Security & Access Control

The Transit Authority of Lexington-Fayette Urban County Government, herein referred to as Lextran is issuing this Request for Proposals (RFP) to award a competitive contract to a firm for security and access control services.

Title: Security & Access Control
Reference Number: 2026-02

Proposals for Furnishing the Product(s) / Service(s) Described Herein Will Be Received Until:
2:00 pm eastern time on Wednesday, April 29, 2026.
Proposals received after the time specified may not be considered for award.
Proposals shall be submitted online via Lextran's eProcurement Portal

If you have any questions on this project, please submit your questions via the Q&A section on Lextran's eProcurement Portal. All questions, requests for clarification or comments concerning this RFP are due from proposers by end of day on Friday, March 20, 2026. Lextran’s response to questions will be provided as responses within the Q&A tab. For questions that require additional documentation or a change to the RFP document itself, Lextran will publish an addendum. Lextran intends to respond to questions as they come in, and responses will be provided no later than the question response date.

Lextran may reject any submissions that are incomplete or non-responsive or submitted after the deadline. Lextran reserves the right to cancel or reissue this RFP, or to reject, in whole or in part, any and all submissions received in response to this RFP should Lextran determine that the responses received are unsatisfactory or that such cancellation or rejection is in the best interest of Lextran. Lextran further reserves the right to waive any minor technical deficiency or irregularity in a submission package. The determination of the selection criteria and the process for evaluating the proposal shall be in the sole and absolute discretion of Lextran. Lextran also reserves the right to require of each/any Proposer, information regarding financial responsibility and viability or such other information as Lextran determines is necessary to ascertain whether a proposal is in fact a responsible proposal.  

Lextran reserves the right to publicly post bid tabulations containing vendor prices.

Background

Lextran, the Transit Authority of Lexington-Fayette Urban County Government, was established as it is known today in 1973 by the Commonwealth of Kentucky as a Mass Transportation Authority. Our mission “We serve people and our community with mobility solutions” is accomplished by focusing on three key pillars: Deliver high quality product and service, Demonstrate value to the community, and Manage and sustain resources.

Lextran provides 3.7 million trips annually with service to residents and visitors of Lexington-Fayette County on 25 fixed routes, and county-wide paratransit seven days a week, 365 days a year. With an annual combined operating and capital budget of $48 million, Lextran operates from a LEED certified headquarters employing over 200 team members with a 118-vehicle fleet for both fixed route and paratransit, including compressed natural gas, zero emission battery electric, diesel and gasoline powered vehicles.

Project Details

• Reference ID: 2026-02
• Department: Procurement
• Department Head: Deanna Istre (Purchasing Mgr)

Important Dates

• Questions Due: 2026-03-21T03:30:50.523Z
• Pre-Proposal Meeting: 2026-03-16T17:30:58.906Z — Lextran – Zoom https://us02web.zoom.us/j/88089894286?pwd=Fw8KLLwl2Ln1lYMv2CSlWa4Adp6UVo.1 Meeting Number: 880 8989 4286 Meeting Password: 236424 Join by Phone: 1(312)535-8110

Addenda

• Official Notice #1: Proposal Due Date Reminder (released 2026-04-13T13:16:42.744Z) —

  Hello all - The purpose for this notice is to post a reminder that proposals for RFP 2026-02 are due in two weeks on April 29, 2026, at 2:00PM ET.

  Proposals must be submitted through the OpenGov portal prior to the 2:00 PM EST deadline time. We would like to advise that proposers submit well before the deadline as technical difficulties and/or issues with the website are not excusable instances for missing the deadline, and such proposals will not be accepted once the deadline has passed. All proposals remain sealed by the system until the deadline and are not accessible to Lextran staff before that time.

Evaluation Criteria

• Overall Value to Lextran, Including Cost of Service (35 pts) —

  Evaluation will consider the total cost of services and the overall value offered to Lextran, including:

  • Hourly labor rates

  • Service call fees

  • Emergency response pricing

  • Transparency and completeness of pricing

  • Long term cost effectiveness

  • Value added services

  Lowest cost will not automatically receive the highest score. Value, clarity, and reasonableness of pricing will be considered.

• Demonstration of Understanding of Lextran’s Needs (25 pts) —

  Evaluation will consider the proposer’s demonstrated understanding of:

  • Lextran’s multi facility environment

  • Dual access control platforms

  • Surveillance system configuration and lifecycle considerations

  • Operational and emergency response requirements

  • Initial assessment expectations

  Proposals should clearly reflect an understanding of the scope and provide thoughtful, tailored responses rather than generic statements.

• Firm Experience & Qualifications (25 pts) —

  Evaluation will consider:

  • Experience providing similar services

  • Experience with transit agencies or comparable public entities

  • Experience with Keri, Acre, and Wisenet WAVE systems

  • Experience with commercial public address or 70 Volt paging systems

  • Qualifications and certifications of assigned personnel

  • Quality of references

  Greater weight may be given to firms demonstrating experience with similar sized multi site security environments.

• Capacity, Responsiveness, and Account Management (15 pts) —

  Evaluation will consider:

  • Demonstrated capacity to support the Lextran account

  • Availability of personnel and resources

  • Emergency response capability

  • Proposed account management structure

  • Identification of primary and backup contacts

  • Escalation procedures

Submission Requirements

• Questionnaire Notice (required) —

  Please note that this questionnaire DOES NOT need to be printed and included as part of your proposal documents. OpenGov collects your responses to these questions at the time of submission and provides them to Lextran.

• Proposal Authorization (required) —

  Are you an authorized member of your organization to submit a proposal on your firm's behalf?

• Contact Information (required) —

  Please provide your contact information (Name, Title, Email, and Phone).

• Offer and Award Confirmation (required) —

  In compliance with the current published Request for Proposal, the company represented in this proposal agrees to furnish the goods and services described in accordance with the submitted signed proposal or as mutually agreed upon by subsequent negotiation. 

• Terms & Conditions Confirmation (required) —

  Please confirm that you have read and agreed to all of the terms and conditions of this solicitation. (Including the required Federal Clauses)

• Proposal Requirements (required) —

  Do you meet all of the proposal requirements including:

  1. All Submission requirements

  2. All Scope of Services requirements

  3. All Required Forms

  4. All Cost information

  5. All Capacity information

  6. All related experience information and at least three (3) references

• Proposal Upload (required) —

  Upload your completed proposal here.

• Pricing Sheet (required) —

  Upload the pricing sheet here. 

• Upload Required Forms (required) —

  Upload all required forms:

  1. Certification of Restrictions on Lobbying
  2. Certification Regarding Debarment, Suspension and Other Ineligibility
  3. Non-Collusion Affidavit
  4. Certificate of Procurement Integrity
  5. Affidavit of Compliance-DBE (If Applicable)
• Upload Certificate of Insurance (required) —

  Please upload a copy of your certificate of insurance.

• Number of Employees (required) —

  Please choose which selection best describes your company for the number of employees:

• Years of Operation (required) —

  Please choose which response best describes your company's years of operation:

• Annual Gross Income Classification (required) —

  Please choose which response best describes your company's annual gross income:

• Company Classification (required) —

  Is your company certified as one of the following?

  1. Certified DBE
  2. Certified MBE
  3. Certified WBE
• Company Classification Certificate Upload (required) —

  If your company is certified as any of the above (DBE, MBE, WBE), please upload the up-to-date certificate here.

• Additional Information —

  Attach any additional information you would like to provide to Lextran here.

• Pricing table required? (required)
• Does this solicitation have an expected Contract Start Date? (required)
• Contract Expected Start Date (required) —

  MM/DD/YYYY

• Contract Term (required) —

  The term of any contract awarded as a result of this RFP shall be for:

   

• Is this Contract over $100,000? (required)
• Is this an Equipment Solicitation over $150,000? (required) —

  Buy America Forms Required

• Is this Contract over $150,000? (required)
• Clause Matrix Section (required) —

  Select the type of Contract for the clause matric section: 

• Is contract over $150,000? (required)
• Type of Solicitation (required) —

  Select the type of solicitation: 

Questions & Answers