Roofing Preventative Maintenance and Repairs

As requested by the Facilities Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposals (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified Proposers in accordance with the terms, conditions and specifications stated herein, in the Solicitation and/or attachments. The Proposers, at a minimum, must achieve the requirements of the Specifications, Scope of Services or Scope of Work stated herein. All references to “Proposer” are also referred to as “Consultant,” “Firm,” “Offeror,” “Contractor,” and “Vendor.”
Historically, County departments have spent approximately $2,120,000.00 over the term of the current agreement(s); however, this may not be indicative of future buying patterns.

Background

To provide inspections and assessments, preventative maintenance, and repairs with the goal of extending the life of the County’s roofing systems, ensuring cost-effective repairs, and maintaining compliance with warranty standards.

Project Details

• Reference ID: 26-8650
• Department: Procurement
• Department Head: Sandra Srnka (Procurement Director)

Important Dates

• Questions Due: 2026-08-03T21:00:07.592Z

Evaluation Criteria

• Important Instructions for Electronic Submittals —

  The County of Collier, FL is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

• Summary —

  As requested by the Facilities Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposals (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified Proposers in accordance with the terms, conditions and specifications stated herein, in the Solicitation and/or attachments. The Proposers, at a minimum, must achieve the requirements of the Specifications, Scope of Services or Scope of Work stated herein. All references to “Proposer” are also referred to as “Consultant,” “Firm,” “Offeror,” “Contractor,” and “Vendor.”
  Historically, County departments have spent approximately $2,120,000.00 over the term of the current agreement(s); however, this may not be indicative of future buying patterns.

• Scope of Work or Project Details —

  Please see the Attachments section for specifications and attachments.

• Timeline —

  Release Project Date:	July 10, 2026
  Question Submission Deadline:	August 3, 2026, 5:00pm
  Proposal Submission Deadline:	August 10, 2026, 3:00pm

• Project Contact —

  Stephanie Bowden

  Procurement Strategist II

  3295 Tamiami Trail East, Bldg. C-2

  Naples, FL 34112

  Email: stephanie.bowden@collier.gov

  Phone: (239) 252-8929

• Procurement Contact —

  Stephanie Bowden

  Procurement Strategist II

  3295 Tamiami Trail East, Bldg. C-2

  Naples, FL 34112

  Email: stephanie.bowden@collier.gov

  Phone: (239) 252-8929

Submission Requirements

• Separate Cost Proposal (required) —

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• I certify that I have read, understood, and agree to the terms in this solicitation and that I am authorized to submit this response on behalf of my company. I certify that all the documents submitted by a corporation must be executed in the corporate name by the president, a vice president, or duly authorized representative. The corporate address and state of incorporation must be shown below the signature.* (required)
• I certify that all documents have been executed by an authorized agent on behalf of the company. (required)
• Request for Proposal (RFP) Instructions Form (required) —

  Request for Proposal (RFP)  Instructions have been acknowledged and accepted.

• Collier County Purchase Order Terms and Conditions. (required) —

  Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

• Insurance Requirements (required) —

  Vendor Acknowledges Insurance Requirement and is prepared to produce the required insurance certificate(s) within five (5) days of the County's issuance of a Notice of Recommended Award.

• Proposal Submittal (required) —

  Please submit a proposal per Evaluation Criteria outlined in Solicitation.

• County Required Forms
• Vendor Declaration Statement (Form 1) (required)
• Conflict of Interest Certification (Form 2) (required)
• Immigration Certification (Form 3) (required)
• E-Verify - Memorandum of Understanding (required) —

  Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid. E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

• Reference Questionnaire (if applicable Form 4)
• Grant Provisions (Form 5) (required)
• Certificate of Authority to Conduct Business in State of Florida (sunbiz.org)* (required) —

  http://dos.myflorida.com/sunbiz/ should be attached with your submittal. All the documents submitted by a corporation must be executed in the corporate name by the president, a vice president, or a duly authorized representative. The signatory must appear on Sunbiz, if not, attach a Resolution or Certificate of Authority. 

• W-9 Form (required)
• Signed Addendums (If Applicable)
• Miscellaneous Documents
• Pricing (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items. 
• Evaluation Committee? (required) —

  Will there be an evaluation committee to review the proposals and score them based on weights and multiple criteria?

• Procurement and/or Project Contact —

  Select the information you would like display.