RFQ: City Wide Roofing Repair and Replacement

The City of Apopka is seeking Bids from-qualified firms with experience in Roofing Repairs & Replacement on an as needed basis. These services include the replacement and repair of roofs related to storm damages. The selected firm must be qualified to do business in the State of Florida and perform under the laws of the State of Florida. Federal Emergency Management Agency (FEMA) contract requirements are mandatory.

The intent is to pre-qualify contractors for this work. The initial part of the process is the issuance of the Request for Qualifications (RFQ), which will result in a listing of the qualified contractors who submit a response. Only those qualified Contractors will be invited to submit bids for the Repair and Replacement of roofs throughout the City on an “as needed” basis for an initial contract period of hree (3) years from the date the contract is fully executed, with two (2) additional one (1) year renewal options. In addition to any renewal options contained herein, the City has the right to extend any award resulting from this Bid for a period not to exceed six (6) months so the City can have ample time to release, award, and implement a replacement agreement for the commodities and/or contractual services provided in this Bid. Such extension shall be based upon the same prices, terms, and conditions set forth in this Bid.  Proposals will be score/ranked using the Proposers qualifications; experience; references; and the responsiveness to the requested scope (as described in the Evaluation Methods Section of this document).

Project Details

• Reference ID: 2026-A-243
• Department: Procurement
• Department Head: Purchasing (Manager)

Important Dates

• Questions Due: 2026-06-26T03:59:00.000Z

Meetings & Milestones

Evaluation Criteria

• Qualifications of Firm: (25 pts) —

  • Demonstrates strong knowledge of roofing services.
  • Meets required qualifications outlined in Section III of the RFQ document.
  • Comparable examples of successful roof installs were provided.

  The Qualifications & Experience of the Firm should not exceed five (5) pages, 8½” X 11”

• Experience of Team: (25 pts) —

  • Incorporates strong team structure and displayed ability to handle project assignments.
  • Team members have experience in providing commercial roofing services.

  The Experience of the Team should not exceed five (5) pages, 8½” X 11”

• Responsiveness to Requested Scope: (25 pts) —

  • Shows a deep understanding of the entire scope & services being requested herein.
  • Submitted appropriate documentation and requirements as outlined.
  • Demonstrated overall capability to provide services.

  The Responsiveness to Requested Scope should not exceed five (5) pages, 8½” X 11.

• References: (25 pts) —

  • Lists strong references who verify the successful completion of similar services.

Submission Requirements

• Addendum + Question and Answers (required) —

  I have read all posted addendum, questions and answers for this project.

• Primary Contact Information* (required) —

  Please provide the following information for the primary contact in your firm who will be responsible for this solicitation and all subsequent projects.

  Name:

  Title:

  Phone #:

  Email:

• Qualifications of Firm & Related Experience on Similiar Projects (required) —

  Please upload any documents pertaining to Qualifications of Firm & Related Experience on Similar Projects. 

  The Qualifications & Experience of the Firm should not exceed five (5) pages, 8½” X 11”

• Experience of Project Team (required) —

  Please upload any documents pertaining to Experience of Project Team.

  The Qualifications & Experience of the Project Team should not exceed five (5) pages, 8½” X 11.

• Responsiveness to Requested Scope (required) —

  Please upload any documents pertaining to Responsiveness to Requested Scope. 

  The Responsiveness to Requested Scope should not exceed five (5) pages, 8½” X 11.

• References (required) —

  Please download the below documents, complete, and upload.

• Firm's Certification (required) —

  I have carefully examined the Request for Qualifications. 

  I hereby propose to furnish the goods and services specified in the Bid. I agree that my submittal will remain firm for a period of up to at least one-hundred-twenty (120) days in order to allow the City adequate time to evaluate/review the submittals.

  I certify that all information contained in this submittal is truthful. I further certify that I am duly authorized to provide this submittal on behalf of the firm as its act and deed and that the firm is ready, willing and able to perform if awarded the contract.

  I further certify, under oath, that this submittal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation tendering a submittal for the same service; that no officer, employee, or agent of the City of Apopka or any other respondent is interested in said submittal; and that the undersigned executed this Respondent’s Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.

• Bonding Capacity (required) —

  By submitting a response to this solicitation, the proposer has read, understands and agrees to providing a Payment & Performance bond in the amount of 100% of the total bid price within ten (10) days from the date fo notification of award.

• Sunbiz.org Registered name & Business Tax Receipt (required) —

  Please provide your registered name and business tax receipt number.

• Licenses and Certifications (required) —

  
  Please upload a copy of your organization's License, Certificate of Competency and/or State Registration.

• Business Category (required) —

  Please select one of the following:

• Vendor Registration Packet (required) —

  If awarded a contract, you will need to ensure you have a Vendor ID with the City of Apopka.  If you do not have a Vendor ID, please use the link below to complete a vendor registration packet.  This is a different registration from the OpenGov registration.

  https://apopkafl.form.transform.civicplus.com/41496

• Minority/Women Business Enterprise Certification (required) —

  In an effort to increase the number of qualified Minority/Women Business Enterprise (M/WBE) Contractors, is your firm a Certified M/WBE?

• M/WBE Certification Upload —

  If you responded YES to question 6.4, please upload your M/WBE certification here. 

• E-Verify Certification Statement (required) —

  Please download the below documents, complete, and upload. If you are not registered with E-Verify, please register and upload proof of E-Verify registration Employers (e-verify.gov) . 

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• Public Entity Crimes Statement (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Americans with Disabilities Act (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Drug Free Workplace Certification (required) —

  Please download the below documents, complete, and upload.

• Human Trafficking (required) —

  Please download the below documents, complete, and upload.

• Conflict or Non-Conflict of Interest Statement (required) —

  Select one.

• Litigation Statement (required) —

  Select one and respond to the next question.

  Failure to check the appropriate option may result in disqualification of your proposal. Likewise, failure to provide documentation of a possible conflict of interest, or a summary of past litigation, may result in disqualification of your proposal.

• Litigation History (required) —

  Specify all judgments entered against the firm by any State or Federal courts in the past five (5) years. List all civil and administrative proceedings in the past five (5) years, in which the firm has represented a party adverse to the City of Apopka. List all suits, complaints, or disciplinary actions filed against the firm by any client the Florida Bar and/or other State or Federal agency.

  Applicants should provide information on any history of litigation arbitration, or mediation resulting from contracts executed in the last ten years or currently under execution.

  Please provide a response for each for the last ten years:

  1. Year
  2. Award FOR or AGAINST Applicant or Pending
  3. Name of Client Owner, PUrchaser, Sub-consultant Cause of Litigation, and Matter in Dispute
  4. Diputed Amount (current value, US$)

  If no litigation has taken place on any projects in the last five (5) years, please type "N/A".

• Complaints/Disciplinary Actions (required) —

  Please identify if any complaints or disciplinary actions have been filed against the firm/contractor within the last three (3) years to the Florida Bar/State/Federal or any other applicable regulatory agencies (such as DBPR, SEC, Licensing).

• Listing of Sub-Contractors (required) —

  Please provide the following for each and every subcontractor that will be a part of this project. If no subcontractors are being used, please type "N/A".

   

  Contractor Name

  Number of personnel being assigned to project under contractor's name

  Project Manager Name

  Contractor Representative Name & Title

  Trade or Description

  Name and Address of Subcontractor

  Subcontractor State License Registration Number & Type

• List of Subcontractor-Acknowledgement (required) —

  By submitting a response to this solicitation, the Proposer lists all names of the subcontractors who will perform the phases of the work indicated.

  The Bidder certifies that he/she has investigated each subcontractor listed. The Bidder further attests that he/she has received and has in his/her files evidence that each subcontractor maintains a fully equipped organization capable, technically and financially, of performing the pertinent work, and that each subcontractor has made similar installations in a satisfactory manner.

• Convictions - Public/Private Contract/Subcontract (required) —

  List any convictions of any person, subsidiary, or affiliate of the company, arising out of obtaining, or attempting to obtain a public or private contract or subcontract, or in the performance of such contract or subcontract.

  If does not apply to your organization, please type "N/A".

• Conviction - Lack of Business Integrity (required) —

  List any convictions of any person, subsidiary, or affiliate of this company for offenses such as embezzlement, theft, fraudulent schemes, etc. or any other offenses indicating a lack of business integrity or business honesty which affects the responsibility of the Firm.

  If does not apply to your organization, please type "N/A".

• Convictions/Civil Judgments - State/Federal Anti-trust Statutes (required) —

  List any convictions or civil judgments under state or federal antitrust statutes.

  If does not apply to your organization, please type "N/A".

• Violations (required) —

  List any violations of contract provisions such as knowingly (without good cause) to perform, or unsatisfactory performance, in accordance with the specifications of a contract.

  If does not apply to your organization, please type "N/A".

• Suspensions/Debarments (required) —

  List any prior suspensions or debarments by any governmental agency.

  If does not apply to your organization, please type "N/A".

• Disclosure of Responsibility Notary (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Disclosure of Responsibility Statement —

  For the firm, firm’s officers, and those individuals proposed in the RFQ.

  This disclosure statement shall be executed with regard to the proposers firm, firm’s officers and those individuals proposed in the RFQ. Proposer shall attach additional pages as necessary to document their response(s).

• Ownership Disclosure Affidavit (required) —
  1. If the contract or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder who holds directly or indirectly five percent (5%) or more of the corporation’s stock. If the contract or business transaction is with a trust, the full legal name and address shall be provided for each trustee and each beneficiary. All such names and addresses are (Post Office addresses are not acceptable), as follows:
     Full Legal Name
     Address
     Ownership Percentage
  2. The full legal names and business address of any other individual (other than subcontractors, material men, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable, beneficial or otherwise) in the contract or business transaction with the City are (Post Office addresses are not acceptable).
• Acknowledgement (required) —

  The Respondent acknowledges and understands that the information contained in response to this Qualification Statement shall be relied upon by CITY in awarding the contract and such information is warranted by Respondent to be true. The discovery of any omission or misstatement that materially affects the Respondent's qualifications to perform under the contract shall cause the CITY to reject the Submittal, and if after the award, to cancel and terminate the award and/or contract. 

• Signature Page (required) —

  The undersigned attests to his (her, their) authority to submit this Submittal and to bind the firm(s) herein named to perform as per agreement. Further, by signature, the undersigned attests to the following:

  1. The Proposer is financially solvent and sufficiently experienced and competent to perform all of the work required of the Proposer in the Contract;
  2. The facts stated in the Proposer’s response pursuant to Request for Submittals, instructions to Proposer and Specifications are true and correct in all respects;
  3. The Proposer has read and complied with, and submits their proposal agreeing to all of the requirements, terms and conditions as set forth in the Request for Proposals.
  4. The Proposer warrants all materials supplied by it are delivered to the CITY of Apopka, Florida, free from any security interest, and other lien, and that the Proposer is a lawful owner having the right to supply the same and will defend the conveyance to the CITY of Apopka, Florida, against all persons claiming the whole or any part thereof.
  5. Proposer understands that if a team is short listed and selected to make oral presentations to the selection committee and/or CITY, only the team members evaluated in the written submissions may present at the oral presentations. Any changes to the team at the oral presentations will result in that team’s disqualification.
  6. The undersigned certifies that if the firm is selected by the City the firm will negotiate in good faith to establish an agreement.
  7. Proposer understands that all information listed above may be checked by the City of Apopka and Proposer authorizes all entities or persons listed above to answer all questions. Proposer hereby indemnifies the City of Apopka and the persons and entitles listed above and holds them harmless from any claim arising from such authorization or the exercise thereof, including the dissemination of information pursuant thereto.
• Pre-Bid Meeting (required) —

  What type?

• Types of Services (required) —

  Provide a brief description of the types of services that will be required for this project.

  Use the following format: "Continuing Professional Engineering Services"

• Contract Term (required) —

  How long is the contract being requested?

  Use the following formats: 

  Term Contract: October 1, 20XX - September 30, 20XX

  Term Contract: 30 (days, months, years).

  Continuing Services Contract: 3 year term with two one year renewals.

• Project Qualifications - How Many Projects (required) —

  What is the number of similarly sized projects that a Firm should have completed for reference purposes?

  Use the following format: 3

• Project Qualifications - How Many Years for Projects (required) —

  How many years may be used for the qualifying firm to reference the the projects listed in the above question?

  *For example: if you are requiring that the Firm provides 3 projects, do you want those projects within the last year, 3 years, 5 years, 10 years, etc....

  Use the following format: 10