RFQ No. ACH-900626 Housing and Homelessness Services Vendor Pool, Round 1

It is the intent of these specifications, terms, and conditions to identify a pool of qualified vendors interested in providing housing and homelessness services to Alameda County through the Alameda County Health’s (AC Health) Housing and Homelessness Services Vendor Pool.

Vendors that meet the Bidder Qualifications for one or more of the following service categories will be eligible to provide services to the County through a Standard Services Agreement:

AC Health intends to increase the availability of services for persons currently, formerly, or at risk of experiencing homelessness, and/or unstably housed by funding the following service types in each of the four aforementioned service categories:

Information about recurring response due dates: Initial response due date by April 14, 2026 at 2:00 p.m. Pacific Time, followed by continuous filing every other month until October 13, 2026, followed by continuous filing quarterly thereafter. Refer to Calendar of Events for details.

Project Details

• Department: Alameda County Health
• Department Head: Maria Smith (Place Holder)

Important Dates

• Questions Due: 2026-03-25T00:00:00.000Z

Addenda

• Addendum #1 (released 2026-04-03T17:28:45.932Z)
• Official Notice #1: Q&A Issued (released 2026-04-03T17:38:22.010Z)

Evaluation Criteria

• Completeness of Response (1 pts) —

  Responses to this solicitation must be complete.  Responses must address all the requirements identified within this solicitation and all related documents, including any Addenda. Failure to meet the Bidder Minimum Qualifications may also be considered an incomplete response and may result in the disqualification of the Bidder.

• Debarment and Suspension (1 pts) —

  Bidders, its principal, and named subcontractors are not identified on the list of Federally debarred, suspended, or other excluded parties located at www.sam.gov/SAM.

• Mandatory Site Visit/Bidders Conference(s) (1 pts) —

  Site Visit of Location/Bidders Conference is MANDATORY for potential Bidders. Proposals received from Bidders who do not attend the Mandatory Site Visit/Bidders Conference(s) will be disqualified.

• Cost (75 pts) —

  The points for Cost will be computed by dividing the amount of the lowest responsive and responsible bid received by each Bidder’s total proposed cost.

  Cost evaluation points may be adjusted by considering:

  1. Reasonableness (i.e., how well does the proposed pricing accurately reflect the Bidder’s effort to meet requirements and objectives?).
  2. Realism (i.e., is the proposed cost appropriate to the nature of the products and/or services to be provided?).
• Budget Justification, Fiscal Practice, and Budget Form (25 pts) —

  Proposals will be evaluated against the solicitation specifications, bid response, and the questions below:

  1. How well does Bidder’s cost capture all activities and staff needed to meet the services requested?
  2. How well does the Bidder allocate staff and resources?
  3. How well does the Budget Justification detail how Bidder arrived at particular calculations?
  4. Is the proposed cost appropriate to the nature of the services to be provided?
  5. How clear, realistic, and reasonable are costs in relation to the services provided and the number of clients to be served?
  6. How well does the Bidder outline, and how diverse are, the revenue sources for its organization and the proposed program?
  7. How well does the Bidder describe its fiscal oversight and management practices?
  8. How well do staff salaries reflect local costs of living?
• Technical Criteria (50 pts) —

  In each area described below, an evaluation will be made of the probability of success and risks associated with the proposal response:

  1. Design - A comparison will be made of the proposed <insert description here>.  The proposal will be rated higher for features of the proposed design that offer enhanced utility, ease of use, or ease of integration with existing <insert description here> equipment and systems.
  2. Software Design and Development - The evaluation will compare the proposed software capabilities with the requirements of this solicitation and in terms of the software’s compatibility with existing <insert description here> management and data processing systems
  3. Life-Cycle Support - An assessment will be made of the scope and extent of resources required to operate and maintain the proposed <insert description here>.
  4. Ancillary Services - A comparison will be made between the proposed services and the requirements of this solicitation.  Scoring will take into account convenience, responsiveness, and technical expertise.
• Description of Proposed Services (125 pts) —

  Proposals will be evaluated considering the solicitation specifications, bid response, and the questions below:

  1. How well has Bidder demonstrated a thorough understanding of the purpose and scope of the project?
  2. How well does the description of proposed services depict a logical approach to fulfilling the requirements of the solicitation?
  3. How well does the description of proposed services achieve all the requirements in the solicitation, including the deliverables and reports the County expects it to provide?
  4. How thorough, thoughtful, and relevant is Bidder’s plan to collect data to monitor the progress of the proposed services?
  5. How well has Bidder identified pertinent issues and potential problems related to the project?
  6. How well has Bidder addressed culturally appropriate services; including accommodations for language and/or cultural differences?
• Description of Relevant Experience (100 pts) —

  Proposals will be evaluated, including considering the solicitation specifications, bid response, and the questions below:

  1. How much experience does the Bidder have with similar projects?
  2. How much experience does the individuals assigned to the project have experience on similar projects?
  3. How extensive is the applicable education and experience of the personnel designated to work on the project?
• Implementation Plan and Schedule (25 pts) —

  Evaluation will include the likelihood that Bidder’s implementation plan and schedule will meet the County’s schedule and is reasonable. Identification and planning for mitigation of risks that Bidder believes may adversely affect any portion of the County’s schedule may be considered.

  1. How effectively did the Bidder’s plan and schedule detail the information provided in the solicitation?
  2. How well has the Bidder demonstrated that it understands the County’s schedule and can meet it?
• Understanding of the Project (25 pts) —

  Proposals will be evaluated considering the solicitation specifications, bid response, and the questions below:

  1. How well has the Bidder demonstrated a thorough understanding of the purpose and scope of the project?
  2. How well has the Bidder identified pertinent issues and potential problems related to the project?
  3. How well has the Bidder demonstrated that it understands the deliverables the County expects it to provide?
  4. How well has the Bidder demonstrated that it understands the County’s schedule and can meet it?
• Methodology (25 pts) —

  Proposals will be evaluated considering the solicitation specifications, bid response, and the questions below:

  1. How well does the methodology depict a logical approach to fulfilling the requirements of the solicitation?
  2. How well does the methodology match and contribute to achieving the objectives set out in the solicitation?
  3. How well does the methodology interface with the County’s schedule?
• Reference (25 pts)
• Site Evaluation (25 pts)
• Small Local Emerging Business Preference (ADMIN SCORING) (25 pts) —

  Points equaling 5% of the Bidder’s total score for the above Evaluation Criteria will be added.  This will be the Bidder’s final score for purposes of award evaluation.

• Local Preference (ADMIN SCORING) (25 pts) —

  Points equaling 5% of the Bidder’s total score for the above Evaluation Criteria will be added.  This will be the Bidder’s final score for purposes of award evaluation.

Submission Requirements

• Submit Bid Response (required) —

  Please confirm that your bid response has been uploaded here.

• Submit Response (required) —

  Please confirm that your response has been uploaded here.

• Service Category(ies) Bidder is Qualifying for (required)
• Service Type Bidder is Proposing to Provide (required)
• Willingness to Participate in County Assessment (required) —

  Bidder is willing to complete County assessment for billing and financial leveraging opportunities and adhere to County recommendations for billing (not all services will be billable and not all vendors will be determined appropriate for billing)

• Willingness to Collect Data and Submit Reports (required) —

  Bidder is willing to collect and report data, adhering to specified database systems, on required performance measures and data metrics at intervals required by the County. (Bidder shall also describe their ability to collect data and report data in their Description of Experience listed in Exhibit A.)

• ONLY Required for Bidders proposing to Provide Direct Services, Program Start-up Services, and/or Innovation Services: Alameda County's Homeless Management Information System (HMIS) Certification or Willingness to Become a Participating Agency in HMIS Prior to Contract Award (required) —

  Select one

• Has your response addressed all the requirements identified within the solicitation and all related documents, including any addenda? Failure to meet the Bidder Minimum Qualifications may also be considered an incomplete response and may result in the disqualification of your bid. (required)
• Your company, its principal, and named subcontractors are not identified on the list of Federally debarred, suspended, or other excluded parties located at www.sam.gov/SAM. (required)
• I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company. (required)
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact (required) —

  Select the information you would like display.