SCWTP Clearwells and Pumping System Upgrade Construction Management Services

The County of DeKalb, GA (the "County"), is requesting Proposals for SCWTP Clearwells and Pumping System Upgrade Construction Management Services. Proposals are to be submitted via the County's eProcurement Portal via https://procurement.opengov.com/portal/dekalbcountyga PRIOR TO 3:00 pm on Thursday, July 16, 2026. Late Proposals will not be accepted.

The selected Construction Management (CM) firm will oversee the demolition, construction, and installation activities required to modernize the Scott Candler Water Treatment Plant (SCWTP).  The goal is to facilitate the successful delivery of this critical Project, which aims to enhance operational reliability and eliminate vulnerabilities in the water treatment and supply process. 

Background

DeKalb County Government (the County), through its Department of Watershed Management (DWM), is soliciting proposals from qualified individuals and firms to provide Construction Management (CM) and inspection services for the the Scott Candler Water Treatment Plant (SCWTP) Clearwell & Pumping System Upgrade Project (the “Project”). 

The Project involves demolition of existing infrastructure and the construction of a transfer pump station, clearwells and a high-service pump system at SCWTP in Dunwoody, Georgia, and will be delivered under a Design-Build Agreement. 

SCWTP is the cornerstone of the DWM’s water supply system, providing the majority of treated drinking water to the region. Originally constructed in 1942, the plant has undergone several upgrades over the decades to meet growing demand and evolving regulatory standards.  However, as the primary treatment facility for such a large population, its aging infrastructure and operational vulnerabilities now pose significant risks to service reliability.  Modernizing the SCWTP is essential to ensuring the continued delivery of safe, high-quality drinking water to DeKalb County residents and businesses. 

Project Details

• Reference ID: 2026-061-RFP
• Department: Watershed - Capital Improvement Program
• Department Head: Reginald Wells (Director)

Important Dates

• Questions Due: 2026-06-19T21:00:00.000Z
• Pre-Proposal Meeting: 2026-06-02T18:00:00.000Z — https://teams.microsoft.com/meet/225787322954596?p=msEpi3iiasWMfF2C67 Meeting ID: 225 787 322 954 596 Passcode: Uj9iU36h

Meetings & Milestones

Evaluation Criteria

• Firm Experience and Qualifications (Maximum 10 Pages) (20 pts) —

  Describe the experience, capabilities and other qualifications of the Proposer’s team (Prime and subconsultants), including but not limited to the following information:  

  I. Describe the Proposer’s relevant experience within the past ten (10) years performing Construction Management and inspection services on projects of similar scope, type, and complexity to those d.escribed in this RFP.  Demonstrated experience should include CM and inspection of: 

  a. demolition of major water or wastewater treatment facilities or comparable civil/structural infrastructure; 

  b.construction of clearwells, finished water storage tanks, or comparable large‑scale storage structures; 

  c. construction or rehabilitation of high‑service pump stations, transfer pumping facilities, or pump systems of similar capacity; 

  d. installation of large‑diameter process piping, valves, and appurtenances; 

  e. earthwork, deep excavations, shoring, foundations, and site/civil works of similar magnitude; 

  f. complex sequencing, tie‑ins, cut‑overs, or temporary operations associated with maintaining water treatment or distribution operations. 

  Experience on projects delivered using Design‑Build or other alternative delivery methods is preferred but not required. 

  II. Provide summaries of three (3) to five (5) relevant projects completed within the past ten (10) years that demonstrate the Proposer’s Construction Management and inspection experience. The County will evaluate the collective relevance, complexity, scale, and performance of the projects submitted.  No single project is expected to match all elements of the RFP scope; the Proposer may demonstrate the breadth of experience across multiple projects. 

  III. For each project listed in Section A(b), provide: project name, owner, location, brief description of the work, and the role performed by the Proposer’s team. 

  IV. Describe how the Proposer’s key staff participated in the projects listed in Section A(b), including responsibilities and level of involvement. 

  V. Debarred from bidding: If applicable, describe the circumstances where the Contractor has been debarred or under consideration for debarment within the past ten (10) years on public contracts by the Federal or State government.  The Proposer may be deemed non-responsible if the debarment is still in effect. 

• Construction Technical Management Approach (Maximum 5 pages) (20 pts) —

  Proposer shall describe its approach to managing all activities required by this Request for Proposal.  This section should include but not be limited to the following information:  

  1. Delineation of roles assigned to team members and sub-consultants.  

  2. Organizational chart for the proposer team members and sub-consultants, and key personnel. 

  3. Summary of the resources necessary to accomplish the Scope of Work, including staffing levels, availability, and key technical capabilities..  

  4. The approach for coordination and communication with County and Program Management Team, and the Design-Build Contractor.  

  5. The systems. Tools and methods (including PMIS workflows) used to support the Proposer’s efforts.  

  6. A description of the Proposer’s approach to managing each of the Tasks identified in the Scope of Work section of this Request for Proposal, including how the Proposer will control schedule, quality, Submittals/RFIs, PRC/IFC releases, field observations, Change Orders, commissioning verification, and Project documentation in the PMIS. 

• Experience and Qualifications of Staff (Maximum 10 pages) (30 pts) —

  1. Provide resumes of qualifications and experience for all key staff that the Proposer deems important the projects.  Align key staff with titles identified in rate proposal form.  Limit key staff resumes to one page each.  Resumes do not count towards page limit.  

  2. Provide a table or brief summary showing the involvement of proposed key staff on the projects submitted under Section 1, including roles and years of experience. (No specific format or exhibit is required.) 

  3. Proposer’s key team members cannot be replaced by the Proposer without the DWM’s prior approval (key staff members are Senior Project Manager and all Construction Management positions).  DWM reserves the right to remove any staff members who are not deemed qualified.  

  4. Construction Inspectors should have role‑appropriate certifications and training based on the requirements of the Work, such as Georgia Erosion and Sediment Control Certification, OSHA training, Confined Space Entry training, and Trenching and Shoring certification. Where welding inspection or tank construction oversight is required, the Proposer may provide personnel with training or certifications relevant to welding inspection (e.g. American Welding Society (AWS) recognized training) either through its own staff or through qualified third‑party resource. 

• Cost (20 pts) —

  Cost will be based on firm fixed hourly rates for each Consultant staff role proposed in response to this RFP.

  1. All rates shall be firm fixed hourly rates, inclusive of all direct and indirect costs, administrative expenses, overhead, profit, and any other costs necessary to deliver the Construction Management (CM) services described in this RFP;
  2. Hourly rates shall be blended and fully inclusive of both regular time and overtime. No additional compensation, premiums, or rate adjustments shall be provided for overtime hours worked under any circumstances; and
  3. Bidder’s proposed rates shall be inclusive of any anticipated escalation over the term of the Contract. No separate escalation adjustment will be applied.

  The Cost Proposal:  

  a. The Proposer shall state a Not‑to‑Exceed (NTE) Total Project Fee on the Cost Proposal Table. The Cost Proposal is the Proposer’s official pricing submission and is the controlling price for evaluation and contract purposes. All Proposers are required to submit a duly completed Cost Proposal table, including the Cost Proposal Form and the supporting Work Breakdown Structure (WBS). Failure to submit a completed Cost Proposal table, including the required WBS, will render the proposal non‑responsive. The County reserves the right to request clarification or additional cost detail as necessary to evaluate the proposal. 

  b. A sample WBS is provided for reference only. Each Proposer shall prepare and submit its own WBS, and the WBS shall follow the numbering, structure, and sequence of tasks set out in the RFP Scope of Work, seriatim, so that each WBS line aligns directly with the corresponding RFP paragraph. The sample WBS is not a staffing template and shall not be interpreted as recommending, limiting, or prescribing the number of personnel, level of effort, or distribution of hours. 

  c. The WBS will form part of the Contract Documents and will be used by the County to support progress tracking, task‑level transparency, and invoice review. The Consultant may bill time against WBS tasks to demonstrate how effort is being applied, however, the Cost Proposal remains the controlling pricing document for the Contract. The WBS does not set the NTE amount and does not operate as a fee schedule. All compensation will be based on approved hourly rates and actual time worked, subject to the NTE amount and County direction. 

  d. Warranty Period Services are an Owner‑Directed Allowance and will be performed only upon written direction from the County during the warranty period following Final Completion.  The Proposer shall not include warranty period effort in the base fee for Parts One through Four.  Invoicing for Warranty Period Services shall be limited to the separate allowance line item and shall be tracked and billed separately when authorized.  The Owner‑Controlled Allowance is a County‑controlled contingency and shall not be itemized, allocated, or priced by the Proposer within the base fee. 

  e. The Total Project Fee shall include all anticipated cost escalation and inflation for the full duration of the Contract. All proposed hourly rates shall be fully burdened, inclusive of any expected escalation, and shall remain fixed for the entire Contract term. No additional adjustments, escalations, or inflationary increases of any kind will be permitted beyond the approved hourly rates. 

• Local Small Business Enterprise Participation (10 pts) —

  Pro-rated points shall be granted where a mixture of LSBE-DeKalb and LSBE MSA firms are utilized. 

  • 10 points LSBE/DeKalb 

  • 5 points LSBE/MSA  

  • 2 points LSBE/GFE  

• Optional Oral Interviews (If granted by the DWM) (10 points) (10 pts) —

  The County reserves the right to conduct optional interviews with all responders or a short-listed group of responders.  The Evaluation Committee may award a maximum of ten (10) points to each interviewed responder.  If the County determines that it is in its best interest to develop a short list of responders for interview, it shall be based on the following calculation:  

  1. Highest Responder Score – Interview Points = Short Listed Score  

  2. Example: 91 - 10 = 81. Any responder with a score of 81 or greater  

Submission Requirements

• Authorized representative contact info (required) —

  Please include the name, title, phone and email of the authorized representative submitting this bid

• Federal Tax ID No. (required)
• Type of Organization (required)
• Are you a DeKalb County Firm? (required)
• Respondent Submittals (without Cost) (required) —

  Please upload your COMPLETE response, including any and all required corresponding attachments.

  (Do not upload cost information here)

• Cost Proposal Form (required) —

  Please download the below documents, complete, and upload.

• CONTRACTOR REFERENCE AND RELEASE —

  List below at least three (3) references, including company name, contact name, address, email address, telephone numbers and contract period who can verify your experience and ability to perform the type(s) of product(s)/ service(s) listed in the solicitation.

• Reference 1: Company Name (required)
• Reference 1: Contact Person Name and Title (required)
• Reference 1: Complete Primary Address (required) —

  Include city, state and zip code

• Reference 1: Email Address (required)
• Reference 1: Telephone Number (include area code) (required)
• Reference 1: Project Name, Description and Contract Period (required)
• Reference 2: Company Name (required)
• Reference 2: Contact Person Name and Title (required)
• Reference 2: Complete Primary Address (required) —

  Include city, state and zip code

• Reference 2: Email Address (required)
• Reference 2: Telephone Number (include area code) (required)
• Reference 2: Project Name, Description and Contract Period (required)
• Reference 3: Company Name (required)
• Reference 3: Contact Person Name and Title (required)
• Reference 3: Complete Primary Address (required) —

  Include city, state and zip code

• Reference 3: Email Address (required)
• Reference 3: Telephone Number (include area code) (required)
• Reference 3: Project Name, Description and Contract Period (required)
• Would you like to include more than 3 references? (required)
• Include any additional reference information here (required) —

  Please include the same information as requested above in detail

• REFERENCE CHECK RELEASE CONFIRMATION (required) —

  By confirming, you are authorizing the County to contact the references provided above for purposes of this RFP.

• SUBCONTRACTOR REFERENCE AND RELEASE FORM —

  List below at least three (3) references, including company name, contact name, address, email address, telephone numbers and contract period who can verify your experience and ability to perform the type(s) of product(s)/service(s) listed in the solicitation.

  If not using subcontractors, leave the following questions blank.

• Reference 1
• Reference 2
• Reference 3
• Would you like to include more than 3 references? —

  This is not required, however is it recommended.

• Include any additional reference information here (required) —

  Please include the same information as requested above in detail

• REFERENCE CHECK RELEASE CONFIRMATION —

  By confirming, you are authorizing the County to contact the references provided above for purposes of this RFP.

• COOPERATIVE PROCUREMENT —

  The County through the Department of Purchasing & Contracting may permit piggybacks to this contract from other city, county, local authority, agency, or board of education if the vendor will extend the same prices, terms, and conditions to the city. Piggybacking shall only be available where competition was used to secure the contract and only for a period of 12-months following entry, renewal or extension of the contract. This provision shall not apply to any contract where otherwise prohibited or mandated by state law.

• If awarded, agree to extend to other public procurement entities? (required)
• If so, please propose a percentage discount to be offered to DeKalb County if a piggyback is utilized. (required) —

  i.e., 0%, 3%, 10%, etc.

• RESPONDER AFFIDAVIT
• RESPONDER AFFIDAVIT (required) —

  Please download the below documents, complete and have notarized. Failure to complete, notarize and submit with the proposal will deem the responder non-responsive. An online notarization option will be provided for you when responding.

• SUBCONTRACTOR AFFIDAVIT (required) —

  Please download the below documents, complete and have notarized. These forms are applicable if a subcontractor will be utilized to fulfill the requirements of this contract. If these forms are applicable, it must be completed and submitted along with the proposal. Failure to submit these forms, if applicable, will result in the responder being deemed non-responsive. An online notarization option will be provided for you when responding.

• LSBE INFORMATION
• Please Confirm (required) —

  By confirming, I agree that I've reviewed the LSBE Information document in the ATTACHMENTS.

• My firm, as the prime bidder/proposer on this unit of work, is a certified: (required)
• If you are a Certified LSBE-DeKalb or MSA, please indicate below the percentage of that your firm will carry out directly. (required)
• If the prime bidder/proposer is a joint venture, please describe below the nature of the joint venture and level of work and percentage of participation to be provided by the LSBE-DeKalb or MSA joint venture firm. (required)
• List the LSBE-DeKalb or MSA subcontractors and/or firms (including suppliers) to be utilized in of this contract, if awarded. No changes can be made in the subcontractors listed below without the prior written approval of the County. Please attach a signed letter of intent from all certified LSBEs describing the work, materials, equipment or services to be performed and/or provided and the agreed upon percentage of work to be performed. A Letter of Intent form is attached hereto as “Exhibit B”.
• Name of LSBE Company (required)
• Address of LSBE Company (required)
• Phone Number of LSBE Company (required)
• LSBE Company Contact Person (required)
• Indicate certification status and attach proof of certification: (required)
• Description of services to be performed (required)
• Percentage of work to be performed (required)
• Would you like to include more than one (1) LSBE Company? (required)
• Include any additional reference information here. (required) —

  Please include the same information as requested above in detail, including:

  Name, address and phone number of LSBE Company, LSBE contact person, LSBE-DeKalb/MSA, Description of services to be performed, and Percentage of work to be performed.

• SUBCONTRACTOR AFFIDAVIT (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Did the Prime Contractor(s) attend a MANDATORY LSBE Meeting in person or via video conference within two-weeks of advertisement of the solicitation? (required)
• Please explain your "no" answer in detail. (required)
• Please provide date attended. (required)
• GOOD FAITH EFFORTS
• Did you attend the MANDATORY LSBE Meeting? (required) —

  Prime Contractors shall attend a MANDATORY LSBE Meeting in person or via video conference within two-weeks of advertisement of the solicitation. If you attended, select yes. If not, select no and explain.

• Why were you unable to attend the Mandatory LSBE Meeting? (required)
• Please provide date attended.
• Will you be uploading a contact log? (required) —

  If yes, provide a contact log showing the company’s name, contact person, address, email and contact number (phone or fax) used to contact the proposed certified subcontractors, nature of work requested for quote, date of contact, the name and title of the person making the effort, response date and the percentage of work. If no, explain why.

• Please upload your Contact Log (required)
• If no, please explain below (required)
• Did you notify interested LSBEs at least 5 business days prior to submission of the bid or proposal? (required)
• Please upload proof of notification (required)
• If no, please explain below (required)
• Did you make efforts to divide work for LSBE subcontracting? (required) —

  Efforts made to divide the work for LSBE subcontracting areas likely to be successful and to identify portions of work available to LSBEs consistent with their availability. Include a list of divisions of work not subcontracted and the corresponding reasons for not including them. The ability or desire of a bidder/proposer to perform the contract work with its own organization does not relieve it of the responsibility to make good faith efforts on all scopes of work subject to subcontracting.

• Please upload evidence of efforts (required)
• If no, please explain below (required)
• Did you make efforts to assist potential LSBE subcontractors to meet bonding, insurance, or other governmental contracting requirements? (required) —

  Where feasible, facilitating the leasing of supplies or equipment when
  they are of such a specialized nature that the LSBE could not readily
  and economically obtain them in the marketplace.

• Please upload evidence of efforts (required)
• If no, please explain below (required)
• Did you communicate with DeKalb First Program Staff? (required) —

  Communication via email or phone with DeKalb First Program Staff seeking assistance in identifying available LSBEs. 

• If yes, provide DeKalb First Program Staff representative name and title, and date of contact. (required)
• If no, please explain below (required)
• LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR (required) —

  Please download the below documents, complete, and upload.

• Did you upload the signed letters of intent from all certified LSBEs above? (required) —

  For all contracts, a signed letter of intent from all certified LSBEs describing the work, materials, equipment or services to be performed or provided by the LSBE(s) and the agreed upon LSBE participation percentage shall be due with the bid or proposal documents.

• If no, please explain below (required)
• Did you perform any other actions, to include Mentor/Protégé commitment for solicitations $5M and above? (required)
• If yes, please specify below (required)
• If no, please explain below (required)
• BIDDER/PROPOSER STATEMENT OF COMPLIANCE (required) —

  Please download the below documents, complete and have notarized. Failure to complete, notarize and submit with the proposal will deem the responder non-responsive. An online notarization option will be provided for you when responding.

• Please upload any additional information as necessary
• Confirmation of LSBE Ordinance? (required) —

  Bidder confirms the LSBE ordinance (The DeKalb First – LSBE Ordinance), as well as review, understating and uploading of all supporting documentation? 

• LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR (required) —

  Please download the below documents, complete, and upload.

• FIRST SOURCE JOBS ORDINANCE —

  The DeKalb County First Source Jobs Ordinance requires contractors or beneficiaries entering into any type of agreement with the County, including purchase orders, regardless of what they may be called, for the procurement or disposal of supplies, services, construction projects, professional or consultant services, which is funded in whole or part with County funds or County administered funds in which the contractor is to receive $50,000 or more in County expenditures or committed expenditures and recipient of urban redevelopment action grants or community development block funds administered in the amount of $50,000 or more make a good faith effort to hire DeKalb County residents for at least 50% of jobs using the First Source Registry (candidate database). The work to be performed under this contract is subject to the provisions of the DeKalb County First Source Jobs Ordinance.

• Please complete and upload: D. First Source Jobs Ordinance Acknowledgement, and E. New Employee Tracking Form (required) —

  You may upload multiple files here.

• Confirmation of First Source Jobs Ordinance? (required) —

  Bidder confirms they have read the full WorkSource DeKalb information and agrees to comply with the provisions of the DeKalb County First Source Jobs Ordinance. 

• PUBLIC WORKS AND CONSTRUCTION FORMS
• PUBLIC WORKS CONSTRUCTION AFFIDAVIT AND OATH OF SUCCESSFUL RESPONDER (required) —

  Please download the below documents, complete and have notarized. Failure to complete, notarize and submit with the proposal will deem the responder non-responsive. An online notarization option will be provided for you when responding.

• CERTIFICATE OF CORPORATE RESPONDER (required) —

  Please download the below documents, complete, and upload.

• RESPONDER ACKNOWLEDGEMENT (required) —

  Responder acknowledges that this Proposal is valid for 90 days from and including the RFP opening date.

  Responder acknowledges that their Proposal exceeds the minimum requirements. Any deviation from minimum specifications must be explained, in detail, by the Repsonder as to how the Proposal does not meet the exact specifications.

  I, the authorized representative, acknowledge that I have read the RFP Document in its entirety and agree to conform to its every requirement. I further acknowledge that failure to prepare, submit, or execute this Proposal in the exact manner requested will be just cause to reject my entire Proposal. 

• Has the Proposer signed the Proposal Price Summary form? (required) —

  Please download the below documents, complete, and upload.

• RFP purpose? (required)
• How will you collect pricing? (required) —

  Select Electronic Pricing Table for auto-tabulation

• Will this RFP allow for subcontractors? (required)
• Will the DeKalb First LSBE Ordinance apply? (required)
• Will First Source Jobs Ordinance apply? (required) —

  Select yes if budgeted amount is over $50,000

• Funding Type? (required)