Rockefeller Greenhouse Campus CM-R Improvements

Introduction

The City of Cleveland ("City" “Client” “Owner”) is seeking qualified Construction Management at Risk Team Partners ("Contractor" “Construction Manager” “C-M” “CM-R” “C-M Team” "Consultant") to provide professional Architecture, Engineering, and Construction services for the Cleveland Rockefeller Greenhouse Campus Construction Project. The RFP consists of three Projects.

Project 1 is a Traditional Design-Build for the Rockefeller Greenhouse Admin Building, Forestry Garage, and Historic Brick Garage.

Project 2 is a Traditional Design-Build for the Rockefeller Main Greenhouse General Improvements.

Project 3 is a Progressive Design Build project for the Rockefeller Main Greenhouse solar glazing, with an allowance to cover the entire project.   

This project will be managed by the Mayor’s Office of Capital Projects (MOCAP), through the Division of Architecture and Site Development (DASD). MOCAP oversees the administration of the City’s Capital Improvement Plan (CIP) for all City-owned facilities, outdoor spaces, and infrastructure, working through its three divisions: the Division of Architecture & Site Development, the Division of Engineering & Construction, and the Division of Real Estate.

The mission statement for MOCAP is:

To provide for the planning, designing, construction, and preservation of the City of Cleveland's facilities and infrastructure through collaborative and comprehensive planning, leadership in management, excellence in sustainable design and technical expertise, and quality construction based on integrity and professionalism.

Background

Description of Need

Possible Separate Bid Packages

Based on any opportunity agreed upon with the Director of the Mayor’s Office of Capital Projects, the Design-Builder shall be responsible to evaluate the advantages and disadvantages of the need for separate bid packages that best serve the economic interests of the City.

City’s and Contractor Consultants

On Project 1, the City has retained Architect and Engineer of Record Consultants through construction, and will remain contractually under the City of Cleveland. The CM-R team will assist the Consultants to meet the CM-R budget. The Consultants shall perform construction administration and advise and consult with the City and perform customary AOR and EOR Construction Administration activities. Additional Professional Services, except those required by the Construction Documents (such as delegated design), are not anticipated by the selected CM-R in this project.

On Project 2, the City has retained Architect and Engineer of Record Consultants through construction, and will remain contractually under the City of Cleveland. The CM-R team will assist the Consultants in completion of the Construction Documents to meet the CM-R budget and attain a permit. The Consultants shall perform construction administration and advise and consult with the City, and perform customary AOR and EOR Construction Administration activities. Additional Professional Services, except those required by the Construction Documents (such as delegated design), are not anticipated by the selected CM-R in this project.

On Project 3, the CM-R team will need to provide full Design and Construction Documents based on the criteria set provided. The CM-R design team will be the AOR or EOR of record. The City’s Project 1 and 2 AOR and EOR will not assist on Project 3, unless the CM-R chooses to contract with that Team.

Existing Documentation Brief

Project 1: 100%, Permitted, Construction Documents for the Rockefeller Greenhouse Admin Building, Brick Garage, and Forestry Garage. This includes a Project Manual.

Project 2: 85% Construction Documents for the Rockefeller Greenhouse. This includes a Project Manual.

Project 3: Criteria documents for the Rockefeller Greenhouse solar glazing project.

Project Details

• Reference ID: AR2547
• Department: Mayor's Office of Capital Projects
• Department Head: James DeRosa (Director)

Important Dates

• Questions Due: 2026-03-27T16:00:00.722Z
• Answers Posted By: 2026-04-03T16:00:45.069Z
• Pre-Proposal Meeting: 2026-03-13T13:00:00.000Z — Room 514 601 Lakeside Ave Cleveland, OH 44114

Meetings & Milestones

Addenda

• Addendum #1 (released 2026-03-06T17:20:21.205Z) —

  On Site Parking Directions,

  In preparation for this meeting next week, Rockefeller Staff asks that we all park inside the Greenhouse/Urban Forestry Employee Parking area. There is a wedding booked at the Greenhouse at noon on Friday and the City would prefer the Rockefeller CM-R Pre-bid Meeting not take up guest parking spots. The City has requested meeting participants park in area circled in red below.

  

  Thanks

• Official Notice #1: Posted Sign in Sheets (released 2026-03-20T14:33:48.098Z) —

  All,

  The attached file contains the sign in sheets for the Prebid Conference & Prebid Site Visit.

• Addendum #2 (released 2026-03-20T16:36:19.520Z) —

  Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

• Quality of Proposal (15 pts) —

  Quality of Proposal includes Organization of the Team, Specific Approach to this Project, Ability to Perform the Scope of Services, Capacity to Perform Work, including consideration for current City project workload, and Special Commendations as defined in the “Proposal Submission Requirements” section of this RFP.

• Credentials of Key Personnel (20 pts) —

  Credentials of Key Personnel including qualifications and experience of the Project Team, particularly the project manager and construction general contractor who will be the lead person on this project, and their prior experience and demonstrated ability to perform the scope of work.

• Demonstrated Ability (20 pts) —

  Demonstrated history of successful relevant projects to meet proposed schedules and budgets.

• Proposed Schedule (10 pts) —

  Proposed Schedule to complete the work.

• Compensation / Fee (10 pts) —

  This item will be reviewed after the evaluations of qualifications have been completed. This sections score is based on the CM-R fee

• OEO Compliance (15 pts) —

  In Accordance with the City’s goal of increasing the level of certified Cleveland Small Business, Minority Business Enterprise, and Female Business Enterprise participation in City contracts, the Consultant shall strive to meet the following subconsultant/ subcontractor participation goals:

  For the Design (professional architecture, engineering, and preconstruction services) portion of the contract:

  • 10% certified CSB
  • Note that firms which are CSB/MBE or CSB/FBE are eligible for CSB participation and are strongly encouraged.

  For the Construction portion of the contract to be finalized after the project is awarded and a GMP has been agreed to:

  • 15% certified MBE
  • 7% certified FBE
  • 8% certified CSB

  Participation percentage is measure as the subcontractors’ contract value as a percentage of the total base bid contract value. Note that suppliers (i.e. subcontractors providing material only, not labor) are evaluated, for OEO participation purposes at 60% of the supplier’s contract value.

  IMPORTANT NOTE: Submissions evaluated as “non-responsive” and/or “not making a good faith effort” will be eliminated from further consideration.

  See “OEO Compliance” for additional information.

   

• Projects 1 & 2 Cost Proposal (10 pts) —

  Points will be awarded based on the Cost Proposal in phases 1 and 2 & the following unit costs.

Submission Requirements

• Design Build Services Proposal (required) —

  Provide a PDF with the filename in the following format: "FIRM NAME PROJECT NAME Services Proposal YYYY.MM.DD"

• Design Build Fee Proposal (required) —

  Provide a PDF with the filename in the following format: "FIRM NAME PROJECT NAME Fee Proposal YYYY.MM.DD"

• City Required Forms
• NOTICE TO BIDDERS AND OEO SCHEDULES (required) —

  Please download the below documents, complete, and upload. COMBINE ALL FOUR SCHEDULES INTO A SINGLE PDF. Provide a PDF with the filename in the following format: "FIRM NAME PROJECT NAME OEO Schedules"

• NON-COMPETITIVE BID CONTRACT STATEMENT FOR CALENDAR YEAR 2026 (required) —

  Please download the below documents, complete, and upload. Provide a PDF with the filename in the following format: "FIRM NAME Non Comp YYYY"

• AFFIDAVIT (required) —

  Please download the below documents, complete, and upload. Provide a PDF with the filename in the following format: "FIRM Affidavit"

• FEDERAL FORM W-9 (required) —

  Provide a PDF with the filename in the following format: "FIRM W9"

• Northern Ireland Fair Employment Practices Disclosure —

  INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all contractors and any subcontractors having more than a fifty percent (50%) interest in the proposed contract prior to any contract being awarded by the City of Cleveland.  Any contractor or subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract.  For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two (2) years.

• CHECK WHICHEVER IS APPLICABLE: (required)
• By confirming, the proposer affirms that they are in compliant Northern Ireland Fair Employment Practices. (required)
• Northern Ireland - Proof of Compliance for Option 2 and/or Option 3 (required)
• Bid RFIs and Addendums
• Confirm you have received, reviewed, accepted, and incorporated all RFP RFIs, questions, and answers. (required) —

  If applicable. State "yes" even if there were no RFIs or questions.

• Confirm you have received, reviewed, accepted, and incorporated all Addendums?. (required) —

  If applicable. State "yes" even if there were no Addendums.

• PLA Acknowledgment
• Public Improvements Project Exhibit —

  Please download the project specific PLA Document below, complete, and upload.

• Public Improvements PLA (required) —

  Provide an Executed and signed Exhibit. 

• Is this a single stage or two-stage RFP? (required)
• Is there a Pre-Proposal Meeting or Site Visit? (required)
• Possible Separate Bid Packages (required)
• Applicable language for OEO (required) —

  The default is OEO language, however, the Airport may have a different requirement. 

Questions & Answers