Sale and Master Planning of County-Owned Property on Berryhill Road

MEMORANDUM

Notice is hereby given that the Santa Rosa County Board of County Commissioners is requesting proposals for the Sale and Master Planning of County-Owned Property on Berryhill Road. 

Specifications may be secured through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl Questions concerning this request should be submitted through the procurement portal by 12:00 pm on Thursday, April 16, 2026. 

Please submit all proposals through the procurement portal at https://procurement.opengov.com/portal/santarosafl by 10:00 am on Thursday, April 30, 2026, at which time will be publicly opened via Teams.

Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to waive irregularities in bids, to reject any or all bids for sound documented reasons, and to award the bid that it determines to be in the best interest of Santa Rosa County.

By order of the Board of County Commissioners of Santa Rosa County, Florida.

Project Details

• Reference ID: 26-016
• Department: Administration
• Department Head: Jared Lowe (Assistant County Administrator)

Important Dates

• Questions Due: 2026-04-16T17:00:00.000Z

Evaluation Criteria

• Conceptual Master Plan & Site Design (30 pts)
• Consistency with TC-1 Zoning & County Vision (20 pts)
• Purchase Price & Financial Benefit (20 pts)
• Developer Qualifications & Experience (15 pts)
• Project Feasibility & Development Schedule (10 pts)
• Community Benefit (5 pts)

Submission Requirements

• Debarment Form (required) —

  Please download the below documents, complete, and upload.

• Please provide proof of registration with the Federal System of Award Management (SAM). (required)
• Proposal Requirements
• Conceptual Master Plan & Site Design (required) —

  • Conceptual Master Plan (graphic)

    • Overall site layout

    • Land use distribution (residential, commercial, civic, open space, etc.)

    • Building placement and massing (conceptual)

  • Site Design Narrative addressing:

    • Pedestrian and bicycle connectivity (internal and external)

    • Vehicular access and circulation

    • Relationship to Berryhill Road

    • Open space types, locations, and functions

    • Design cohesion and placemaking approach

  • Illustrative exhibits (not construction-level):

    • Pedestrian network diagram

    • Open space diagram

    • Access and circulation diagram

• Consistency with TC-1 Zoning & County Vision (required) —

  • • Zoning & Policy Consistency Narrative, including:

      • How the proposal aligns with TC-1 intent and standards

      • Mixed-use approach and walkability strategy

      • Proposed density ranges and intensity (conceptual)

      • Compatibility with surrounding development

    • Matrix or table demonstrating:

      • TC-1 goals/objectives → proposed project response

      • County comprehensive plan or long-range vision alignment

• Purchase Price & Financial Benefit (required) —

  • • Proposed Purchase Price

    • Proof of Financial Capacity, such as:

      • Letter of financial capability

      • Evidence of financing relationships

      • Recent audited financials or similar documentation

    • Economic Benefit Narrative, including:

      • Anticipated tax base impacts

      • Job creation (if applicable)

      • Long-term fiscal benefits to the County

    • Optional (but helpful):

      • Conceptual development program with approximate square footage or unit counts

• Developer Qualifications & Experience (required) —

  • • Developer and Team Qualifications, including:

      • Company overview

      • Key team members and roles

    • Relevant Project Experience:

      • 3–5 comparable mixed-use or master-planned projects

      • Project descriptions, size, location, and outcomes

    • Past Performance:

      • Evidence of completing similar projects

      • References (with contact information)

• Project Feasibility & Development Schedule (required) —

  • • Conceptual Development Schedule, showing:

      • TC-1 rezoning assumptions

      • Phasing (if applicable)

      • Major milestones

    • Feasibility Narrative, addressing:

      • Readiness to proceed

      • Market or regulatory assumptions

      • Key risks (zoning, market, infrastructure, timing)

      • Proposed mitigation strategies

• Community Benefit (required) —

  • Community Benefit Statement, describing:

    • Public spaces or amenities

    • Pedestrian enhancements or connectivity improvements

    • Placemaking features

    • Any unique or value-added elements benefiting residents or visitors

  • Conceptual graphics illustrating public-facing benefits (optional but encouraged)

• Sworn Statement Public Entity Crimes (required) —

  Please download the below documents, complete, and upload.

• Vendor Compliance Certification – Scrutinized Companies (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Form (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion (required) —

  Respondent confirms that it has entered into no agreement to commit a fraudulent, deceitful, unlawful, or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute 838.22.

• Please provide proof of registration with State of Florida Division of Corporations (required)
• Please provide copy of current insurance declaration page. (required)
• Please confirm that you have read and understand the information contained herein. (required)
• Solicitation Type (required) —

  Invitation to Quote: Requires at least three quotes and is based on the lowest qualified bid.

  Invitation to Bid: Lowest/most responsive bid.

  Request for Proposal: Proposers ranked by staff or the Board. Presentations may be required.

  Request for Qualifications: Proposers ranked by staff or the Board. Presentations may be required.

  Invitation to Negotiate: Proposers ranked by staff or the Board. Presentations may be required.

• How will the proposals be evaluated and scored? (required) —

  Option A - Staff Evaluation and Selection: Staff will review all valid submissions and provide a recommendation to the Board.

  Option B - Staff Evaluation and Shortlisting: If there are more then five valid submissions, staff will evaluate the submissions based on the identified criteria and shortlist the firms to five, who will make formal presentations to the Board.

  Option C - Staff Evaluations and Board Presentations: Staff will evaluate the submissions based on identified criteria and provide scoring information to the Board for consideration. Formal presentations will be made to the Board.

  Option D - Board Presentations and Scoring: Regardless of the number of submissions, formal presentations will be made to the Board for all valid submissions.

• Please provide the date the board approved the evaluation method: (required) —

  Example: December 1, 2023

• Is this a construction project? (required)
• Will you need an attachment section? (required)
• Insurance Requirements (required) —

  Please select additional insurance being requried.

• Will references be needed? (required)
• What will the funding source(s) be? (required)
• Will rights to inventions made by nonprofit organizations and samm business firms under government grants, contracts, and cooperative agreements be required? (required)
• Will Domestic preference for procurements be required? (required) —

  § 200.322 

• Will Prohibition on certain telecommunications and video surveillance equipment or services be required? (required) —

  § 200.216 

• Will Work Hour and Safety Standards be required? (required) —

  (40 U.S.C. 3701-3708).

• Will Equal Employment Opportunity be required? (required) —

  (2 CFR Part 200, Appendix II(C); 41 CFR § 61-1.4; 41 CFR 61-4.3; Executive Order 11246).

• Will Davis-Bacon Act be required (required) —

  (2 CFR Part 200; 29 CFR Part 5)

• Will Clean Air Act and Federal Water Pollution Control Act be required? (required) —

  (42 U.S.C. 7401-7671q.) and (33 U.S.C. 1251-1387) 

• Will Byrd Anti-Lobbying Amendment be required? (required) —

  (31 U.S. C. 1352)

• How many calendar days allowed for project completion? (required)