RFQ for A/E Services for William P. Clements Restrooms and Breakrooms

In accordance with the provisions of Texas Government Code, Chapter 2254, Subchapter A, Professional Services, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting submittal of qualifications to provide prime professional architectural/engineering (A/E) services for Project26-005-4203 / 26-033-2577, to provide prime professional architectural/engineering (A/E) services for the renovations of the restrooms and breakrooms at the William P. Clements State Office Building, floors 1-12 and 14 located at 300 W 15th Street, Austin, Texas 78701 (the Project).

Project Details

• Reference ID: 0009660
• Department: Facilities Design & Construction
• Department Head: Mark Diaz (Director of Project Management)

Important Dates

• Questions Due: 2026-07-15T17:00:00.000Z
• Answers Posted By: 2026-07-18T04:55:00.000Z
• Pre-Proposal Meeting: 2026-07-09T15:00:00.000Z — https://us02web.zoom.us/meeting/register/qta2X7EQSZymjMwLXoow-Q

Meetings & Milestones

Evaluation Criteria

• Verification of all Documentation (100 pts)
• HUB Subcontracting Plan (HSP) (100 pts) —

  i)    Attachment C – HUB Subcontracting Plan
  ii)   Backup documentation as applicable

• Company Information (1 pts) —

  i)    Company description;

  ii)    Ownership information;

  iii)    Physical and Mailing addresses;

  iv)    Other company locations/offices;

  v)    Primary contact;

  vi)    Office and mobile telephone numbers, and email of primary contact; and

  vii)    11-Digit State of Texas Vendor Identification Number.

  viii)    Indicate if your firm or any of its subsidiaries filed or met criteria for bankruptcy within the past five years.  If so, provide explanation.

  ix)    Identify if your firm is currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If so, specify date(s), details, circumstances, and prospects for resolution.

  x)    Identify if your company is currently for sale or involved in any transaction to expand or become acquired by another business entity? If so, explain the impact both in organization and company direction.

  xi)    Indicate if your company has ever failed to complete a project or if a project was ever stopped in the middle of a project within the past five years and if so, what were the dates and circumstances.

  xii)    Indicate if your company has had a contract terminated for default or convenience within the past five years.  If yes, specify, dates, details, and circumstances.

• Relevant Experience & Qualifications (50 pts) —

  i)    Proposed Project Team:

               (1)    Provide an Organizational Chart for your proposed project team.  
                (2)    Provide résumés for each project team member and describe each member’s responsibilities for the Project.  
               (3)    Detail previous experience of team members working together on projects, and the firm’s previous experience working with major subconsultants proposed for this project.  A matrix format is recommended.

  ii)    Location:

               (1)    Identify the location of your company’s office that will directly support the Project.  
               (2)    Explain how responsive service will be provided.

  iii)    Relevant Experience:

              (1)    Complete and submit the Attachment B, A/E Questionnaire Form.  The form can be obtained electronically at the TFC website: https://web.tfc.texas.gov/vendors/doing-business-with-tfc/construction-forms  Document #19, Index of Forms.
             (2)    Identify five (5) most relevant past completed projects similar in size and scope to the project requested in this RFQ.

                        (a)    Projects must have been completed within the last five years.
                        (b)    Particularly highlight your firm’s experience on these projects with the following:

  (i)    Design of restrooms, breakrooms and common spaces.

               1.    Design of restrooms layouts for commercial, institutional, and public facilities.
                2.    Design of schematic designs, development drawings, and construction documents for multi-stall and single-user restrooms.
                3.    Compliance with Americans Disabilities Act (ADA), building codes, plumbing codes, and accessibility standards.
                4.    Space planning, budgeting, and project phasing.
               5.    Coordination to integrate plumbing fixtures, drainage, ventilation, lighting and exhaust systems.

  (ii)    Working with CMRs and CMR delivery.

                       (c)    Other experience, expertise or qualifications that distinguish your firm from others for this type of project.
                       (d)    Identify the team members from the proposed project team and their role on the presented projects.
                       (e)    Provide the location for each project.
                       (f)    Demonstrate experience in meeting completion date schedules by providing the original duration and final duration on these five projects on the A/E Questionnaire form. Provide explanation on any variance experienced.
                       (g)    Demonstrate experience in maintaining budgets by providing the awarded budget and the final completion budget. Provide explanation on any variance experienced.

               (3)    In addition to the five most relevant projects detailed above, provide other pertinent project information, including older or current ongoing projects of comparable scope to the project solicited in this RFQ.

  iv)    Subconsultants: TFC will also consider the relevant experience and qualifications of major subconsultants/subcontractors, those proposed to perform approximately 15% or more of the project, listed on the HUB Subcontracting Plan. An Attachment B - A/E Questionnaire Form may be included in the submittal for each major subconsultants/subcontractors, and any additional company information provided as appropriate.

• Proposed Methodology (40 pts) —

  Provide an outline of your firm’s process to implement the requirements of the RFQ Scope of Work into a finished project. Specifically, how will your firm approach and develop the various design challenges into one achievable, compliant and coherent project.  This shall include, but not be limited to, the following:

  i)    Processes utilized to analyze and understand the scope of work and separate it into specific achievable goals.

  ii)    Preconstruction methodology.

  iii)    Coordination of work with subconsultants and third-party consultants.

  iv)    Coordination of CMR Predesign and Design phase tasks.

  v)    Analysis and verification of CMR cost estimating.

  vi)    Highlight innovative and sustainable approaches that result in a measurable cost benefit to the project.

  vii)    Validating and tracking CMR schedule development.

  viii)  Staff sizing and roles.

  ix)    Other requirements relevant to this project.

• Quality Assurance / Quality Control (10 pts) —

  i)    Provide a description of your firm’s quality assurance program. Provide the name and job title of the person in your organization who oversees your quality assurance program. TFC reserves the right to require a copy of your Quality Control Manual and Quality Assurance Processes, which, if contracted, will become a Contract document.

  ii)    Respondent shall describe its quality requirements and means of measurement. Provide a process flow chart on how quality is maintained and achieved.

  iii)    Respondent shall describe the firm’s policy regarding establishing quality control processes similar to ISO 9000 and other in-place controls for adherence to budget, quality, safety and schedule.

Submission Requirements

• Package 1 – Required Documentation: (required) —

  i)    Attachment A – Execution of Submittal
  ii)    Litigation History

• Package 2 – HUB Documentation (required) —

  i)    Attachment C – HUB Subcontracting Plan
  ii)   Backup documentation as applicable

• Package 3 – Scored Documentation (required) —

  i)    Company Information
  ii)    Attachment B – A/E Questionnaire Form
  iii)   Relevant Experience and Qualifications
  iv)   Proposed Methodology
  v)   Quality Assurance/Quality Control

• Contract or Purchase Order (required)
• Commission Approval (required) —

  Is your project over $1 million or does it require Commission approval?

• Awards (required) —

  Do you want to do a single or multiple award?

• Contract Term (required) —

  Will these be ongoing services with renewals, or one-time services?

• Renewal Options (required) —

  Pick an option below for your renewal terms.

• Bid Bond (required) —

  Do you require a bid bond?

• Pre-Bid/Pre-Proposal Meeting (required) —

  Pick an Option below. 

• Jobsite Walkthrough/Site Visit (required) —

  Do you need a Jobsite Walk-through or Site Visit?

• Secondary Contact Name (required) —

  Enter the Secondary Procurement Contact Name. 

• Secondary Contact Email (required) —

  Enter the Secondary Procurement Contact Email

• Secondary Contact Phone (required) —

  Enter the Secondary Procurement Contact Phone Number. 

• HUB Statement of Probability (required) —

  Are HUB Subcontracting Opportunities probable?

• HUB Category (required) —

  Pick a Category Below

• Contract End (required) —

  Work shall be completed no later than?