RFQ032647 - Parking Citation Hearing Examiner

1.1 Scope: The City of Columbus, Department of Public Service is receiving proposals until May 15, 2026 at 10:00 A.M. local time, for professional services for the Parking & Right of Way Hearing Examiner RFP. Proposals are being received electronically by the Department of Public Service, Office of Support Services via Bonfire at https://columbus.bonfirehub.com/login.The purpose of this Request for Proposal (“RFP”) is to procure one or more Hearing Examiners to provide the following services: • Serve as an independent hearing examiner to conduct hearings to determine if a person is in violation of the parking ticket or ROW citation; • Perform written, in-person, and virtual hearings; • Review all evidence and testimony submitted by the violator and City and make a determination; • Assure that all testimony provided in a hearing is given under oath; • For parking ticket hearings, enter judgments, including default judgments, into the records of the Division of Mobility and Parking Services; and • For ROW citation hearings, issue a written report to the Director within ten (10) calendar days of the ROW violation hearing containing the findings of the facts, conclusion of law, and recommendation(s) related to the matter.All questions concerning the RFP are to be sent to capitalprojects@columbus.gov. The last day to submit questions will be specified in the RFP; phone calls will not be accepted. Responses will be posted on Bonfire at https://columbus.bonfirehub.com/login as an addendum.Notice to all offerors: a voluntary pre-proposal meeting will be held on April 27, 2026, at 2:30 PM Local Time, virtually via WEBEX at: https://cocmeetings.webex.com/cocmeetings/j.php?MTID=mff89e992c52c48790729cb536dec6ffe Anyone interested in submitting a proposal is strongly encouraged to attend this meeting.Notice of published addenda will be posted on the City’s Vendor Services web site and all addenda will be posted on Bonfire at https://columbus.bonfirehub.com/login.The selected Consultant shall attend an orientation meeting anticipated to be held on/about two weeks after proposals are due. The projected date will be specified in the RFP.1.2 Classification: All proposal documents (Request for Proposal, reference documents, addenda, etc.) will be available for review and download on Bonfire at https://columbus.bonfirehub.com/login after the RFP is advertised. Offerors must meet the mandatory requirements stated in the RFP for a proposal to be considered for contract award.1.3 Bonfire: If you do not have an account with Bonfire and you would like to review project information or submit a proposal, you will need to register for an account. Go to https://columbus.bonfirehub.com/login to sign up.The following are the evaluation criteria that will be used for this RFP: • Location of Lead Offeror (Maximum 10 points) • Proposal Signature Form and Contract Compliance Number (Maximum 5 points) • Competence and Ability to Perform (Maximum 25 points) • Past Performance (Maximum 20 points) • Pricing (Maximum 25 points)1.4 Vendor Registration:Vendors must register on the Vendor Services portal before doing business with the City of Columbus and becoming Minority or Women Business Enterprise (MBE/WBE) certified. To get registered, please visit the following link: https://new.columbus.gov/Business-Development/Bids-Solicitations/Vendor-Resources.After vendor registration, you will receive an email inviting you to complete the required Contract Compliance (EBO) Questionnaire. Vendors must be contract compliant in order to do business with the City of Columbus. To get compliant, please visit the following link: https://new.columbus.gov/Business-Development/Bids-Solicitations/Vendor-Resources.To complete our online certification application, track the status of your application and receive a copy of your certification approval letter, visit: https://columbus.diversitycompliance.com/.For more certification information or questions, contact us at: DiversityCertifications@columbus.gov.For additional inquiries, contact the Office of Diversity and Inclusion at: odi@columbus.gov.A debriefing session is available to all professional services prime consultants who are unsuccessful in responding to this solicitation for request for proposals. A request for a debriefing session must be submitted via email at capitalprojects@columbus.gov within thirty days following the contract award.

Commodity Codes

• Commodity Codes: UNSPSC 81 Engineering and Research and Technology Based Services: This segment includes services associated with professional engineering, information and computer technology, economic analysis, and manufacturing production planning and control as well as cartographic, weather forecasting, and other earth science services.

Events & Timeline

Requested Information

Note: Template files for the items below (BidTables, Questionnaires) are available in the Attachments section of this opportunity.

Attachments

• RFQ032647_BIDDER_S_GUIDE_NO_MWBE_Parking_and_RW_Hearing_Examiner.pdf
• RFQ032647_Bid_Book_Parking_and_RW_Hearing_Examiner_2026.pdf