Sacramento County Children's Coalition - Children's Report Card Project Lead

The purpose of this Request for Approval (RFA) is to solicit a qualified entity to develop the Sacramento County Children’s Report Card, a comprehensive data report describing the well-being of children, youth, and families in Sacramento County. The Report Card will centralize objective data on key indicators across result areas such as economic well-being, education, health and wellness, safety, and social-emotional well-being, while incorporating community perspectives to help contextualize trends and local conditions.

The Children’s Report Card is intended to serve as a trusted information resource for policymakers, advocates, and community stakeholders to guide policy development, set goals for improvement, monitor changes in population conditions over time, inform resource and funding decisions, and strengthen shared responsibility for positive outcomes for children and families across Sacramento County’s diverse communities.

This project will be funded with Children's Trust Fund dollars, in an amount of $175,000 for a two-year term, with the option for funds to roll-ever from year one into year two. Final award will be made to a single proposal by the CTF Committee.

Background

The Sacramento County Children's Coalition - Children's Trust Fund

The Children’s Trust Fund (CTF) was created by California State legislation (Assembly Bill 2994), enacted in 1983, to provide funding for child abuse and neglect prevention and intervention programs operated by private non-profit organizations or public institutions of higher education with recognized expertise related to child well-being. Funding for the CTF is derived primarily from a portion of the fees charged for certified copies of birth certificates in Sacramento County. The CTF may be augmented by grants, gifts, and bequests from private sources, tax appeals, and/or funds appropriated to Sacramento County for the CTF by the California State Legislature.

County Boards of Supervisors may designate a local voluntary commission, board, or council to carry out the purposes of the legislation establishing the CTF. Accordingly, the Sacramento County Board of Supervisors appointed the Children’s Coalition (Coalition), an advisory board composed of community volunteers, as the body responsible for administering the CTF and conducting its competitive bid/selection processes. The CTF Committee has been delegated by the Coalition to carry out this competitive bid/selection process and issuing this RFP. The Sacramento County Department of Child, Family and Adult Services is the fiscal agent for the Children's Coalition; therefore, awards will result in contracts with Sacramento County.

The Coalition is made up of a broad range of individuals who intersect with various children’s systems in Sacramento County, such as education, physical and mental health, child advocacy, childcare, and social services.

In August 2025, the Coalition convened its annual member retreat to identify advocacy priorities for 2025–2026, drawing on information and community insights gathered over the past two years. The Coalition affirmed that meaningful child abuse prevention and early intervention begin with addressing the social determinants that shape the well-being of children, youth, and families—such as mental health, home safety, and educational support.

Contact Information

Project Contact:
Laznique Craft
Human Services Program Planner
Email: craftl@saccounty.gov
Phone: (916) 876-3519

Procurement Contact:
Laznique Craft
Human Services Program Planner
Email: craftl@saccounty.gov
Phone: (916) 876-3519

Department:
Child, Family and Adult Services

Department Head:
Shelby Boston
Director

Project Details

• Reference ID: 2026-RFA-0008
• Department: Child, Family and Adult Services
• Department Head: Shelby Boston (Director)

Important Dates

• Questions Due: 2026-03-18T00:00:00.000Z

Evaluation Criteria

• Minimum Qualifications (10 pts) —

  Respondent meets all of the minimum qualifications as outlined in Section 4.

• Financial Evaluation (10 pts) —

  All required financial documents submitted and demonstrates financial stability.

• Insurance Evaluation (10 pts) —

  Insurance requirements are met by submission of an insurance certificate(s) demonstrating current coverage or submission of a letter from an insurance broker indicating that a policy for the level of coverage required can be issued.

• Track record in meeting service-delivery goals and objectives. (10 pts)
• Desired qualities demonstrated: (10 pts) —
  • Commitment to the well-being of Sacramento County children/families through documented involvement and working relationships with Sacramento County programs and community-based organizations.
  • Leadership in addressing racial, economic, and gender-based equity in Sacramento County, and a commitment to addressing stigma, bias, and discrimination within their own organization.
  • Experience in synthesizing large data sets and analyzing data for decision-makers.
  • Experience in designing and facilitating community meetings that solicit meaningful stakeholder engagement (i.e. responding to quantitative data and sharing relevant qualitative data).
  • Ability to write in a clear, accessible, and easy-to-understand manner in order to educate the general public on opportunities to improve quality of life for Sacramento County children/families. 
• Work Plan (40 pts) —

  The work plan provides the evaluation panel a description of how the goals and strategies outlined in this RFA would be carried out. The
  work plan will serve as the basis for contract language and reporting for funded services.

  Use the Work Plan template provided in Section 16. Attachment A. A comprehensive Work Plan would include the following components:

  • Measurable strategies describing how the goals and objectives would be accomplished (10 points)
  • Activities for each strategy, how each activity will accomplish the identified strategy, and how activities and progress towards completing the objectives will be documented (10 points)
  • Readiness and ability to provide the activities described, including starting and completion dates for each activity (10 points)
  • Populations or groups that will be solicited to participate in the activities, why they were selected, and how solicitation would occur (10 points) 
• Budget and Budget Narrative (30 pts) —
  Use the budget template, which includes a section for budget narrative provided in Section 16 - Attachment B to illustrate a budget proposal that clearly outlines costs for services provided. An efficient budget is expected to address the following: 
  • Fiscal responsibility and reasonableness
  • Sufficient resources to perform tasks 
  • Proposed budget with explanation of all sections; match funding addressed
  • Knowledge, training, experience and ability of project-funded staff, and their specific role(s) in the project; resume(s) of project-funded staff included
• References (10 pts) —

  Three (3) letters of reference from nonprofit, governmental, and/or community organizations that are familiar with the applicant’s previous work and can attest to the applicant’s ability and experience in carrying out services and developing work products.

Submission Requirements

• Contracts Administration Questionnaire
• Business Legal Name and Physical Address (required) —

  Enter the following information:

  1. Legal Name of Business
  2. Physical Street Address, City, State, & Zip Code
  3. Mailing Address (if different from physical address)
• Employer Identification Number: (required)
• Point of Contact Name and Title (required) —

  Enter the name and title of the person to contact regarding this RFP. 

• Point of Contact Email Address (required)
• Name of Person Authorized to Submit Claims (required) —

  Enter the name of the person who is authorized to submit claims on behalf of the organization. This person will receive an invitation to complete the vendor registration process on the County's PaymentWorks portal.

  To clarify, if you are set-up with other agencies using PaymentWorks, that information is not available to the County, so you must complete this process for the County.

• Agency's fiscal year: (required)
• Enter agency's fiscal year if "Other" is marked in previous question.
• Type of Business (required)
• Is this a non-profit organization? (required)
• In which U.S. State is your business located in? (required)
• Certification of Independent Contractor Status (required) —

  "I hereby certify that the organization employs five or more full-time employees. "Full-time," as defined by the Internal Revenue Service, means persons employed for 20 or more hours per week, and excludes temporary employees whose term of employment will be less than one (1) month. This certification satisfies the Internal Revenue Service criteria for treatment of the above-named organization as an independent contractor, not an employee for tax withholding purposes."

• Would you prefer to have taxes withheld? (required)
• Do you or your organization own or lease vehicles to be used while performing services under this contract? (required)
• DocuSign Opt-In or Opt-Out (required) —

  Completing this section allows Contractors the option to utilize the DocuSign application to execute contract documents.

  The Department of Child, Family and Adult Services utilizes DocuSign, an electronic signature application.  DocuSign provides a quick, convenient and secure tool to send, review and execute contract documents from almost anywhere, on practically any electronic device with no log on required.

  Government Code Section 16.5 – Digital Signatures states:

  1. In any written communication with a public entity, as defined in Section 811.2, in which a signature is required or used, any party to the communication may affix a signature by use of a digital signature that complies with the requirements of this section.
  2. The use of acceptance of a digital signature shall be at the option of the parties.
  3. “Digital Signature” means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature.
• Name and email address of authorized signer for DocuSign (required) —

  If opt-in to sign agreement electronically, enter name and email address for the individual who has Authority to sign the Agreement.  This field is REQUIRED in order to complete electronic signatures.

  If opt-out to sign agreement electronically, enter N/A.

• Name and email address of individual(s) if other than the signer noted above are designated to receive an electronic copy of the fully executed Agreement. (required) —

  Note: the authorized signer will automatically receive an electronic copy of the executed Agreement via DocuSign once signed by all parties.

  If opt-out to sign agreement electronically or no other individual(s) are designated to receive an electronic copy, enter N/A.

• Contractor Certification of Compliance, Part 1 (required) —

  WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

  Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

  CONTRACTOR hereby certifies that either:

• Contractor Certification of Compliance, Part 2 (required) —

  New CONTRACTOR shall certify that each of the following statements is true:

  1. CONTRACTOR has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and
  2. CONTRACTOR has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

  NOTE: Failure to comply with state and federal reporting requirements regarding a contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov.

• Confidential Company Information (if applicable) —

  The County will treat all information submitted in a proposal as available for public inspection once the County has selected a contractor. If you believe that you have a legally justifiable basis under the California Public Records Act (Government Section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your response package. Click "File Upload" below to upload your confidential documents.

• Insurance Dcouments (required) —

  Please upload Certificate of Insurance or insurance letter from broker as outlined in Section 6.2 Insurance Screening.

• Certification Regarding Debarment and Suspension (required) —

  CONTRACTOR agrees to comply with 5 U.S.C. 1501-1508, 31 U.S.C. §1352 and 45 CFR Part 76.100 (Code of Federal Regulations), which provides that federal funds may not be used for any contracted services, if CONTRACTOR is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency.

  I (We) certify to the best of my (our) knowledge and belief, that CONTRACTOR named below and its principals:

  1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
  2. Have not within a three (3)-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
  3. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2) of this certification; and
  4. Have not within a three (3)-year period preceding this application/proposal/agreement had one or more public transactions (Federal, State, or local) terminated for cause or default.
  5. Shall notify COUNTY OF SACRAMENTO, CONTRACT & PURCHASING SERVICES DIVISION within ten (10) days of receipt of notification that CONTRACTOR is subject to any proposed or pending debarment, suspension, indictments or termination of a public transaction.
  6. Shall obtain a certification regarding debarment and suspension from all its subcontractors that will be funded through this Agreement.
  7. Hereby agree to terminate immediately, any subcontractor’s services that will be/are funded through this Agreement, upon discovery that the subcontractor is ineligible or voluntarily excluded from covered transactions by any federal department or agency.
• SAM.gov (required) —

  Please enter your legal entity name for SAM.gov verification.

• Financial Documents (required) —

  Please upload financial documents here as outlined in Section 6.1 Financial Screening. 

• The respondent has read the sample terms and conditions and will accept the contract terms and conditions. (required)
• Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. The undersigned also acknowledges that any person, firm, corporation or entity intentionally submitting false information to the County in an attempt to qualify for local preference shall be prohibited from bidding on Sacramento County products and services for a period of one (1) year. (required)
• Application Questionnaire —

  Respond to all requests for information and completion of forms contained in this section. A qualifying response must address all items. Any materials not specifically requested in this solicitation, including brochures, marketing content, product literature, supplemental documents, or hyperlinks to external websites, videos, or other online resources, will not be considered a complete response, will not be accepted as such, nor will they be reviewed or considered during the evaluation process. Responses considered incomplete may be rejected. 

• Number of years applicant has been in business under present business name, as well as prior or related business names: (required)
• Provide a brief description and number of years of experience applicant has had in providing equivalent or related services: (required)
• Does the respondent meet all minimum requirements as specified in this solicitation? (required)
• Describe in detail how your agency meets the Minimum Qualifications as outlined in this solicitation. (required)
• Describe how you have: (required) —
  1. Addressed racial, economic, and gender-based equity through your work in the community.  
  2. Addressed stigma, bias, and discrimination within your own organization(s).
• Experience in synthesizing large data sets and analyzing data for decision-makers. (required)
• List grants and contracts completed in the last five years, below (Grant or Contract; Year; Granting / Contracting Agency; Type of Service; Location; Amount): (required)
• List grants, contracts or other commitments (i.e.: consulting arrangements), currently in force (Grant or Contract; Year; Granting / Contracting Agency; Type of Service; Location; Amount): (required)
• List most recent last three contracts between the organization and the County of Sacramento and subcontractors associated with each prior contract. Indicate if the County of Sacramento has terminated any prior contracts for cause and provide a detailed explanation for each termination. (required)
• Provide details of any failure or refusal to complete a grant/contract: (required)
• Briefly describe any litigation involving the agency, or principal officers thereof, in connection with any contract: (required)
• Is all major equipment necessary to complete this project currently on hand? (required)
• If no, list all major equipment that needs to be purchased: (required)
• Submit Work Plan Here (required)
• Submit Budget & Budget Narrative Here (required)
• References (required) —

  Include three (3) Company references that include the following information here:

  Reference 1

  • Agency/Company Name
  • Project Name
  • Project Size (Cost/Unit & Total Cost)
  • Project Type
  • Year Completed
  • Name of Project Manager
  • Email Address & Phone Number
  • Brief Physical Description of Project
• References Letters of Support —

  Upload letters of support here (if applicable). 

• Show scoring/weights for the evaluation criteria in RFP? (required)
• Will this procurement require onsite services or goods to be delivered by the supplier? (required)
• Are services involved in this project? (required)
• Include HIPPAA form? (required)
• Include Good Neighbor Policy? (required) —

  Applies to contract when vendor provides a direct service to County constituents and has a potential impact on neighborhoods

• Is this project going to exceed $1m? (required) —

  If project is in excess of $1M, this will Include the Iran Contracting Act Disclosure Form and exclude the local/micro business preferences.

• Include Web Accessibility Policy? (required) —

  Applies contracts with web content

• Is this project Federally funded? (required)
• Will this project include software (any type)? (required)
• Include Prevailing Wage? (required)
• Do you want to include a question for respondents to confirm that they will accept all County contract terms & Conditions? (required) —

  If "YES" Buyer must attach the associated contract or contract language in the Attachments section.

• Basis for Award (Calendar Days) (required) —

  Proposal responses will be considered valid for a period of [##] calendar days after RFP closing date above (Enter a number value only such as "90" or "120").

• Include Results-Based Accountability language? (required)

Questions & Answers