Sand Bag Filling Machine

Zone 7 Water Agency is seeking quotations for Sand Bag Filling Machine, RFQ No. SQ-2026-006. Quotes must be submitted through the e-Procurement portal at https://procurement.opengov.com/portal/zone7water, no later than 2:00 pm on Wednesday, August 12, 2026.

Project Details

• Reference ID: SQ-2026-006
• Department: Flood Control Maintenance
• Department Head: Mike Miller (Maintenance and Construction Supervisor)

Important Dates

• Questions Due: 2026-07-29T21:00:00.000Z

Evaluation Criteria

• Bid Protest Procedure —

  Protests must be in writing and served via email and overnight mail to: Attn: Purchasing Agent, 100 N. Canyons Pkwy, Livermore, CA 94551, within five (5) Working Days of opening the bids (“Bid Protest Deadline”) and must comply with the following requirements.

   

  1.  General

  Only a Bidder who has submitted a responsive Bid is eligible to submit a bid protest against another Bidder. Subcontractors are not eligible to submit bid protests. A Bidder may not rely on the bid protest submitted by another Bidder, but must timely pursue its own protest.

   

  2.  Protest Contents

  The bid protest must contain a complete statement of the basis for the protest and all supporting documentation.  Material submitted after the Bid Protest Deadline will not be considered. The protest must refer to the specific portion or portions of the Contract Documents upon which the protest is based. The protest must include the name, address, email address, and telephone number of the person representing the protesting Bidder if different from the protesting Bidder.

   

  3.  Service of Protest

  A copy of the protest and all supporting documents must be concurrently transmitted by email and overnight mail, by or before the Bid Protest Deadline, to the protested Bidder or Bidders.

   

  4.  Response to Protest

  The protested Bidder may submit a written response to the protest, provided the response is received by the Agency before 5:00 p.m., within two (2) Working Days after the Bid Protest Deadline or after actual receipt of the bid protest, whichever is sooner (the “Response Deadline”). The response must include all supporting documentation. Material submitted after the Response Deadline will not be considered. The response must include the name, address, email address, and telephone number of the person representing the protested Bidder if different from the protested Bidder.

   

  5.  Copy to Protesting Bidder

  A copy of the response and all supporting documents must be concurrently transmitted by email and overnight mail, by or before the Response Deadline, to the protesting Bidder.

   

  6.  No Further Written Submissions will be Considered

  The bid protest and any response from the protested Bidder are the only documents that will be considered by the Agency.  

   

  7.  Mandatory Requirements

  The procedure and time limits set forth in this section are mandatory. A Bidder’s failure to comply with these procedures will constitute a waiver of any right to further pursue a bid protest, including the initiation of legal proceedings.

   

  8. Response from Agency

  A written response will be provided by the Agency.  Unless the protest is thereafter withdrawn in writing, recommendation for award of the contract will be scheduled on the public agenda of the governing board of the Agency.

   

  9.  Right to Award

  The Agency reserves the right to award the Contract to the Bidder it has determined to be the responsible Bidder submitting the lowest responsive Bid, and to issue a Notice To Proceed with the Work notwithstanding any pending or continuing challenge to its determination

Submission Requirements

• Please provide the following contact information for the individual responsible for this quote: —

  Name

  Phone No.

  Email

• Do you take any exceptions or propose deviations to this RFQ? (required) —

  Please download the below documents, complete, and upload.

• Are you able to meet the insurance requirements of the RFQ? (required) —

  Please download the below documents, complete, and upload.

• Are you a sole source vendor for this product? (required) —

  Please upload a sole source letter

• Will this be a One-Time PO or BPO? (required)
• What is the term of the BPO? (required)
• What is the term of the BPO? (Ex: July 1, 2024, through June 30, 2025) (required)
• Will this purchase order exceed $25,000? (required)
• Will this PO include services? (required)

Questions & Answers