Active SLED Opportunity · CALIFORNIA · SANTAMONICA
AI Summary
The City of Santa Monica seeks bids for a 5-year contract to provide unarmed security guard services at cultural sites including the Annenberg Community Beach House, Airport Arts Center, and Miles Memorial Playhouse. The contract covers daily security and private events with required licenses and compliance.
The City of Santa Monica (the “City”) is seeking bids for a five (5) year firm-fixed contract to provide unarmed security guard services at cultural facilities managed by the Cultural Affairs Division of the Recreation and Arts Department ("RAD"). The sites include the Annenberg Community Beach House, Airport Arts Center, and Miles Memorial Playhouse.
ANNENBERG COMMUNITY BEACH HOUSE
Located at 415 Pacific Coast Highway in Santa Monica, the Beach House sits on a five-acre parcel of Santa Monica State Beach. This property was originally developed by William Randolph Hearst for actress Marion Davies in the 1920s. It has a vibrant and uniquely Californian history including life as the estate of a Hollywood movie star, the Oceanhouse Hotel, the private Sand and Sea Club, and a public facility known simply as 415 PCH.
On April 25, 2009, the site opened to the public as the Annenberg Community Beach House. The Beach House combines elements of the historic Marion Davies Estate with new amenities to create a truly unique community destination. In the summer and other peak use periods, the Beach House promotes “A Great Day at the Beach” by providing traditional beach amenities and services such as showers, changing rooms, beach equipment rentals, access to the historic swimming pool, children’s play areas and splash pad, sand areas for beach volleyball and beach soccer, and take out and café style food service from the beach café. The winter months focus more on contemplative pursuits such as indoor retreats, meetings, social functions and cultural programs, art gallery exhibits, and continued access to the sand, play areas, gardens, and beach café. The site also provides tours of the famous Marion Davies Guest House.
In accordance with the City’s 1998 Re-Use Plan, the goal of the Beach House is to provide an exciting public community space that:
Private events at the Beach House may include, but are not limited to: weddings, bar/bat mitzvahs, quinceañeras, proms, corporate meetings, receptions, holiday parties, pool parties, birthday parties, baby showers, banquet/award presentations, and fundraisers. These events may have as few as 25 guests to as many as 500. On occasion, the entire Beach House site may be rented out for private events for extended timeframes (days or weeks at a time). Event clients may bring their own security services on site.
AIRPORT ARTS CENTER
The Airport Arts Center, located at Santa Monica Airport, hosts exhibitions, artists, and studio events at the historic hanger at Studios 3026 at the Santa Monica Airport. The Santa Monica Airport has a rich history as the former home of the Douglas Aircraft Company and the birthplace of the DC-3 and has been home to notable artists dating back to the 1950s. The Airport now houses the largest concentration of artists in Santa Monica, comprising 60 art studios and creative spaces across four airplane hangars and additional buildings. These studios are a cultural asset to the City, ensuring artists can continue to have a presence in the City and creating an arts campus that draws local and regional visitors.
Security services are utilized specifically for Studios 3026 at 3026 Airport Ave at the Airport Arts Center.
MILES MEMORIAL PLAYHOUSE
The historic Miles Memorial Playhouse officially reopened in the summer of 2025 and is located at 1130 Lincoln Boulevard. This public recreation hall located within Reed Park provides a community theatre space for contemporary performances and events. It was completed in 1929 after former City Councilman J. Euclid Miles and his wife Katherine bequeathed $25,000 upon his death for the construction of a "public recreation hall for the young men and women of the city" and dedicated it to their daughter Mary A. Miles. The Miles Playhouse has been a unique and active host of performances and community gatherings for over 90 years. Currently owned and operated by the City of Santa Monica Cultural Affairs Division, the Miles Memorial Playhouse is fantastic for meetings, theatrical productions, special events, and is also available for film and photo shoots.
Private events at these various cultural facilities may include, but are not limited to: theatrical productions, weddings, bar/bat mitzvahs, quinceañeras, proms, corporate meetings, receptions, holiday parties, birthday parties, baby showers, banquet/award presentations, and fundraisers. These events may have as few as 25 guests and as many as 500. Event staff will work with Contractor to determine the number of security officers needed for each event.
We hereby offer to sell the City of Santa Monica the material and/or service at the prices described herein and under the terms and conditions hereon or attached or referenced.
The Minimum Scope of Limits of Insurance can be found in the section titled Insurance Requirements.
Vendor shall procure and maintain for the duration of the Agreementinsurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Vendor, its agents, representatives, employees or subcontractors.
By confirming below, I declare under penalties of perjury that the forgoing certifications and assurances, any other statements made by me are true and correct.
The undersigned has checked carefully all of the documents contained in this Non-Discrimination Policy Acknowledgment.
I agree that the representations herein are made under penalty of perjury.
Only the successful bidder will be required to submit a payment bond, because the good or service exceeds $25,000. Please confirm your acknowledgement here.
Please enter payment discount terms; otherwise net thirty (30) days will apply if left blank
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
CITY OF SANTA MONICA OAKS INITIATIVE NOTICE
NOTICE TO APPLICANTS, BIDDERS, PROPOSERS AND OTHERS SEEKING DISCRETIONARY PERMITS, CONTRACTS, OR OTHER BENEFITS FROM THE CITY OF SANTA MONICA
Santa Monica’s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s text from the City Clerk.
This information is required by City Charter Article XXII—Taxpayer Protection. It prohibits a public official from receiving, and a person or entity from conferring, specified personal benefits or campaign advantages from a person or entity after the official votes, or otherwise takes official action, to award a “public benefit” to that person or entity. The prohibition applies within and outside of the geographical boundaries of Santa Monica.
All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists for persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees. Examples of a “public benefit” include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12-month period.
In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This information must be updated and supplied every 12 months.
Please download the below documents, complete, and upload.
CITY OF SANTA MONICA LIVING WAGE ORDINANCE
Certification for Providers of Services to the City of Santa Monica
(Fiscal Year 23/24 – July 1, 2023 through June 30, 2024)
TO BE COMPLETED BY ALL CONTRACTORS PROVIDING SERVICES TO THE CITY OF SANTA MONICA IN EXCESS OF $54,200
The City of Santa Monica Municipal Code Chapter 4.65, Living Wage Ordinance (LWO), establishes a Minimum Wage of $19.73 per hour for certain employees of contractors providing services to the City where services exceed $54,200 or more and requires that contractors also provide the same health care and other benefits to employees’ same sex spouses and domestic partners as are provided to other employees’ spouses.
An employee covered by the LWO is any person who does not actually work as a manager, supervisor, or confidential employee, and who is not required to possess an occupational license.
The Living Wage Ordinance applies the services sought pursuant to this bid and bidders are required to prepare and return the Living Wage Certification Form. If the bidder is selected, the bidder must maintain payroll records that include, at minimum, the full name of each employee providing services under the contract, job classification and rate of pay. Bids that fail to include Certification Forms may be considered non-responsive and excluded from further consideration.
Please prepare the following certification if you are a contractor engaging in a contract for services with the City of Santa Monica in excess of $54,200.
Your signature on this certification grants the City permission to review any and all payroll books and records and any company documents pertaining to the benefits offered to employees to assure your compliance with the LWO during the term of the contract.
Please direct any questions to:
City of Santa Monica Finance Department
Attention: Living Wage Compliance Section
1685 Main Street, Mail Stop 09
Santa Monica, CA 90401
You can also contact staff regarding living wage ordinance questions by e-mail at finance.mailbox@smgov.net or by phone 310-458-8281.
Proposers must answer these questions below. Note, the business license documentation is only required from the successful Proposer.
If YES, Vendor must have a City of Santa Monica Business License. Contact the Business License unit for the appropriate forms.
If NO, continue to next question.
If YES, Vendor must have a City of Santa Monica Out-of City Business License. Contact the Business License unit for the appropriate forms.
If NO, no license is needed.
Is the vendor located in or will the vendor come into the City of Santa Monica to conduct business,
then answer YES, and in addition to having a CITY OF SANTA MONICA BUSINESS LICENSE, Vendor will be required to have insurance (see Insurance Requirements Section for descriptions).
Please download the below documents, complete, and upload.
This is to certify that all requirements for insurance of subcontractors as specified have been met.
Please download the below documents, complete, and upload.
Please upload a copy of your current California Private Patrol Operator's License here.
Is this bid for goods?
Is this bid for services?
Does this bid allow for subcontractors?
Is Living Wage Required? If not sure, then click here. There is the possibility that a Public Works bid still needs the Living Wage requirement in addition to the Prevailing Wage requirement. (Not that common, but is an option)
Will there be a Job Walk?
Are the Services over $10,000?
Is a contractor's license needed?
Please enter the Contractor License or licenses needed for this project. For example, "C33 - Painting and Decorating, C33 - Painting and Decorating Contractor". If none are needed, please leave blank.
Choose from the following contractual options
Does this project need a payment bond? If the good or services exceed $25,000 a payment bond is required
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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