Active SLED Opportunity · NEW YORK · CITY OF SYRACUSE
AI Summary
City of Syracuse seeks bids for masonry restoration at Porter Elementary School including brick repointing, replacement, and stone repair. Bids due May 14, 2026. Compliance with MWBE and resident employment goals required.
Masonry restoration including but not limited to brick repointing, brick replacement, stone repair and replacement.
The Director of the Office of Management & Budget, Division of Purchase of the City of Syracuse, New York, herein called the "Owner" invites bids on the forms attached hereto, all blanks of which must be appropriately filled in.
Bids will be received by the Owner on the date and hour specified in the Advertisement and Instruction to Bidders and then publicly opened and read.
Bids, to receive consideration, must be received prior to2:30 pmon the Thursday, May 14, 2026.
Bids may be received up to but not later than Thursday, May 14, 2026 at 2:30 pm via the City eProcurement Portal located at https://procurement.opengov.com/portal/syrgov. The City eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. City of Syracuse strongly recommends completing your response well ahead of the deadline.
Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
The City prefers electronic submission. If you choose to submit hard copy, please submit prior to Thursday, May 14, 2026 at 2:30 pm to:
Office of Management & Budget, Division of Purchase
Room 213 City Hall
Syracuse, New York 13202
Please retain a copy of this complete document for your records. You will be forwarded notice of the awarded items only.
| Release Project Date: | April 14, 2026 |
| Pre-Bid Meeting (Non-Mandatory): | April 28, 2026, 3:00pm Porter Elementary School, 512 Emerson Avenue, Syracuse, NY 13204 |
| Question Submission Deadline: | May 6, 2026, 5:00pm |
| Bid Submission Deadline: | May 14, 2026, 2:30pm |
Each bid must be accompanied by a certified check or bid bond payable to the "Commissioner of Finance" of the City of Syracuse, New York for each Division of work in the amount of 5% of the Contractor's Bid Price.
Satisfactory evidence of competency to complete the proposed work shall consist of statements covering the Bidder’s past experience on similar work, a list of equipment that would be available for the work, and a list of key personnel that would be available.
Satisfactory evidence of financial responsibility to do the proposed work shall consist of a confidential statement or report of the Bidder’s financial resources and liabilities as of the last calendar year or the Contractor’s last fiscal year. Such statements or reports shall be certified by a public accountant. At the time of submitting such financial statements or reports, the Bidder shall further certify whether his financial responsibility is approximately the same as stated or reported by the public accountant. If the Bidder’s financial responsibility has changed, the Bidder shall qualify the public accountant’s statement of report to reflect his (Bidder’s) true financial condition at the time such qualified statement or report is submitted to the Owner.
Each Bidder shall resubmit “evidence of competency” and “evidence of financial responsibility” to the City Engineer within forty-eight (48) hours after the time such evidence is requested.
Each bid must be accompanied by a certified check, or bid bond payable to the order of the Commissioner of Finance of the City of Syracuse, New York, for each Division of work previously indicated. The bid deposits of all Bidders except the three lowest will be returned within three (3) days after the formal opening of the bids, and the remaining certified checks or substitute bid bonds will be returned within forty-eight (48) hours after the contract has been executed, or if no such contract has been executed, within forty-five (45) days after the date of the opening of bids upon demand of the bidder at any time thereafter, so long as the Bidder has not been notified of the acceptance of his bid.
Each Bidder is required to state a price as specified for each and every item enumerated in electronic price proposal.
If submitting physically: Each Bidder is required to state a price as specified for each and every item enumerated in the bid sheet upon which the bid is made. Price(s) must be written with ink, in words, and in figures. Do not round off numerals. Do not remove the bid forms from this book. All Contract Documents, except the separately bound Contract Drawings must be submitted with the Bid.
The contract(s) shall be awarded to the responsible Bidder whose lump sum, together with the alternates (if any) selected by the Owner, totals the lowest number of dollars.
If unit prices are called for, each Bidder is required to state a price as specified for each item enumerated in the proposal upon which the bid is made.
For hardcopy submissions, prices must be written in ink in words and also in figures. Upon entering a unit bid price for any item, the product of the approximate quantity listed multiplied by the price bid shall be entered in the column marked TOTAL AMOUNT in each instance. The total of said products shall be entered in words and figures in the space provided at the bottom of the bid sheet. In the event there is a discrepancy in any bid between the unit price and the extended totals, the unit prices shall govern. In the event there is a discrepancy in any bid between the unit or lump sum prices written in figures and the unit or lump sum prices written in words, the unit or lump sum prices written in words shall govern.
Prior to notification of award of contract (or intent to award), the apparent successful Bidder shall submit the following information to the Engineer in writing:
A. For each of the forgoing lump sum items: Provide a schedule for values for major products, assemblies, or operations indicating separate amounts for (a) purchased materials, (b) labor, and (c) construction equipment, which total the lump sum bid for each item.
B. For each of the foregoing unit price items: Provide a schedule of values for the portion of the unit price allocated to (a) purchased materials, (b) labor, and (c) construction equipment which total to the unit price bid for each item. The breakdowns will be reviewed by the Engineer. Any additional detail or justification for cost distribution shall be provided by the apparent successful Bidder upon request. The breakdowns for lump sum items shall serve as a basis for computing progress payments during construction for installed portions of lump sum items and to assist the Engineer in determining if change order costs are reasonable. The breakdowns of unit price items will not be used in computing progress payments, but will be used to assist the Engineer in determining if change order costs are reasonable.
Each Bidder is required to state in his bid the names and places of residence of any and all persons interested in the bid; that the bid is made without any connection with any persons making another bid for the same contract, and that it is in all respects fair and without collusion or fraud; also, that no member of the Common Council, or other office of the City of Syracuse, or any person in the employ of said City is directly or indirectly interested in the bid, or in the supplies or the work to which it relates, or in any portion of the profits thereof.
Electronic Bids: may be withdrawn prior to the bid deadline by selecting "unsubmit" button at the bottom of the vendor's response.
Hard Copy Bids: any bid can be withdrawn upon notice to Purchase up to three days after the bid opening if based on a legitimate error that would prevent the municipality from enforcing the bid.
No interpretation of the meaning of the plans, specifications, or other Contract Documents will be made to any bidder orally.
Proposers are required to register for an account via the City eProcurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/syrgov.
It is recommended that bidders submit all inquiries regarding this bid via the City eProcurement Portal, located at https://procurement.opengov.com/portal/syrgov. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Proposers may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries. Alternatively, questions may be sent via email to purchase@syr.gov.
The Director of the Office of Management & Budget, Division of Purchase reserves the right to reject any and all bid and to reject as informal such bids as, in his opinion, are incomplete, conditional, obscure, or which contain irregularities of any kind.
The successful Bidder must have such qualifications as may be required for the execution of a Surety Bond of standard form in the amount of one hundred (100%) percent of the accepted bid as security for the faithful performance of his contract and for the payment of all performing labor or furnishings of materials in connection therewith.
Attorneys in fact, who sign contract bonds, must file with each bond a certified copy of their Power of Attorney to sign said bonds.
The work of the Contract shall commence on the date stated in the Notice to Proceed as issued by the City Engineer to the Contractor. The Bidders are hereby notified that the time of completion is of the essence and, to that end, the Owner has determined that the completion dates as stated below and in the Contract and Specifications include adequate time for completing the work under this Contract. If the Bidders consider that the time complete the work is inadequate, they should not submit bids.
Each Bidder is required to form his own opinion of the quantities and character of the work by personal examination of the ground where it is to be done and of the Plans and Specifications relating to it, or by such other means as he may prefer.
He shall satisfy himself as to the character, quality, and quantities of work to be performed, materials to be furnished and as to the requirements of the proposed Contract. The submission of a proposal shall be prima facie evidence that the Bidder has made such examination and is satisfied as to the conditions to be encountered in performing the work and as to the requirements of the proposed Contract, Plans and Specifications. No allowance shall be made subsequently in this connection in behalf of the Contractor.
Additional information pertinent to the work, e.g. boring / coring logs, other records of subsurface investigations, and other relevant information related to the work of these Contract Documents may be available for inspection by Bidders. It is understood and agreed that such information, whether included in the plans, specifications or otherwise made available to the Bidder, was obtained and is intended for the Owner's design and estimating purposes only. Such information has been made available for the convenience of all Bidders. It is further understood and agreed that each Bidder is solely responsible for all assumptions, deductions, or conclusions which he may make or obtain from his examination of the boring logs and other records of subsurface investigations and tests that are furnished by the Owner.
The time of completion for the Project shall be as follows:
All work items of this contract shall be substantially completed within 90 calendar days from the date
of the Notice to Proceed & fully completed two weeks after the date of substantial completion & shall
be completed by August 31, 2026.
The Bidder’s attention is directed to the liquidated damages provisions of Part “J” of Section 500 of
these contract documents.
The person or persons whose bid has been accepted will be required to furnish a bond in the amount of One Hundred percent (100%) of the total bid on which the contract shall be let, from some responsible surety company authorized to do business in the State of New York, and to attend at the office of the Director of the Office of Management & Budget, Division of Purchase with the sureties offered by him or them and execute the contract and bond within 10 (ten) days from the date of the service of a notice to that effect, delivered to him or them in person, or mailed to the address given in the bid. In the case of failure to do so, he or they will be deemed to have abandoned the contract, and the amount of the deposit made by him or them will be forfeited to and retained by the City of Syracuse as liquidated damages for such failure, but if he or they shall execute the contract and bond within the time aforesaid, the amount of his or their deposit will thereupon be returned to him or them.
The Contractor will be paid monthly approximate estimates to a total amount of ninety-five percent (95%) of the value of the work done to date.
Bids to be entitled to consideration must be in accordance with the following instructions:
For hard copy submissions, bids shall be made upon the form provided herein, and all blank spaces in the Form of Bid shall be fully filled; and the amount of the bid shall be stated both in writing and in figures; the signature shall be in longhand; and the completed form shall be without interlineation, alteration, or erasure.
For hard copy submissions, proposal sheets are bound herein and shall not be detached from this specification. The entire specification shall be enclosed in an envelope and the envelope sealed. Proposals shall be addressed to the Director of the Office of Management & Budget, Division of Purchase, City of Syracuse, New York and shall be delivered to the Assistant Director of Purchase of the City of Syracuse, New York at site of opening on or before the date and hour specified.
The competence and responsibility of Bidders will be considered in determining that a Bidder is qualified for purpose of making an award.
Any bulletins or addenda issued during the time of bidding are to be covered in the bid and in closing a contract will become part thereof.
Each bid must be signed by the Bidder with his signature.
Bids for partnerships should be signed with the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and title of the person signing. Bids for corporations must be signed with the name of the corporation, followed by the signature and matter.
The Contractor shall have no claim against the City of Syracuse by reason of any variance between the quantities of the approximate estimate and the quantities of work done, nor on account of any misunderstanding or misconception of the nature and character of the work, or of the ground where it is executed. Payment to the Contractor will be made only for the actual quantities of work performed or materials furnished in accordance with the Contract, Plans and Specifications.
The term "Contract Documents" or "Bid Documents" refers to the Advertisement, Instruction to Bidders, Information for Bidders, Form of Proposal, Contract & Specification, Contractors Performance Bond, the Clauses Of General Application & Wage Rate Schedule, the Standard Conditions Of Work (General & Special Provisions), Technical Specifications, Contract Drawings (if applicable), and any and all addenda issued during the bidding period within the OpenGov portal or as issued in book form by the City.
The Subcontractors and materials lists must be filled out and submitted within 48 hours following Notice of Award.
If the Contractor proposes to use materials or devices other than those specified, equal in quality and workmanship in all respects thereto, he shall attach to the Bid Documents the materials or devices which he proposes to furnish for review by the Engineer. At a minimum, the Contractor will provide a detailed breakdown of all materials or devices to be used, which shall be subject to the approval of the Engineer. Failure to propose a substitution shall be deemed to mean that the Contractor proposes to use material or devices chosen by the Specifications as standards. The Owner reserves the right to reject any substitutions proposed, and the Contractor will be required to advance all work in accordance with the Contract Documents.
Each Prime Contractor will be furnished, free of charge, four (4) sets of full-size Contract drawings, and four (4) copies of the Specifications. Additional sets of Contract Drawings and Specifications will be furnished at cost.
Bids are solicited on a lump sum or unit price basis for each item listed in the proposal. The total price bid for each item shall be for the completion of all parts of the work as shown on the plans and prescribed by specifications, together with all work incidental thereto, for each item listed in the Form of Proposal. Bids will be compared, computed and canvassed on the basis of the approximate estimate and quantities stated in the bid.
Bidders must be skilled and regularly engaged in the class of work bid, and, if required by the City Engineer, must submit satisfactory evidence of mechanical facilities and financial ability to do the work within the agreed time and in accordance with all the requirements of the Contract. The successful bidder will be required to keep the entire work of the Contract at all times under his control. Other requirements for bidding are included elsewhere in these Specifications.
Within ten (10) days after notice of award, the Contractor must submit to the Director of the Office of Management & Budget, Division of Purchase: the Performance bond (see 00600); Certificate of Comprehensive Insurance; copies of Owner's & Contractors Protective Liability Insurance policy; and DBE Participation Plan (Form A – See Section 300, “Minority & Women Business Enterprise Plan”).
In order to execute the Contract, the successful Bidder shall sign (execute) the necessary Agreements for entering into the contract and return such signed Contract to the Owner, along with the full executed surety bonds specified in Section 200-06 SECURITY FOR FAITHFUL PERFORMANCE, within ten (10) calendar days from the date mailed or otherwise delivered to the successful bidder. If the Contract is mailed, special handling is recommended. In case of failure or refusal on the part of the Bidder to deliver the documents set forth in the first paragraph of Section 13 to the Director of the Office of Management & Budget, Division of Purchase within the ten (10) day period herein mentioned, the amount of the deposit will be forfeited and paid to the City of Syracuse.
THE CITY RESERVES THE RIGHT TO AWARD THIS CONTRACT OR TO MAKE NO AWARD OR TO REBID AT A LATER DATE AS DETERMINED BY THE DIRECTOR OF MANAGEMENT AND BUDGET PER APPLICABLE LAW.
Whenever these Specifications mention an Item by name, and use specified descriptions of same as refers thereto, it is intended to convey to the Bidder an understanding of the standard excellence required. Items of equal type, quality, and approximate size which conform substantially to the standard of excellence established to provide equivalent merit, strength, durability, and appearance and to perform the required function in accordance with these specifications may be substituted. The City Engineer shall have final approval of whether a substitute item is equal to the item as specified.
Upon returning set promptly and in good condition within 30 days after the date of the Bid Opening, plan deposits shall be refunded as follows:
A. If the Contract Documents returned are in good condition, 100% of the plan deposit shall be returned to the Bidder.
B. If the Contract Documents are returned in good condition by a non-bidder, 50% of the plan deposit shall be returned.
C. No refund shall be made in any case for Plans and Specifications not in good condition.
A. No Contractor shall commence work under this contract until he has obtained all the insurance required hereinafter issued by a company duly authorized to do business in the State of New York and which has a Best's rating and financial size of at least A-, X, and such insurance has been approved by the Owner. The Contractor shall not allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been obtained and approved. Approval of the insurance by the Owner shall not relieve or decrease the liability of each contractor. CLAIMS MADE INSURANCE SHALL NOT BE ACCEPTABLE.
B. Worker's Compensation and other Mandated Insurance. Each Contractor shall take out and maintain during the life of this contract the statutory Worker's Compensation and Employer's Liability Insurance, and all other insurance required by law, for all of his employees engaged in work under this contract, and in case any such work is sublet, the Contractor shall require the subcontractor to provide all similar insurance.
Policy or policies covering the obligations of the Contractor in accordance with the provisions of any applicable Workmen's Compensation or Disability Benefits Law, including for the State of New York, Chapter 41, Laws of 1914, as amended, known as the Workmen's Compensation Law, and amendments thereto, and Chapter 600 of the Laws of 1949, as amended, known as the Disability Benefits Law, and this Agreement shall be void and of no effect unless the Contractor procures such policy or policies and maintains the same in force during the term of his Contract.
C. Bodily Injury and Property Damage Liability Insurance. Each Contractor shall take out and maintain during the life of the contract a Comprehensive General Liability Insurance policy for Bodily Injury, including accidental death, and Property Damage, as shall protect him and any subcontractor performing work covered by this contract from claims for damages which may arise from operations under this contract, whether such operations be by himself, or by any subcontractor or by anyone directly or indirectly employed by either of them. The liability policy should include a waiver of subrogation in favor of the City. The hazards insured against shall be as checked below:
X Premises-Operations
X Products/Completed Operations
X Contractual Insurance
X Broad Form Property Damage
X Independent Contractors
X Personal Injury
X Automobile Liability, Including Owned, Hired, & Non-Owned
Automobiles
X Explosion & Collapse
X Underground
X Pollution
_ Asbestos
The contractor shall maintain Commercial General Liability Insurance providing both bodily injury (including death) and property damage insurance in a limit not less than Two Million Dollars ($2,000,000) per occurrence.
For contracts involving asbestos, the policy shall be endorsed to provide coverage for the City of Syracuse for the asbestos removal, treatment, or abatement activities which are the subject of this bid or in case the Contractor subcontracts any such asbestos removal, treatment, or abatement activities, the Contractor shall require the Subcontractor to provide an insurance policy which shall be endorsed to provide coverage for the City of Syracuse for the asbestos removal, treatment, or abatement activities which are subject of this bid. The City of Syracuse shall be named as additional insured on a primary and non-contributory basis on the certificate of insurance. Claims made insurance does not meet this requirement.
D. Owner's & Contractor’s Protective Liability. Each Contractor, at his own cost and expense, shall secure an Owner's & Contractor’s Protective (OCP) Liability Insurance Policy, acceptable to the Owner, designating the Owner as the named insured, with respect to liability arising out of operations performed by the Contractor, any Subcontractor or supervisory acts and omissions of the Owner with respect to such operations. The insurance shall be maintained in full force during the life of this Contract. The limits of this insurance shall be in an amount not less than Two Million dollars per occurrence.
Upon receipt of the Contract and Contract bond or bonds that have been executed by the successful Bidder, the Owner shall complete the execution of the Contract in accordance with local laws or ordinances, and approval as to form and legality by the City’s Corporation Counsel and return fully executed Contract to the Contractor.
The Owner reserves the right to cancel the award without liability to the Bidder, except return of proposal guaranty, at any time before a Contract has been fully executed by all parties and approved by the Owner in accordance with Section 200-15 APPROVAL OF CONTRACT.
The Certificate of Contractor's General Liability Insurance is to be filed with the Owner through this office. This certificate of Insurance shall contain the following "IT IS UNDERSTOOD THAT THE __________________________ INSURANCE COMPANY WILL NOTIFY THE DIRECTOR OF THE OFFICE OF MANAGEMENT & BUDGET, DIVISION OF PURCHASE OF THE CITY OF SYRACUSE, NEW YORK, 213 CITY HALL, SYRACUSE, NEW YORK, AND THE ENGINEER BY REGISTERED MAIL THIRTY (30) DAYS PRIOR TO ANY CHANGES OR CANCELLATION OF THE POLICY."
A copy of the Owner's Protective Liability Insurance Policy MUST be submitted to the Director of the Office of Management & Budget, Division of Purchase within ten (10) days after Notice of Award. The Certificate of Owner's Protective Insurance alone is not sufficient.
When a bidder claims to have made a mistake or error in his bid, such shall be called to the attention of the Director of the Office of Management & Budget, Division of Purchase by delivering to the Director of the Office of Management & Budget, Division of Purchase a written notice setting forth the nature of the mistake or error accompanied by documentary evidence or other proof of such mistake or error within seventy-two (72) hours after the opening of the bid or prior to award, whichever is shorter; otherwise the bid may not be withdrawn. A bidder's failure to deliver either said notice or documentary evidence or proof within seventy-two (72) hours of bid opening or prior to award, whichever is shorter, shall constitute a waiver of the bidder's right to claim an error or mistake. If such notice and documentary evidence or proof have been provided within seventy-two hours of bid opening or prior to award, whichever is shorter, the Director of the Office of Management & Budget, Division of Purchase will determine if an error or mistake has been made and whether such is excusable. If the Director of the Office of Management & Budget, Division of Purchase shall determine that an excusable error or mistake has been made, he may permit the bid to be withdrawn. The determination of the Director of the Office of Management & Budget, Division of Purchase as to whether a bidder made an excusable error or mistake shall be conclusive upon the bidder, his surety, and all who claim rights under the bidder.
The Owner is exempt from the payment of Sales and Compensating Use Taxes of the State of New York and of cities and counties on all materials and supplies sold to the Owner pursuant to the provisions of this Contract. These taxes are not included in bids. This exemption does not, however, apply to tools, machinery, equipment, or other property leased by or to the Contractor or a Subcontractor, to materials and supplies of a kind which will not be incorporated into the completed project, and the Contractor and his Subcontractors shall be responsible for and pay any and all applicable taxes including Sales and Compensating Use Taxes on such leased tools, machinery, equipment, or property or on such incorporated materials and supplies, and provisions set forth below will not be applicable to such tools, machinery, equipment, property, and unincorporated materials and supplies.
The Contractor agrees to sell, free of encumbrances, and the Owner agrees to purchase all of the materials and supplies (except as above set forth) required, necessary or proper for or incidental to the construction of the Project covered by this agreement. Title to all materials and supplies to be sold by the Contractor to the Owner, pursuant to provisions of the contract, shall immediately vest in and become the sole property of the Owner upon delivery of such materials and supplies to the Project site. The Contractor shall mark or otherwise identify all such materials and supplies as the property of the Owner. The Contractor, at the request of the Owner, shall furnish to the Owner such confirmatory bills of sale and other instruments as may be required by it, properly executed, acknowledged and delivered, confirming to the Owner, title to such materials and supplies free of encumbrances.
In the event that after title has passed to the Owner any such materials and supplies are rejected as being defective or otherwise unsatisfactory, title to such materials and supplies shall upon rejection revest in the Contractor.
The sum paid under this Agreement shall be deemed to be in full consideration for the performance by the Contractor of all his duties and obligations under this Agreement in connection with said sale.
The Contractor agrees to construct the Project and to furnish and perform all work and labor required, necessary or proper for or incidental thereto, except that the materials and supplies sold to the Owner under the preceding paragraph shall be furnished by the Owner to the Contractor for use in performance of said work and labor, and sum paid pursuant to this Agreement shall be deemed to be in full consideration for the performances by the Contractor of all his duties and obligations under this Agreement in connection with said work and labor.
The purchase by the Contractor of the materials and supplies sold hereunder will be a purchase or procurement for resale to the Owner (an organization described in Subdivision (A) of Section 1116 of Tax Law of the State of New York) and therefore not subject to the New York State Sales or Compensating Use or any such taxes of cities or counties. The sale of such materials and supplies by the Contractor to the Owner will not be subject to the aforesaid Sales and Compensating Use Taxes.
The purchase by Subcontractors of materials and supplies to be sold hereunder will also be a purchase or procurement for resale to the Contractor (either directly or through other Subcontractors), and ultimately to the Owner, and therefore not subject to the aforesaid Sales and Compensating Use Taxes, provided that the Subcontract Agreements provide for the resale of such materials and supplies prior to and separate and apart from the incorporation of such materials and supplies into the permanent construction and that such Subcontract Agreements are in a form similar to this Contract with respect to separation of the sale of materials and supplies from the work and labor to be provided.
If as a result of such sale of materials and supplies (1) any claim is made against the Contractor or any Subcontractor by the State of New York or any city or county for Sales and Compensating Use Taxes on the aforementioned materials and supplies or (2) any claim is made against the Contractor or any Subcontractor by a material man or a Subcontractor on account of a claim against such material man or Subcontractor by the State of New York or any city or county for Sales or Compensating Use Taxes on the above mentioned materials and supplies, then, if the Contractor and Subcontractor have complied with the provisions of this Contract relating thereto, the Owner will reimburse the contractor or any Subcontractor, as the case may be, for an amount equal to the amount of such tax required to be paid in accordance with the requirements of law, provided that:
A. 1. The Subcontract Agreements in connection with this Contract, provide for the resale of such materials and supplies, prior to and separate and apart from the incorporation of such materials and supplies into the permanent construction.
2. Such Subcontract Agreements are in a form similar to this Contract with respect to the separation of the sale of materials and supplies from the other work and labor to be provided, and
3. Such separation is actually followed in practice, including the separation of payments for materials and supplies from the payments for other work and labor, and
B. The Contractor and his Subcontractors and materialmen complete New York State Tax Form ST120.1 (Contractor Exempt Purchase Certificate), and furnish such certificate to all persons, firms, or corporations from which they purchase materials and supplies for the performance of the work covered by this Contract, and
C. Contractor and all Subcontractors maintain and keep, for a period of six (6) years after the date of final payment for the sale, or, if a claim for Sales or Compensating Use Tax is pending or threatened at the end of such six (6) year period, until such claim is finally settled, records, which in the judgment of the Department of Taxation and Finance, adequately show (1) all materials and supplies purchased by them for resale, pursuant to the provisions of this Contract and (2) all materials and supplies sold to the Owner pursuant to this Contract, and
D. The Owner is afforded the opportunity, before any payment of tax is made, to contest said claim in the manner and to the extent that the Owner may choose and to settle or satisfy said claims, and such attorney as the Owner may designate is authorized to act for the purpose of contesting, settling and satisfying said claim, and
E. Contractor and Subcontractor give immediate notice to the Owner of any such claim, cooperate with the Owner and its designated attorney in contesting said claim and furnish promptly to the Owner and said attorney all information and documents necessary or convenient for contesting such claim, said information and documents to be preserved for six (6) years after date of final payment for sale, or if such a claim is pending or threatened at the end of such six (6) years, until such claim is finally settled. If the Owner elects to contest any such claim, it will bear the expense of such contest.
Nothing in this Article is intended or shall be construed as relieving the Contractor from his obligations under this Agreement and the Contractor shall have the full continuing responsibility to install the materials and supplies purchased in accordance with the provisions of this Contract, to protect the same, to maintain them in proper condition and to forthwith repair, replace and make good any damage thereto without cost to the Owner until such time as the work covered by the Contract is fully accepted by the Owner.
The following MWBE, SDVB goals apply to the contracts of this project:
Women Goal = 12%
Minority Goal = 18%
Service Disabled Veteran Business= 5% (when applicable) please see SDVB compliance guidelines The following workforce goals apply: EEO 18% Minority and 12% Women) & Residency The following City of Syracuse Residents Employment goals apply to the contracts of this project: One or more City residents perform 20% of total in-State work force hours. In addition, minority and women EEO participation can count towards the residency goal, when a City of Syracuse Resident. (For information Reference 00100: Items 20-22; 00300 MWBE/SDVB Plan)
The City of Syracuse reserves the right to disqualify a bidder who is delinquent on property taxes or liable to the City pursuant to any judgement or order, or otherwise indebted to the City.
The following information is available to Bidders for review to assist in the preparation of bids: NONE
Effective March 22, 2015 this Contract is subject to General Ordinance No. 45-2014 entitled the Fair Employment and Licensure Ordinance of the City Of Syracuse. This Ordinance requires that all City Contractors shall not include any question about a job applicant’s prior criminal history on the job application and shall defer making any criminal history inquiry about a job applicant’s past criminal convictions until after a conditional offer of employment is made. The City shall have the authority to suspend and terminate the contract for violations of the Fair Employment and Licensure Ordinance. A complete copy of the ordinance is available at the City of Syracuse website (www.syrgov.net).
Effective December 15, 2016, this Contract may be subject to General Ordinance No. 9-2016 entitled the Syracuse Resident Employment Ordinance. This Ordinance requires that City Construction contracts, Public Works contracts or Service contracts with a value of $100,000 or more employ City of Syracuse residents. Compliance requires that one or more City residents perform twenty percent (20%) of total in-state Work Force Hours. Potential bidders will be informed in detail as to compliance with this ordinance at pre-bid meetings. Small businesses that employ the equivalent of ten or fewer full-time employees are exempt. The City shall have the authority to suspend and terminate the contract for violations of the Syracuse Resident Employment Ordinance. A complete copy of the ordinance is available at the City of Syracuse website (www.syr.gov).
Please be advised that the City of Syracuse has recently amended its Minority and Business Enterprise Program (General Ordinance No.4- 2022) to increase the minority business subcontracting goal to 18% and the women business subcontracting goal to 12% for a new total of 30% in accordance with the overall MWBE program requirements.
In addition, please be advised that General Ordinance No. 4-2022amended the EEO requirement to the MWBE Program, setting a goal of 18% Minority work force participation and 12% Women workforce participation for project personnel used by the contractor awarded a public construction contract in accordance with the overall MWBE program requirements. At the time of bid award the contractor shall be sent the appropriate forms to complete to certify compliance with the new EEO requirement.
Contractors seeking additional information on the City’s MWBE and EEO requirements should contact the City’s MWBE Compliance Officer, by phone at 315-448-8408 or by e-mail at MWBE@syr.gov address.
Please provide NYSDOL Registry Certificate Number
Please download the below documents, complete, and upload.
Accompanying this proposal is a certified check or bid bond for five percent (5% ) of the total amount of the bid, Payable to the Order of the Commissioner of Finance of the City of Syracuse, which shall become the property of the City of Syracuse, if, in case this proposal shall be accepted by said City, the undersigned shall fail to execute a contract with and give a bond to said City according to the requirements of Section 200 INFORMATION FOR BIDDERS within the time provided for by said Section, otherwise the said deposit is to be returned to the undersigned.
The original bid bond MUST be received by the Division of Purchase within 24 hours of the bid opening.
The undersigned also declare that they have carefully examined the form of Contract and Specifications, and the drawings therein referred to on file in the office of the Director of the Office of Management & Budget, Division of Purchase, and will provide all necessary machinery, tools, apparatus, and other means of construction, and do all the work and furnish all the materials called for by said Contract and Specifications and the requirements under them of the City Engineer for the following sums to wit:
The bidder acknowledges review of the Sample Materials List, Subcontract List, MWBE/SDVB Plan, Syracuse Resident Employment Ordinance in the Attachments section of this solicitation. The bidder acknowledges that should they be awarded this bid, they will provide completed documents in the timelines outlined in the documents referenced.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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