Active SLED Opportunity · NEW MEXICO · CITY OF SANTA FE, NM
AI Summary
The City of Santa Fe seeks a consulting firm to conduct a comprehensive Rates and Charges Study for Santa Fe Regional Airport, analyzing aeronautical and non-aeronautical fees to ensure financial sustainability, FAA compliance, and market competitiveness.
An Airport Rates and Fee Study is essential to ensure that the airport's financial structure remains equitable, transparent, legally defensible, and aligned with industry best practices. As operating costs, capital improvement requirements, regulatory obligations, and market conditions continue to evolve, periodic evaluation of airline and non-aeronautical rates and charges is necessary to maintain the airport's long-term financial sustainability while supporting operational excellence and economic competitiveness.
The study will provide a comprehensive analysis of the airport's existing rate-setting methodologies for both aeronautical and non-aeronautical revenue sources. Aeronautical fees—including landing fees, terminal rentals, apron charges, fuel flowage fees, aircraft parking, and other airline-related charges—must accurately recover allowable costs while remaining consistent with applicable grant assurances, lease agreements, and accepted airport financial management principles. The analysis will evaluate cost allocation methodologies, identify opportunities to improve cost recovery, and ensure that rates are reasonable, equitable, and non-discriminatory.
In addition, the study will evaluate non-aeronautical revenue opportunities, including commercial leases, rental car concessions, parking, advertising, ground transportation permits, fixed-base operator (FBO) agreements, hangar rentals, land leases, utilities, and other commercial activities. These revenue streams play an increasingly important role in diversifying airport income, reducing reliance on airline fees, and strengthening the airport's overall financial position. The assessment will compare existing fees with regional and national airport benchmarks to determine whether current charges reflect prevailing market conditions and maximize revenue potential without discouraging commercial activity.
The study will also assess the financial impacts of current and projected capital improvement programs, debt service obligations, operating expenses, passenger activity, aircraft operations, and future development plans. By developing financial forecasts and alternative rate scenarios, the airport will be better positioned to support informed decision-making, negotiate future airline agreements, establish sustainable user fees, and maintain compliance with federal requirements and accepted aviation industry practices.
Ultimately, completion of a comprehensive Rates and Fee Study will provide airport management and governing authorities with a data-driven framework for establishing fair, transparent, and financially sustainable rates and charges. The resulting recommendations will enhance fiscal responsibility, improve revenue stability, support long-term strategic planning, and ensure the airport remains competitive while continuing to provide safe, efficient, and high-quality facilities and services for airlines, tenants, passengers, and the surrounding community.
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The Santa Fe Regional Airport is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
1. Project Overview: The Airport seeks the services of a qualified aviation financial consulting firm to perform a comprehensive Rates and Fee Study to evaluate the Airport's current aeronautical and non-aeronautical rates, fees, rentals, charges, and revenue-generating practices. The study shall provide recommendations that establish equitable, transparent, legally defensible, and financially sustainable rates while ensuring compliance with applicable Federal Aviation Administration (FAA) policies, airport grant assurances, airline use agreements, and recognized airport industry standards.The consultant shall evaluate the Airport's existing rate-setting methodology, identify opportunities to improve cost recovery and revenue generation, develop financial forecasts, and provide implementation strategies for future rate adjustments.
2. Project Objectives
The consultant shall:
3. Scope of Services Task 1 – Project Initiation
The consultant shall:
Deliverables:
Task 2 – Existing Financial Review
Review and evaluate:
The consultant shall determine whether current revenues adequately recover operating and capital costs.
Deliverables:
Task 3 – Review of Existing Agreements
Review all documents affecting Airport rates including:
Airline Agreements
Commercial Agreements
Evaluate:
Deliverables:
Task 4 – Aeronautical Rates and Charges Analysis
Evaluate all aeronautical fees including:
The consultant shall evaluate:
Deliverables:
Task 5 – Non-Aeronautical Revenue Analysis
Evaluate all commercial revenue sources including:
General Aviation Services
The consultant shall evaluate:
Deliverables:
Task 6 – Benchmarking Analysis
Benchmark the Airport against peer airports with similar:
Compare:
Deliverables:
Task 7 – Cost Allocation Analysis
Develop defensible cost allocation methodologies for:
The consultant shall prepare allocation models supporting future annual rate calculations.
Deliverables:
Task 8 – Financial Forecasting
Prepare 10-year financial forecasts incorporating:
Develop multiple financial scenarios.
Deliverables:
Task 9 – Rate Development
Develop recommended:
Deliverables:
Task 10 – FAA Compliance Review
Verify compliance with:
Identify any compliance deficiencies and recommend corrective actions.
Deliverables:
Task 11 – Stakeholder Coordination
Facilitate meetings with:
Deliverables:
Task 12 – Final Report
Prepare a comprehensive report including:
Deliverables:
4. Consultant Qualifications
The consultant shall demonstrate:
5. Estimated Project Schedule
6. Expected Deliverables
The consultant shall provide:
The City reserves the right to make an award in the manner deemed most advantageous to the City and in the public interest. Specifically, the City may:
Award to one or more vendors;
Award based on quotes as submitted;
Award portions of one or more quotes;
Select items or services from multiple quotes to create a combined award;
Clarify or confirm elements of a quote prior to award;
Reject any or all quotes;
Cancel or re-issue all or portions of this request if it is in the City’s best interest to do so;
Make no award under this request for quotes.
Award will be made to the responsible vendor(s) whose quote(s) are determined to be the most advantageous to the City, considering price, responsiveness, and compliance with the any requirements. The lowest-priced quote may not necessarily result in an award.
Vendors shall not commence work until a Purchase Order is issued by the City.
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SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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