current IRS Form W9 File Type: PDF (.pdf) Multiple REQUIRED Please provide your firm's legal company name and also DBA if applicable. Data Type: Text N/A REQUIRED Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative. Data Type: Text N/A REQUIRED Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.) Data Type: Number N/A REQUIRED Please provide your ordering address and the remit to address. Data Type: Text N/A REQUIRED Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A". Data Type: Text N/A REQUIRED Please indicate your firm's type of business (Corporation, Parthership, LLC, etc) Data Type: Text N/A REQUIRED Is Vendor (owners, principals, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)? Data Type: Yes/No N/A REQUIRED Debarment, Suspension, Tax Lien, Responsiveness Name Type # Files Requirement Is vendor presently or has vendor ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? Data Type: Yes/No N/A REQUIRED Does vendor have any information that is not already provided within its proposal that if known to the State would impact the State’s determination on vendor's responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.). Please see UCA 63G-6a-120 & 902. Data Type: Yes/No N/A REQUIRED Does vendor have an outstanding tax lien in the State of Utah? Data Type: Yes/No N/A REQUIRED If your answer to any of the three questions above is "Yes" vendor must upload a document providing a statement explaining the circumstances. If the answer to the above four questions is "No" you do not need to upload a document. File Type: Any (.*) Multiple OPTIONAL Additional Prerequisites Name Type # Files Requirement Vendor certifies, by answering "Yes", that it is their responsibility to upload any and all documents in responding to the solicitation. If the vendor fails to upload a document, uploads an incorrect document, uploads a blank document, or uploads any document incorrectly the State of Utah may not allow the vendor to make changes following the closing of the solicitation. Data Type: Yes/No N/A REQUIRED Vendor certifies, by answering "Yes", they do not have financial ties to individuals or entities on an OFAC sanctions list. Data Type: Yes/No N/A REQUIRED Vendor certifies, by answering "Yes", that they must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. Information may be obtained at www.corporations.utah.gov. Data Type: Yes/No N/A REQUIRED Vendor certifies, by answering "Yes", that a solicitation award is not a contract. If awarded, vendor(s) may not to begin work, purchase materials, or enter into subcontracts relating to this solicitation until they receive a fully executed contract or PO. Data Type: Yes/No N/A REQUIRED Vendor certifies, by answering "Yes", that if awarded they are not currently engaged in either an economic boycott or a boycott of the State of Israel, or both, as those terms are defined in 63G-27-102, and that they will not engage in such boycotts during the term of the contract. Data Type: Yes/No N/A REQUIRED Messages Public Notices (0) Public Notices are visible to anyone who can view the opportunity Public Q&A (0) There is currently nothing to display here. Submission Prepare Prepare Your Submission Prepare as: re re New to Euna Procurement? Here's a quick overview of the submission process. 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SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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