DeKalb County, Georgia ("County") invites qualified firms to submit proposals for a Public-Private Partnership (P3) to establish and operate a Scrap Tire Recycling Program. This solicitation is issued pursuant to the Partnership for Public Facilities and Infrastructure Act of 2015 (PPFIA), O.C.G.A. §36-91-110 et seq., and DeKalb County's adopted P3 Purchasing Policy Amendment.
Illegal tire dumping continues to escalate throughout DeKalb County, creating serious environmental, public health, and safety hazards. The current County approach has been fragmented vendor engagement, emergency pickups, and ad hoc disposal efforts, which has
- Technical Approach to the Project (25 pts) —
Operational Concept & Facility Description
- Provide a complete description of the Proposer's facility, including address, total acreage (minimum of 4 acres), and existing infrastructure.
- Describe the Proposer facility’s existing electrical infrastructure and confirm its ability to support the power requirements for the shredder and associated handling equipment. If upgrades are required, the Proposer shall provide a brief implementation plan and estimated timeline for utility readiness.
- Describe the physical layout for tire intake, storage, processing, and by-product staging.
- Describe the condition and current use of the facility and how it will be adapted to accommodate County equipment and tire volumes.
Hours of Operation
- State the proposed days and hours of operation for the recycling facility.
- Describe how the facility will accommodate County-scheduled tire deliveries within operating hours.
- Describe provisions for emergency or unscheduled deliveries.
- Address contingency plans for facility closures, equipment downtime, or weather disruptions.
- Identify and address facility access for ongoing preventative maintenance of the equipment and handling equipment.
Tire Intake & Tracking Process
- Describe the intake process from the point of County delivery through logging, weighing, and storage assignment.
- Identify the tracking software or system to be used for inventory and reporting.
- Describe how intake data will be reported to the County on a weekly basis.
Processing Methods & Technology
- Describe in detail how the Proposer plans to process scrap tires using County-provided equipment.
- Identify the types of outputs to be produced (shredded rubber, crumb rubber, TDF, wire, etc.) and how each will be marketed or disposed.
- Address how the Proposer will optimize throughput to align with the volume of tires supplied by the County.
- Describe the Proposer's plan for managing processing downtime and equipment maintenance coordination with the County.
By-Product Management Plan
- Describe the market outlets or disposal channels for each type of tire-derived by-product.
- Provide documentation of existing buyer agreements or letters of intent, if available.
- Describe the Proposer's plan for handling residual or non-recyclable materials.
- Identify the party responsible for transportation of finished processed materials, including the proposed method of delivery to the end purchaser.
Environmental & Regulatory Compliance Plan
- Describe the Proposer's plan to maintain continuous compliance with all applicable environmental regulations.
Identify the staff member(s) responsible for regulatory compliance and their qualifications.
- Describe the Proposer's fire prevention and tire storage safety protocols consistent with NFPA and Georgia EPD standards.
- Describe the stormwater and spill prevention controls to be implemented at the facility.
Staffing & Management Plan
- Describe the full staffing model for the facility, including number of FTEs, roles, shifts, and supervision structure.
- Describe the hiring plan, including any commitment to local hiring from DeKalb County.
- Describe the training program for all personnel operating County equipment.
- Identify how the Contractor will maintain staffing continuity over the life of the agreement.
Volume Scaling & Growth Plan
- Describe how operations will scale as the County increases tire delivery volumes over time.
- Identify any capital investments the Proposer anticipates supporting growth.
- Describe any threshold volumes at which additional equipment or staffing will be required.
Reporting & Communication
- Describe the Proposer's plan for weekly operational logs, monthly compliance reports, and quarterly financial statements.
- Describe how incidents will be reported to the County within the required 24-hour window.
- Identify the designated County liaison and communication protocols.
- Project Management (20 pts) —
- Describe how the project will be organized and managed;
- Describe progress reporting procedures for the project;
- Include the anticipated use of subcontractors or vendors;
- Describe the resources necessary to accomplish the purpose of the project;
- Describe business case and community benefit (local hiring, LSBE participation, public value);
- Project Schedule
Proposers shall provide a realistic project schedule including the following milestones:
- Milestone ResponsibilityProposed DateContract ExecutionBoth Parties Equipment Purchase by CountyCounty Site Preparation CompleteContractor All Permits ObtainedContractor Equipment Delivery & InstallationCounty / Contractor Staff Hiring & Training CompleteContractor Operational CommencementContractor First Tire Delivery by CountyCounty Initial Performance ReviewBoth Parties Annual Review/ Renewal DecisionBoth PartiesAnnually
IV. Required Feasibility Statement
In accordance with O.C.G.A. §36-91-113(a)(2) and the GA P3 Model Guidelines, each proposer must submit a Feasibility Statement that includes, at minimum, all of the following elements:
A. Property Interests
The method by which the Proposer proposes to secure or has already secured the property interests required to operate the facility where County equipment will be installed and the recycling program will be conducted. Proposers must demonstrate clear site control (ownership, lease, or binding agreement) prior to award.
B. Permits & Regulatory Approvals
A complete list of all permits and approvals required for the project from local, state, and federal agencies, including:
- Georgia EPD Scrap Tire Handling Permit or equivalent.
- Local zoning and land-use approvals.
- Stormwater management permits.
- Fire marshal approvals for tire storage.
- OSHA compliance certifications.
- Any other permits required to legally operate a scrap tire recycling facility. Proposers shall also provide a timeline for obtaining any permits not yet in hand.
- Public Utility Crossings
A statement identifying any public utility facilities (water, sewer, gas, electric, telecommunications) that may be crossed or affected by the project and the Proposer's plan to accommodate such crossings in compliance with applicable law.
C. Contingencies & Assumptions
A list of contingencies that must occur for the project to be successful, and all major assumptions underlying the Proposer's operational plan, including volume projections, processing capacity, and regulatory compliance milestones.
D. Ongoing Maintenance & Operational Costs
WITHOUT INCLUDING COSTS OR FEES OF ANY KIND, information related to ongoing maintenance and operational obligations throughout the agreement term, including staffing, utilities, equipment maintenance, permitting renewals, and by-product disposal.
- Personnel (10 pts) —
- Identify the individuals who will be part of the project team;
- Include any outside personnel, such as subcontractors; and
- Provide detailed resumes of team members and subcontractors who will be directly working on the project. Required personnel resumes must be provided for, at minimum, the following roles:
- Project Manager I Contract Administrator
- Facility Operations Manager
- Environmental Compliance Officer/ Permit Manager
- Equipment Operator(s) (all assigned to County equipment)
- Health & Safety Officer
- Finance/Accounting Contact
Proposers shall also provide an Organizational Chart illustrating the management structure, reporting lines, and integration of subcontractors, if any.
- Organizational Qualifications (15 pts) —
- Full legal name, principal place of business, and business structure (corporation, LLC, partnership, etc.).
- Any parent company, subsidiary, or affiliated entities involved in this proposal.
- Describe Responder’s experience, capabilities and other qualifications for this project;
- How many years has Responder operated under current company name?
- States in which the firm is licensed to operate.
- Has Responder ever been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government?
- Identify any persons known to the Proposer who would be obligated to disqualify themselves from participation in any transaction arising from this project under Georgia conflict-of-interest laws.
- Disclose any pending litigation, regulatory actions, or permit revocations involving the firm within the past five years.
- Confirm the firm's status as a legal entity authorized to do business in the State of Georgia.
- Experience with Scrap Tire Recycling:
Proposers shall demonstrate relevant experience by providing:
- A narrative describing the firm's experience specifically with scrap tire collection, processing, recycling, and by-product management.
- The number of years the firm has been engaged in scrap tire recycling operations.
- A list of at least three (3) comparable projects or contracts, including:
- Client or agency name and contact information.
- Project description and scope.
- Annual tire volume processed.
- Contract term and current status.
- Types of recycling outputs (crumb rubber, TDF, rubber mulch, etc.). Documentation of the firm's current or prior EPA and state-level compliance record.
- Financial Responsibility (5 pts) —
- Responder must provide financial statements for the last three (3) years that evidences the responder’s financial capabilities to perform the scope of work. (Audited statements are preferable but a minimum of balance sheet, income statement and cash flow statement may be accepted.) Provide year of incorporation (if applicable).
- A statement of the firm's bonding capacity and current bonding provider.
- Letters of credit or bank references as applicable.
- References (5 pts) —
- Responder at a minimum, shall provide three (3) references for projects similar in size and scope to the project specified herein in the VENDOR QUESTIONNAIRE Section. May provide additional as needed. The ineffectiveness of contact information and/or the reference’s lack of responsiveness may result in reduction in points for this category.
- Provide three (3) references for each subcontractor proposed as a part of the project team. The references shall be for the same or similar types of services to be performed by the subcontractor (including LSBE-DeKalb and LSBE-MSA firms) on projects similar in size and scope to the project outlined in this RFP.
- Local Small Business Enterprise Participation (10 pts)
- Optional Interview (If Applicable) (10 pts) —
The County reserves the right to conduct optional interviews with all Responders or a short-listed group of Responders. The Evaluation Committee may award a maximum of ten (10) points to each interviewed Responder. If the County determines that it is in its best interest to develop a short list of responders for interview, it shall be based on the following calculation: Highest Responder Score – 10 points = Short-listed Score
Example: 91 – 10 = 81. Any Responder with a score of 81 or greater would be interviewed.
- Financial Plan (10 pts) —
The Financial Plan must be submitted in the VENDOR QUESTIONNAIRE of the County's eProcurement Portal
DO NOT INCLUDE FEES OR COSTS IN ANY AREA OUTSIDE OF THE FINANCIAL PLAN. Including fees in any area outside of the Financial Plan shall result in Responder’s proposal being deemed non-responsive.
Financial Plan
Proposers shall submit a financial plan that includes:
- A preliminary estimate by phase (site preparation, installation, startup, and ongoing operations).
- Identification of all revenue sources available to the Contractor, including by-product sales, tipping fees, and any third-party generator fees.
- A description of user fees, if any, proposed for third-party tire generators.
- A description of the Contractor's plan for financial self-sufficiency beyond County start-up support.
- Disclosure of any local, state, or federal resources the Proposer intends to apply for in connection with this project.
- A proposed revenue-sharing arrangement with the County, if applicable.
- Authorized representative contact info (required) —
Please include the name, title, phone and email of the authorized representative submitting this bid
- Federal Tax ID No. (required)
- Type of Organization (required)
- Was "Other" selected above?
- Type of "Other" Organization —
Please enter the type of organization that applies.
- Are you a DeKalb County Firm? (required)
- Respondent Submittals (without Costs) (required) —
Please upload your COMPLETE response, including any and all required corresponding attachments. You may upload multiple files here.
(DO NOT upload cost information or financial plan here)
- Bid Bond Form (required) —
Please upload bid bond here, as required by this solicitation. Failure to complete and submit with the bid will deem the bidder non-responsive.
- Performance Bond (required) —
Please upload performance bond forms here, as required by this solicitation. Failure to provide completed and signed Forms may result in the proposed proposal being deemed non-responsive.
- Cost Proposal Form (required) —
Please download the below documents, complete, and upload.
- CONTRACTOR REFERENCE AND RELEASE —
List below at least three (3) references, including company name, contact name, address, email address, telephone numbers and contract period who can verify your experience and ability to perform the type(s) of product(s)/ service(s) listed in the solicitation.
- Reference 1: Company Name (required)
- Reference 1: Contact Person Name and Title (required)
- Reference 1: Complete Primary Address (required) —
Include city, state and zip code
- Reference 1: Email Address (required)
- Reference 1: Telephone Number (include area code) (required)
- Reference 1: Project Name, Description and Contract Period (required)
- Reference 2: Company Name (required)
- Reference 2: Contact Person Name and Title (required)
- Reference 2: Complete Primary Address (required) —
Include city, state and zip code
- Reference 2: Email Address (required)
- Reference 2: Telephone Number (include area code) (required)
- Reference 2: Project Name, Description and Contract Period (required)
- Reference 3: Company Name (required)
- Reference 3: Contact Person Name and Title (required)
- Reference 3: Complete Primary Address (required) —
Include city, state and zip code
- Reference 3: Email Address (required)
- Reference 3: Telephone Number (include area code) (required)
- Reference 3: Project Name, Description and Contract Period (required)
- Would you like to include more than 3 references? (required)
- Include any additional reference information here (required) —
Please include the same information as requested above in detail
- REFERENCE CHECK RELEASE CONFIRMATION (required) —
By confirming, you are authorizing the County to contact the references provided above for purposes of this RFP.
- SUBCONTRACTOR REFERENCE AND RELEASE FORM —
List below at least three (3) references, including company name, contact name, address, email address, telephone numbers and contract period who can verify your experience and ability to perform the type(s) of product(s)/service(s) listed in the solicitation.
If not using subcontractors, leave the following questions blank.
- Reference 1
- Reference 2
- Reference 3
- Would you like to include more than 3 references? —
This is not required, however is it recommended.
- Include any additional reference information here (required) —
Please include the same information as requested above in detail
- REFERENCE CHECK RELEASE CONFIRMATION —
By confirming, you are authorizing the County to contact the references provided above for purposes of this RFP.
- COOPERATIVE PROCUREMENT —
The County through the Department of Purchasing & Contracting may permit piggybacks to this contract from other city, county, local authority, agency, or board of education if the vendor will extend the same prices, terms, and conditions to the city. Piggybacking shall only be available where competition was used to secure the contract and only for a period of 12-months following entry, renewal or extension of the contract. This provision shall not apply to any contract where otherwise prohibited or mandated by state law.
- If awarded, agree to extend to other public procurement entities? (required)
- If so, please propose a percentage discount to be offered to DeKalb County if a piggyback is utilized. (required) —
i.e., 0%, 3%, 10%, etc.
- RESPONDER AFFIDAVIT
- RESPONDER AFFIDAVIT (required) —
Please download the below documents, complete and have notarized. Failure to complete, notarize and submit with the proposal will deem the responder non-responsive. An online notarization option will be provided for you when responding.
- SUBCONTRACTOR AFFIDAVIT (required) —
Please download the below documents, complete and have notarized. These forms are applicable if a subcontractor will be utilized to fulfill the requirements of this contract. If these forms are applicable, it must be completed and submitted along with the proposal. Failure to submit these forms, if applicable, will result in the responder being deemed non-responsive. An online notarization option will be provided for you when responding.
- LSBE INFORMATION
- Please Confirm (required) —
By confirming, I agree that I've reviewed the LSBE Information document in the ATTACHMENTS.
- My firm, as the prime bidder/proposer on this unit of work, is a certified: (required)
- If you are a Certified LSBE-DeKalb or MSA, please indicate below the percentage of that your firm will carry out directly. (required)
- If the prime bidder/proposer is a joint venture, please describe below the nature of the joint venture and level of work and percentage of participation to be provided by the LSBE-DeKalb or MSA joint venture firm. (required)
- List the LSBE-DeKalb or MSA subcontractors and/or firms (including suppliers) to be utilized in of this contract, if awarded. No changes can be made in the subcontractors listed below without the prior written approval of the County. Please attach a signed letter of intent from all certified LSBEs describing the work, materials, equipment or services to be performed and/or provided and the agreed upon percentage of work to be performed. A Letter of Intent form is attached hereto as “Exhibit B”.
- Name of LSBE Company (required)
- Address of LSBE Company (required)
- Phone Number of LSBE Company (required)
- LSBE Company Contact Person (required)
- Indicate certification status and attach proof of certification: (required)
- Description of services to be performed (required)
- Percentage of work to be performed (required)
- Would you like to include more than one (1) LSBE Company? (required)
- Include any additional reference information here. (required) —
Please include the same information as requested above in detail, including:
Name, address and phone number of LSBE Company, LSBE contact person, LSBE-DeKalb/MSA, Description of services to be performed, and Percentage of work to be performed.
- SUBCONTRACTOR AFFIDAVIT (required) —
Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.
- Did the Prime Contractor(s) attend a MANDATORY LSBE Meeting in person or via video conference within two-weeks of advertisement of the solicitation? (required)
- Please explain your "no" answer in detail. (required)
- Please provide date attended. (required)
- GOOD FAITH EFFORTS
- Did you attend the MANDATORY LSBE Meeting? (required) —
Prime Contractors shall attend a MANDATORY LSBE Meeting in person or via video conference within two-weeks of advertisement of the solicitation. If you attended, select yes. If not, select no and explain.
- Why were you unable to attend the Mandatory LSBE Meeting? (required)
- Please provide date attended.
- Will you be uploading a contact log? (required) —
If yes, provide a contact log showing the company’s name, contact person, address, email and contact number (phone or fax) used to contact the proposed certified subcontractors, nature of work requested for quote, date of contact, the name and title of the person making the effort, response date and the percentage of work. If no, explain why.
- Please upload your Contact Log (required)
- If no, please explain below (required)
- Did you notify interested LSBEs at least 5 business days prior to submission of the bid or proposal? (required)
- Please upload proof of notification (required)
- If no, please explain below (required)
- Did you make efforts to divide work for LSBE subcontracting? (required) —
Efforts made to divide the work for LSBE subcontracting areas likely to be successful and to identify portions of work available to LSBEs consistent with their availability. Include a list of divisions of work not subcontracted and the corresponding reasons for not including them. The ability or desire of a bidder/proposer to perform the contract work with its own organization does not relieve it of the responsibility to make good faith efforts on all scopes of work subject to subcontracting.
- Please upload evidence of efforts (required)
- If no, please explain below (required)
- Did you make efforts to assist potential LSBE subcontractors to meet bonding, insurance, or other governmental contracting requirements? (required) —
Where feasible, facilitating the leasing of supplies or equipment when
they are of such a specialized nature that the LSBE could not readily
and economically obtain them in the marketplace.
- Please upload evidence of efforts (required)
- If no, please explain below (required)
- Did you communicate with DeKalb First Program Staff? (required) —
Communication via email or phone with DeKalb First Program Staff seeking assistance in identifying available LSBEs.
- If yes, provide DeKalb First Program Staff representative name and title, and date of contact. (required)
- If no, please explain below (required)
- LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR (required) —
Please download the below documents, complete, and upload.
- Did you upload the signed letters of intent from all certified LSBEs above? (required) —
For all contracts, a signed letter of intent from all certified LSBEs describing the work, materials, equipment or services to be performed or provided by the LSBE(s) and the agreed upon LSBE participation percentage shall be due with the bid or proposal documents.
- If no, please explain below (required)
- Did you perform any other actions, to include Mentor/Protégé commitment for solicitations $5M and above? (required)
- If yes, please specify below (required)
- If no, please explain below (required)
- BIDDER/PROPOSER STATEMENT OF COMPLIANCE (required) —
Please download the below documents, complete and have notarized. Failure to complete, notarize and submit with the proposal will deem the responder non-responsive. An online notarization option will be provided for you when responding.
- Financial Plan (required) —
Please upload your COMPLETE response, including any and all required corresponding attachments.
(Do not include this financial plan in any other area of technical proposal, shall result in Responder’s proposal being deemed non-responsive.)
- Please upload any additional information as necessary
- Confirmation of LSBE Ordinance? (required) —
Bidder confirms the LSBE ordinance (The DeKalb First – LSBE Ordinance), as well as review, understating and uploading of all supporting documentation?
- LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR (required) —
Please download the below documents, complete, and upload.
- FIRST SOURCE JOBS ORDINANCE —
The DeKalb County First Source Jobs Ordinance requires contractors or beneficiaries entering into any type of agreement with the County, including purchase orders, regardless of what they may be called, for the procurement or disposal of supplies, services, construction projects, professional or consultant services, which is funded in whole or part with County funds or County administered funds in which the contractor is to receive $50,000 or more in County expenditures or committed expenditures and recipient of urban redevelopment action grants or community development block funds administered in the amount of $50,000 or more make a good faith effort to hire DeKalb County residents for at least 50% of jobs using the First Source Registry (candidate database). The work to be performed under this contract is subject to the provisions of the DeKalb County First Source Jobs Ordinance.
- Please complete and upload: D. First Source Jobs Ordinance Acknowledgement, and E. New Employee Tracking Form (required) —
You may upload multiple files here.
- Confirmation of First Source Jobs Ordinance? (required) —
Bidder confirms they have read the full WorkSource DeKalb information and agrees to comply with the provisions of the DeKalb County First Source Jobs Ordinance.
- PUBLIC WORKS AND CONSTRUCTION FORMS
- PUBLIC WORKS CONSTRUCTION AFFIDAVIT AND OATH OF SUCCESSFUL RESPONDER (required) —
Please download the below documents, complete and have notarized. Failure to complete, notarize and submit with the proposal will deem the responder non-responsive. An online notarization option will be provided for you when responding.
- CERTIFICATE OF CORPORATE RESPONDER (required) —
Please download the below documents, complete, and upload.
- RESPONDER ACKNOWLEDGEMENT (required) —
Responder acknowledges that this Proposal is valid for 120 days from and including the RFP opening date.
Responder acknowledges that their Proposal exceeds the minimum requirements. Any deviation from minimum specifications must be explained, in detail, by the Responder as to how the Proposal does not meet the exact specifications.
I, the authorized representative, acknowledge that I have read the RFP Document in its entirety and agree to conform to its every requirement. I further acknowledge that failure to prepare, submit, or execute this Proposal in the exact manner requested will be just cause to reject my entire Proposal.
- RFP purpose? (required)
- How will you collect pricing? (required) —
Select Electronic Pricing Table for auto-tabulation
- Will this RFP allow for subcontractors? (required)
- Will the DeKalb First LSBE Ordinance apply? (required)
- Will First Source Jobs Ordinance apply? (required) —
Select yes if budgeted amount is over $50,000
- Funding Type? (required)