RFQ No. 2026-045 - Request for Qualifications for Painting and Coating Services

General Information about this solicitation: The Town of Palm Beach ("TOWN") is seeking Submittal of Qualifications from qualified painting contractors to perform interior and exterior coating services for various Town facilities and properties on an as-needed/as-required basis including but not limited to, painting, staining, wood refinishing, metal coatings, flooring, coatings (paint & epoxy), masonry/concrete coatings, fiberglass, electrostatic painting/coatings, etc. Pressure cleaning of surfaces prior to applying coatings may be required and shall be included in this solicitation. The Contractor shall provide all necessary materials, tools, labor, management, supervision, trucks, gas, oil, safety equipment and any other materials and equipment necessary to complete the work, as specified.The intent of this "Request for Qualifications" is for the Town to potentially select multiple Applicant Firm(s) capable of providing Painting services specified herein. When the need arises, the Town will send a specific scope to pre-qualified firms and request quotes. Based on that scope, firms will submit their bids. The lowest price and/or most advantageous proposed bid will get an award for the project.NON-MANDATORY PRE-PROPOSAL CONFERENCE A Pre-Proposal Conference will be held virtually via the Microsoft Teams meeting platform. Date/Time are specified in the "Events" section. To join the meeting please see the instructions included under "Files" or copy/paste the URL in the "Events" section into your browser. Attendance is strongly encouraged as this will be the only forum to seek clarification directly from the Contract Coordinator, the Town's Consultant and Town staff.AWARD: Awards shall be made to the Proposers which offer the highest qualifications to the Town. The Town reserves the right to reject any and all proposals, to waive non-material irregularities or technicalities and to re-advertise for all or any part of this solicitation as deemed in its best interest. The Town shall be the sole judge of its best interest.TERM: The duration of the contract based on this request for proposals shall be for a period of one (1) year with four (4) optional one-year periods, based on satisfactory performance, budget authorization and mutual agreement, for a maximum contract duration of five (5) years.RESPONSIBLE VENDOR DETERMINATION: Respondent is hereby notified that Section 287.05701, Florida Statutes, requires that the Town of Palm Beach may not request documentation of or consider a vendor’s social, political, or ideological interest when determining if the vendor is a responsible vendor.QUESTIONS: Any questions related to this solicitation should be submitted through this software platform using the Messages/Vendor Discussion feature.CONTACT: For help with creating an account or submitting a bid, please contact Euna Procurement Help Desk: Phone: 1 (800) 354-8010 Email: support.bonfire@eunasolutions.comFor all other questions, please contact the designated Procurement representative: Martha Habib, Procurement and Contract Agent Phone: (561) 227-7006 Email: mhabib@townofpalmbeach.comDue to the Cone of Silence, all communications regarding this solicitation shall be handled solely by Town Procurement Representatives.

Commodity Codes

• Commodity Codes: NIGP 635 Painting Equipment And Accessories NIGP 63047 Paint, Aluminum, Not Roof Coating NIGP 91054 Painting, Maintenance and Repair Services, Including Caulking NIGP 93458 Painting Equipment Maintenance and Repair NIGP 74586 SEAL COATING

Events & Timeline

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Public Notices

Requested Information: Listed below are the documents and information needed to complete your submission: Details of Solicitation Name Type # Files Requirement Name Type # Files Requirement Scope of Services: Please acknowledge that you have read, understand, and capable of performing the specified Scope of Services Data Type: Yes/No N/A Required Terms and Conditions: Please confirm that you agree to the Town General Terms and Conditions, Special Terms and Conditions- Construction and Florida Statute for Public Records Data Type: Yes/No N/A Required Insurance Requirements: Please acknowledge that you have read and understand the Town's insurance requirements. Data Type: Yes/No N/A Required Addenda Name Type # Files Requirement Name Type # Files Requirement Please acknowledge that you have read and understand any addenda published under this solicitation. Data Type: Yes/No N/A Required REQUIRED FORMS Name Type # Files Requirement Name Type # Files Requirement W9 File Type: PDF (.pdf) Multiple Required Contact Information File Type: PDF (.pdf) Multiple Required State Registration (SunBiz.com) File Type: PDF (.pdf) Multiple Required Business Tax Receipt File Type: PDF (.pdf) Multiple Required Drug-Free Form File Type: PDF (.pdf) Multiple Required Protest Procedures File Type: PDF (.pdf) Multiple Required Bidders Qualifications File Type: PDF (.pdf) Multiple Required E-Verify File Type: PDF (.pdf) Multiple Required Scrutinized Vendors Form File Type: PDF (.pdf) Multiple Required Affidavit of Compliance with Foreign Entity and Human Trafficking (This form must be notarized) File Type: PDF (.pdf) Multiple Required Subcontractors File Type: PDF (.pdf) Multiple Required EVALUATION CRITERIA Name Type # Files Requirement Name Type # Files Requirement EXPERIENCE OF FIRM (35 POINTS) File Type: PDF (.pdf) Multiple Required ABILITY OF PERSONNEL (25 POINTS) File Type: PDF (.pdf) Multiple Required EXAMPLES OF COMPLETED PROJECTS IN LAST 5 YEARS (30 POINTS) File Type: PDF (.pdf) Multiple Required WORKLOAD, SCHEDULING AND OTHER INFORMATION (10 POINTS) File Type: PDF (.pdf) Multiple Required

Attachments

• Scrutinized_Companies_Form.pdf
• FS_119.0701_and_FS_119.071_for_Public_Records__2024_version.pdf
• Bidder_s_Qualification_Form_-_Rev001.pdf
• E-Verify.pdf
• Subcontractors_Form.pdf
• Affidavit_of_Compliance_with_Foreign_Entity_and_Human_Trafficking.pdf
• Town_of_Palm_Beach_Insurance_Requirements_-_Risk_Type_1_-_Standard_Contracts_and_Minor_Construction.pdf
• TOPB_Drug_Free_Workplace_Form.pdf
• Scope_of_Work_-_RFQ_No_2026-045_-_Final.pdf
• EVALUATION_CRITERIA.pdf
• Evaluation_Factors__Revised_.pdf
• SELECTION_PROCESS_AND_CRITERIA.pdf
• Protest_Procedure_Form.pdf
• RFQ_-_Contractor_-Instructions_to_Suppliers_and_General_Conditions.pdf
• Contact_Information.pdf