SLED Opportunity · ARIZONA · GILBERT SCHOOL DISTRICT
AI Summary
Gilbert Public Schools requests proposals for custom screen printed and embroidered apparel, accessories, and promotional materials to support school activities and promote brand awareness.
Gilbert Public Schools is seeking reputable vendors to provide custom apparel and supplies for various school activities, events, and programs. This procurement aims to enhance school spirit, promote brand awareness, and ensure uniformity across various school programs. The purpose of this document is to outline the specifications, service, and delivery requirements to ensure that all received products meet the district's standards and expectations.
The solicitation due date has been extended to Friday, April 10, 2026.
Please use the See What Changed link to view all the changes made by this addendum.
The price or cost of the Proposal. Price or cost is a significant factor but not the most important factor.
The firm has completed all areas of the Pricing Proposal and added comments when necessary.
The Offeror’s ability and readiness to fully perform according to the scope of work and other requirements of the Solicitation, taking into consideration any additional services, specialized services or expertise offered that would meet or exceed the requirements of the Solicitation.
The responsiveness of the Proposal to the requirements of the RFP, including an understanding of the scope of work and how it can be achieved most efficiently and effectively.
The firm has completed all required paperwork as outlined in the Vendor Questionnaire.
The Offeror’s experience in performing comparable projects with appropriate staffing and timely completion of goals.
Explanatory Note; The purpose of this question is to confirm the Bidder’s or Offeror’s acknowledgement and acceptance of the terms and conditions of the Solicitation, subject to any exceptions or modifications to terms or conditions that are expressly requested or that have been requested and approved prior to submission of the Offer. All exceptions or modifications to the Solicitation, regardless of whether Organization Name (also referred to as the District) approved such items prior to submission of the Offer, must be clearly set forth in this question.
The Offeror, acknowledges and accepts all terms and conditions of the Solicitation, except as expressly noted below or in the additional pages attached hereto. As used in this question, “terms and conditions of Solicitation” means all terms, conditions, specifications, certifications and warranties set forth in the documents that comprise the Solicitation, including the Uniform Instructions for Offers, Special Rules for Offers (if any), General Terms and Conditions of Contract, Special Requirements of Solicitation (if any), Specifications/Scope of Work, and Solicitation Addendums (if any).
Does your firm have Deviations or Exceptions to the proposal?
The District will only review the specific areas listed below and will not review the entire proposal for deviations and exceptions indicators. Offerors preprinted or standard terms will NOT be considered as part of any resulting contract. Any deviations and exceptions that are contained in the Offer may negatively affect the evaluation criteria as stated in the solicitation and may result in rejection of the Offer.
If you requested an exception, please clearly explain the requested exception/deviation. Reference the specific language that you are taking exceptions/deviations to. Unacceptable exceptions shall remove your proposal from consideration for award. Gilbert Public Schools shall be the sole judge on the acceptance of exceptions/deviations and their decision shall be final.)
Offeror agrees to be bound by all relevant federal, state and county laws, including A.R.S. 15-213, per Arizona HB 2663 which states:
O. Any person or vendor that has secured or has taken steps to secure a contract, purchase, payment, claim or financial transaction with a school district, nonexempt charter school or school purchasing cooperative that offers, confers or agrees to confer any personal gift or benefit with a value of three hundred dollars or more on a person who supervises or participates in contracts, purchases, payments, claims or other financial transactions or on a person who supervises or participates in planning, recommending, selecting or contracting for materials, services, goods, construction or construction services of a school district, nonexempt charter school or school purchasing cooperative is guilty of a Class 6 Felony. Offering, conferring or agreeing to confer any personal gift or benefit with a value of less than three hundred dollars is a Class 1 Misdemeanor. A gift or benefit does not include an item of nominal value such as a greeting card, t-shirt, mug or pen.
P. Any person or vendor convicted under subsection O of this section may be suspended for up to six (6) months or barred for up to three (3) years by the Director of the Department of Administration from doing business with school districts, charter schools and school purchasing cooperatives.
I/We agree to abide by all relevant federal, state and county laws, including but not limited to the personal gifts policy of A.R.S. 15-213, Arizona HB 2663 as listed above. |
Do your firm have a request for Confidentiality of Proprietary Information?
Explanatory Note; The purpose of this question is to request that the District treat as confidential specific information in the Offer that the Offeror or Bidder believes is a trade secret or other proprietary information. All information that is the subject of the request for confidentiality must be designated on the question below reflecting the page number and paragraph of the Offer in which it appears. An explanatory statement for the request must be clearly set forth in this question. The District Representative shall review the statement and provide the determination in writing whether the information shall be protected. If the District Representative determines that the information shall be protected from disclosure, the District Representative shall inform the Bidder or Offeror in writing of such determination. Requests to protect pricing information or the entire Offer from disclosure will be denied.
1. Description of specific information that is the subject of the request.
2. The reason or reasons why the information should be treated as confidential.
The Contractor must list below the Trade, Company name, license and classification numbers of all qualified subcontractors and/or suppliers they will employ for the various portions of the work indicated. Failure on the part of the Contractor to complete this list properly may constitute sufficient grounds to reject the bid. If no subcontractors will be listed please indicate with a N/A
Example: Trade, Company Name, ROC License #, ROC License Classification
The Contractor must list below the Trade, Company name, license and classification numbers of all qualified subcontractors and/or suppliers they will employ for the various portions of the work indicated. Failure on the part of the Contractor to complete this list properly may constitute sufficient grounds to reject the bid. If no subcontractors will be listed please indicate with a N/A
Example: Trade, Company Name, ROC License #, ROC License Classification
You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:
That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.
You the Vendor do confirm that your persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:
That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.
Please download the below documents, complete, and upload.
Please complete the following downloadable forms and upload them in their respective questions.
Please download the below documents, complete, and upload.
Please upload your complete W-9 here
Please upload your complete COI here
A listing of any items such as letters, phone calls or other types of services generating a cost to the District and not included in the fees shown on the proposal are to be included, plus a formula or explanation of how these additional costs will be determined and billed to the District.
The form of contract for any award made as a result of this proposal will be a district purchase order, referencing this bid, which shall be considered a part of the contract. The amount will be based upon the fees shown in the bid, and will take into consideration previous and anticipated expenses for the forthcoming year. If your firm will require the District to sign an additional or separate contract, a copy of the proposal contract must be included with the proposal.
Please Upload your RFP Response here. Do NOT including pricing in this area. There will be another place to upload your Cost Proposal.
Please upload your complete Cost Proposal here. Please make sure that this information is NOT included in the RFP Response Area.
Please list website address for online shopping for district employees.
Can Rush orders be picked up from shop? If so, please provide address.
Do you offer an online shop or team shop for schools and parents to shop from throughout the year? Orders would be placed directly through vendor and delivered to the students home via third party carrier.
Please provide the contact information for school district orders.
Please upload invoicing procedures.
Include payment information including payments methods accepted i.e. purchase orders, checks, etc.
These questions will be utilized to confirm information you provide
Please enter your company's Legal Name and/or dba Name:
Please enter your company's Legal Name and/or dba Name:
Do you need an Electronic Pricing Table for this solicitation?
Would you like to add an area for the vendor to upload a cost proposal?
Please check all you will require in Special Terms and Conditions
If you click yes this document will be added to attachments
If you click yes, Subcontractors verbiage will be added to Special Requirements and the subcontractors list will be added to attachments.
If you click yes, additional verbiage will be added to special requirements tab
Please choose which insurance requirements you will need for this project
Yes = Acceptable
No = Unacceptable
Q (Vendor registration form ): I cannot open the link to the Vendor registration form. Says link not valid.
A: An alternative document has been uploaded to the Attachments tab. Please download and upload the completed document in the Vendor Questionnaire.
Q (Backpack): Please specify size and backpack material and placement of imprint.
A: Backpack size and materials will vary depending on the order. Please choose from stock and list the details in the comments for that line item.
Q (Misc. Items # 3 Stickers): Please specify details of stickers. How many mil thickness? Are you requesting Vinyl? High Gloss or Matte? How many colors will be on the stickers? Will your Logo be on the sticker?
A: Sticker details will vary depending on the order. Please choose from stock and list the details in the comments for that line item. Additional details may be listed in the RFP response.
Q (Bid submission): I assume the only way to submit bid is to upgrade my Adobe to submit online?
A: Any questions regarding system requirements may be directed to Opengov. Please call 650-336-7167, or, you can submit a ticket @ htps://opengov.my.site.com/support/s/contactsupport
Q (Printing): On the "printed" mkt basket items 1-9 since DTF is far less less price sensitive for both quantity ordered & # of colors in a design than screen printing, is it OK to bid DTF as the printing method on those items? Thanks
A: DTF is acceptable. Please list the details in the comments section for each line.
Q (Line item#12 in apparel Next level T): Is this a specific model number for this shirt? I am not finding a 6.1 ounce t-shirt available
A: If the 6.1oz is not available, please No-Bid that line and add an alternate option in the Alternate Product table. Please specify the product details within the description.
Q (Graphics): Is there a place to view the graphics that will be printed and embroidered?
A: Graphics will depend on the location ordering the items and will likely vary for each order.
Q (Hats): Please clarify the type of hat: a snap back, FlexFit or custom fitted?
A: Hat styles will vary depending on the order. Please choose from stock and list the details in the comments for that line item. Full catalog pricing may also be uploaded in the RFP Cost Proposal in the Vendor Questionnaire.
Q (Line 11):
A: For line item 11, Sweatshirt-crew neck, heavyweight, 50/50 cotton/poly, are these to be blank? Or will they need decoration? Yes, these items will be left blank.
Q (Backpacks):
A: For Misc. Item 4, are there any requirements for the backpacks? Do they need to be a specific size or style? Backpack size and materials will vary depending on the order. Please choose from stock and list the details in the comments for that line item.
Q (printed items): regarding the printed items, is there a reason why the quantity is 1? When the normal order is 24+
A: The quantity is for an easy price comparison. If you would like to quote for 24+, please add a note in the comments on minimum requirements and pricing breakdown.
Q (Screen Print): Items 1-9 are all noted at quantity 1, we only screen print more than 24 pieces minimum. DTF when lower than 24. Should I just price those 1 quantity pieces as DTF or do I have to NO BID them all and list alternatives? No one screens one piece so that seems incorrect to list the quantity at 1? Will there really be any orders for 1 tee?
A: The quantity is for an easy price comparison. If you would like to quote for 24+, please add a note in the comments on minimum requirements and pricing breakdown.
Q (Online Stores #2): Do you allow customers/parents to pickup orders or do all orders need to ship/have tracking?
A: A district employee may pick up the order.
Q (Certificate of Insurance): Does the Certificate of Insurance need to be submitted with the bid or only if awarded the bid? Thank you
A: A Certificate of Insurance may not be required. You may upload a blank document and we will request the certificate if needed.
Q (Vendor Questionair): Do we need to provide insurance if all we shipping apparel?
A: A Certificate of Insurance may not be required. You may upload a blank document and we will request the certificate if needed.
Q (Volume and purchasing #2): What percentage of purchases historically went through district contracts vs individual schools?
A: The district does not have information for purchases made by parent organizations.
Q (Artwork & branding #1): Does the district provide print-ready artwork, or will vendors be expected to recreate logos?
A: The district has some print-ready artwork, but most orders will be designed by the school or department.
Q (Artwork & branding #2): Are there brand guidelines or logo libraries available?
A: A library is not available. Orders will vary by design and product.
Q (Online Stores #1): If vendors provide team shops, can those be direct-to-parent orders?
A: Yes, if a team shop is set up, direct-to-parent orders are allowed. The school may also order designs directly from the vendor.
Q (Enviromental ): What standard is required for ‘eco-friendly’ printing?
A: The district is requesting eco-friendly inks that align with environmentally sustainable practices and standards.
Q (Market Basket Line item 10): Is the decoration method for the canvas fitted cap screen print or embroidered?
A: Either decoration is acceptable. Please notate the method in the comments.
Q (Volume and purchasing #1): What was the approximate annual spend on decorated apparel over the past 3 years?
A: The district has spent approximately $700,00 on apparel per year.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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