Active SLED Opportunity · OKLAHOMA · THE CITY OF OKLAHOMA CITY AND TRUSTS
AI Summary
The City of Oklahoma City seeks a licensed security guard company to provide on-site and mobile patrol security services, fare enforcement support, and related services at COTPA facilities. This is a formal RFP with electronic bid submission and a recommended pre-bid conference via Teams.
The Central Oklahoma Transportation and Parking Authority (COTPA) is seeking the services of a licensed and qualified security guard company to provide on-site security guard personnel, mobile patrol, foot patrol, fare enforcement support, and related security services at COTPA managed facilities and properties. **Solicitation Type**: RFP - Request for Proposal (Formal) **Source ID**: PU.MU.USA.2722754.C19106251 **Piggyback Contract**: No **Question Acceptance Deadline**: 07/29/2026 11:00 AM EDT **Questions are submitted online**: Yes **Bid Submission Type**: Electronic Bid Submission **Owner Organization**: Central Oklahoma Transportation and Parking Authority **Solicitation Number**: RFP -COTPA-26-011 **Reference Number**: 0000427824 **Pricing**: No Pricing **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Proposal Documents | Attach Proposals Document(s) as requested in the RFP. | Yes | No | | Letter of Authorization | Attach Completed Letter of Authorization (if needed) | No | Yes | | Exceptions | Attach Exceptions to RFP Requirements (if needed) | No | No | **Pre-Bidding Events**: Event: Prebid Conference | Date: 07/24/2026 11:00 AM EDT | Location: Teams call **Questions and Answers**: | Question | Answer | |---|---| | Current provider Who is the current security provider and what are their bill rates? Arrow Right Answer: Our current vendor is Elite. Their bill rates are proprietary information. | Current provider Who is the current security provider and what are their bill rates? Arrow Right Answer: Our current vendor is Elite. Their bill rates are proprietary information. | | vehicles required Do any of the sites need vehicles? If yes, which ones? Arrow Right Answer: The guard needs to drive the streetcar alignment (4.86 miles) first thing in the morning. | vehicles required Do any of the sites need vehicles? If yes, which ones? Arrow Right Answer: The guard needs to drive the streetcar alignment (4.86 miles) first thing in the morning. | | weekly hours For 420 NW 5th St., Oklahoma City, how many security officers are needed per shift? How many weekly hours are needed here? Same question for: 406 SW 7th St. Arrow Right Answer: Please see the Security Services attachment in Bidnet. | weekly hours For 420 NW 5th St., Oklahoma City, how many security officers are needed per shift? How many weekly hours are needed here? Same question for: 406 SW 7th St. Arrow Right Answer: Please see the Security Services attachment in Bidnet. | | weekly hours For 320 E. Commanche St, Norman, OK, how many officers are needed per shift? How many weekly hours? Arrow Right Answer: Please see the Security Services attachment in Bidnet. | weekly hours For 320 E. Commanche St, Norman, OK, how many officers are needed per shift? How many weekly hours? Arrow Right Answer: Please see the Security Services attachment in Bidnet. | | Current contract What was the start date and initial term length of the current contract? Have there been any significant modifications from the previous contract to the new one? Arrow Right Answer: Original agreement was a 5 year agreement with the option of 2 one- year renewals. No significant changes. | Current contract What was the start date and initial term length of the current contract? Have there been any significant modifications from the previous contract to the new one? Arrow Right Answer: Original agreement was a 5 year agreement with the option of 2 one- year renewals. No significant changes. | | Verification of bonding The Special Provisions section states that the proposer must provide verification of bonding. What kind of bonding (bid bond, performance bond, letter of surety) is required and what value is required for each bond? If bonding is required, is it before or after award? Arrow Right Answer: No bond is required. | Verification of bonding The Special Provisions section states that the proposer must provide verification of bonding. What kind of bonding (bid bond, performance bond, letter of surety) is required and what value is required for each bond? If bonding is required, is it before or after award? Arrow Right Answer: No bond is required. | | Current personnel Can you provide an estimate of the current number of security personnel working weekly and their total weekly hours? Arrow Right Answer: The hours covered are in the scope of work. It is one guard per shift. | Current personnel Can you provide an estimate of the current number of security personnel working weekly and their total weekly hours? Arrow Right Answer: The hours covered are in the scope of work. It is one guard per shift. | | General wages Beyond the state and federal minimum wage, is there a prevailing wage, living wage ordinance, local mandated wage, or contract-specific wage? Arrow Right Answer: Only state and federal minimum wage requirements. | General wages Beyond the state and federal minimum wage, is there a prevailing wage, living wage ordinance, local mandated wage, or contract-specific wage? Arrow Right Answer: Only state and federal minimum wage requirements. | | Proposal page limit Outside of the Technical Proposal page limit of five (5) pages, is there a page limit for the entirety of the Proposal section? Arrow Right Answer: No, there is no proposal page limit outside of the five-page technical understanding portion of the proposal. | Proposal page limit Outside of the Technical Proposal page limit of five (5) pages, is there a page limit for the entirety of the Proposal section? Arrow Right Answer: No, there is no proposal page limit outside of the five-page technical understanding portion of the proposal. | | Location estimates Can you provide estimates of the number of locations of services for the following: River Cruise, Streetcar facilities, Parking facilities, Maintenance facilities, and Bus Stops/Hubs? Arrow Right Answer: Most of the guards and guards hours will be at the Transit Center and Streetcar Maintenance Facility. River Cruises – Four Landings Streetcar Facility – One plus the streetcar alignment Parking Facilities - Four Maintenance Facilities - One Bus Stops/Hubs – Transit Center – approximately 1,500 bus stops | Location estimates Can you provide estimates of the number of locations of services for the following: River Cruise, Streetcar facilities, Parking facilities, Maintenance facilities, and Bus Stops/Hubs? Arrow Right Answer: Most of the guards and guards hours will be at the Transit Center and Streetcar Maintenance Facility. River Cruises – Four Landings Streetcar Facility – One plus the streetcar alignment Parking Facilities - Four Maintenance Facilities - One Bus Stops/Hubs – Transit Center – approximately 1,500 bus stops | | Unarmed/armed specification While the RFP states it is for unarmed security guards at various COTPA locations, the minimum qualifications for security staff state, "[Security officers shall] hold and maintain a valid and current armed or unarmed security guard license certified by CLEET and possess required CLEET training." Does this mean some guards will be armed or will all guards be unarmed? Arrow Right Answer: All guards will be unarmed. | Unarmed/armed specification While the RFP states it is for unarmed security guards at various COTPA locations, the minimum qualifications for security staff state, "[Security officers shall] hold and maintain a valid and current armed or unarmed security guard license certified by CLEET and possess required CLEET training." Does this mean some guards will be armed or will all guards be unarmed? Arrow Right Answer: All guards will be unarmed. | | follow uip question In regard to your response to referencing the schedule. Can you confirm for 420 NW 5th street, do you require eight security officers per shift? Arrow Right Answer: One guard per shift. | follow uip question In regard to your response to referencing the schedule. Can you confirm for 420 NW 5th street, do you require eight security officers per shift? Arrow Right Answer: One guard per shift. | | Mobile Patrol In the RFP, it is mentioned that officers will be conducting mobile patrol as part of their daily functions. In this case, would there be an actual patrol vehicle required for this duty? If so, would the patrol vehicle need to be provided by the award winner or would it be provided by the client? Arrow Right Answer: Vendor must provide the patrol car. | Mobile Patrol In the RFP, it is mentioned that officers will be conducting mobile patrol as part of their daily functions. In this case, would there be an actual patrol vehicle required for this duty? If so, would the patrol vehicle need to be provided by the award winner or would it be provided by the client? Arrow Right Answer: Vendor must provide the patrol car. | | Security guards Regarding the guard staffing, are these armed or unarmed guard positions Arrow Right Answer: As the answer to Question 11 states, all guards will be unarmed. | Security guards Regarding the guard staffing, are these armed or unarmed guard positions Arrow Right Answer: As the answer to Question 11 states, all guards will be unarmed. | | Vehicles and fuel cost in ref. to Q13, how many sites will require a vehicle and would you prefer for the fuel to be billed on as "as used" basis? or would you prefer to provide average milage per vehicle for an estimated annual fuel cost? Arrow Right Answer: The fuel will need to be billed on as "as used" basis. | Vehicles and fuel cost in ref. to Q13, how many sites will require a vehicle and would you prefer for the fuel to be billed on as "as used" basis? or would you prefer to provide average milage per vehicle for an estimated annual fuel cost? Arrow Right Answer: The fuel will need to be billed on as "as used" basis. | | fuel and repairs In the description provided, the security vehicle belonges to the library. Just wanting to confirm who will be responsible for the fuel, maintenance and repairs of the security vehicles. Thank you. Arrow Right Answer: The fuel will need to be billed on as "as used" basis; however, maintenance and repairs of the vehicle will be the responsibility of the vendor. | fuel and repairs In the description provided, the security vehicle belonges to the library. Just wanting to confirm who will be responsible for the fuel, maintenance and repairs of the security vehicles. Thank you. Arrow Right Answer: The fuel will need to be billed on as "as used" basis; however, maintenance and repairs of the vehicle will be the responsibility of the vendor. | | number of vehicles can we please confirm the number of vehicles that will be required? as well as any specifications for them? Such as light bars, labeling, internal cameras/video recording systems? Arrow Right Answer: One vehicle will be required. It will need a light bar. Labeling, internal cameras/video recording systems are not required | number of vehicles can we please confirm the number of vehicles that will be required? as well as any specifications for them? Such as light bars, labeling, internal cameras/video recording systems? Arrow Right Answer: One vehicle will be required. It will need a light bar. Labeling, internal cameras/video recording systems are not required | | In reference to vehicles Since we are now aware that the vendor is responsible for providing a vehicle for the contract, how many vehicles are currently being utilized in the current contract? Arrow Right Answer: One vehicle. | In reference to vehicles Since we are now aware that the vendor is responsible for providing a vehicle for the contract, how many vehicles are currently being utilized in the current contract? Arrow Right Answer: One vehicle. | | pricing format Is there a pricing form to fill out? Arrow Right Answer: No, however please see page 10 of the RFP in Proposal content which states the Proposal Pricing Structure -- Provide a comprehensive overview of the cost structure, detailing all major components and allocations to ensure transparency and informed decision-making. Proposal must include Proposed Hourly Rate and Holiday/Overtime Rate for Security Guard Services. | pricing format Is there a pricing form to fill out? Arrow Right Answer: No, however please see page 10 of the RFP in Proposal content which states the Proposal Pricing Structure -- Provide a comprehensive overview of the cost structure, detailing all major components and allocations to ensure transparency and informed decision-making. Proposal must include Proposed Hourly Rate and Holiday/Overtime Rate for Security Guard Services. | | current security provider Was the current security provider's option periods exercised? If not, can you provide why? Arrow Right Answer: Yes, their renewable options were exercised | current security provider Was the current security provider's option periods exercised? If not, can you provide why? Arrow Right Answer: Yes, their renewable options were exercised | | Vehicles for patrol How many security patrol vehicles will be required for this proposal? Arrow Right Answer: One vehicle will be required. | Vehicles for patrol How many security patrol vehicles will be required for this proposal? Arrow Right Answer: One vehicle will be required. | | Billed Hours Can you please clarify the billable HPW, the Security Services schedule shows 13 locations with schedules totaling 2,003.5 HPW, from the pre bid meeting it was made clear these are all possible locations, but some locations do not currently have security. Understanding schedules may fluctuate and be change, if it is easier to provide annual hours billed for the last fiscal year that would help as well. Arrow Right Answer: Transit Center --- Regular hours 1894 Holiday Hours 224, BRT Fare -- Regular hours 4176 Holiday Hours 112, Streetcar Fare -- Regular hours 4176 Holiday Hours 112, Streetcar Building Security -- Regular hours 3285 Holiday Hours 63, Streetcar -- Regular hours 4176 Holiday Hours 112, and Bus -- Regular hours 4176 Holiday Hours 112 | Billed Hours Can you please clarify the billable HPW, the Security Services schedule shows 13 locations with schedules totaling 2,003.5 HPW, from the pre bid meeting it was made clear these are all possible locations, but some locations do not currently have security. Understanding schedules may fluctuate and be change, if it is easier to provide annual hours billed for the last fiscal year that would help as well. Arrow Right Answer: Transit Center --- Regular hours 1894 Holiday Hours 224, BRT Fare -- Regular hours 4176 Holiday Hours 112, Streetcar Fare -- Regular hours 4176 Holiday Hours 112, Streetcar Building Security -- Regular hours 3285 Holiday Hours 63, Streetcar -- Regular hours 4176 Holiday Hours 112, and Bus -- Regular hours 4176 Holiday Hours 112 | | Officer Structure How many positions are related to the contract, is there an Account Manager/site supervisor, shift leads? are there currently any salaried employees for Elite that are working on the site currently? Arrow Right Answer: No salary employee is working the at the site(s). | Officer Structure How many positions are related to the contract, is there an Account Manager/site supervisor, shift leads? are there currently any salaried employees for Elite that are working on the site currently? Arrow Right Answer: No salary employee is working the at the site(s). | | total hours After the pre-bid meeting, it was unclear how many total hours this RFP is for. For us to generate a bill rate, overtime rate, and holiday rate, we need to take into account the total number of hours to calculate it as hourly volume impacts the rate. Can we please get a total of hours per week that this RFP is requesting? Arrow Right Answer: Total regular hours = 31883. Total holiday hours = 735 | total hours After the pre-bid meeting, it was unclear how many total hours this RFP is for. For us to generate a bill rate, overtime rate, and holiday rate, we need to take into account the total number of hours to calculate it as hourly volume impacts the rate. Can we please get a total of hours per week that this RFP is requesting? Arrow Right Answer: Total regular hours = 31883. Total holiday hours = 735 | | Observed Holidays Which holidays are observed by COTPA? Arrow Right Answer: Holiday hours are 7a to 5p Independence day Labor day Veterans day Thanksgiving Day Day after Thanksgiving Day before Christmas Christmas Day New Years Martin Luther King Jr Birthday Memorial Day Juneteenth | Observed Holidays Which holidays are observed by COTPA? Arrow Right Answer: Holiday hours are 7a to 5p Independence day Labor day Veterans day Thanksgiving Day Day after Thanksgiving Day before Christmas Christmas Day New Years Martin Luther King Jr Birthday Memorial Day Juneteenth | | Rate Escalation Methodology Section 13 of the Sample PSA indicates renewal-year rate adjustments must be supported by CPI or a similarly reliable index. Please confirm: (a) the specific index COTPA intends to use, (b) whether adjustments would take effect at the start of each contract year or only at renewal, and (c) whether COTPA will require documentation/justification from the Proposer at each adjustment point, or whether this is negotiated case-by-case. Arrow Right Answer: Adjustments are only at renewal times. For rate changes, we will need a breakdown of the new costs. | Rate Escalation Methodology Section 13 of the Sample PSA indicates renewal-year rate adjustments must be supported by CPI or a similarly reliable index. Please confirm: (a) the specific index COTPA intends to use, (b) whether adjustments would take effect at the start of each contract year or only at renewal, and (c) whether COTPA will require documentation/justification from the Proposer at each adjustment point, or whether this is negotiated case-by-case. Arrow Right Answer: Adjustments are only at renewal times. For rate changes, we will need a breakdown of the new costs. | | Equipment Specifications Please provide specifications (or acceptable ranges) for equipment the Proposer is expected to supply, including: two-way radios/communication devices, guard management/reporting software (if COTPA has a preferred or required platform), mobile phones, uniform standards beyond what's stated in the RFP, and patrol vehicle make/model requirements. Arrow Right Answer: COTPA will provide the radios for security guards to use and the fare enforcement device. No uniform standards beyond what's stated in the RFP and we do not have any patrol vehicle make/model requirements. | Equipment Specifications Please provide specifications (or acceptable ranges) for equipment the Proposer is expected to supply, including: two-way radios/communication devices, guard management/reporting software (if COTPA has a preferred or required platform), mobile phones, uniform standards beyond what's stated in the RFP, and patrol vehicle make/model requirements. Arrow Right Answer: COTPA will provide the radios for security guards to use and the fare enforcement device. No uniform standards beyond what's stated in the RFP and we do not have any patrol vehicle make/model requirements. | | Equipment Cost Treatment Should the cost of required equipment (uniforms, radios, phones, guard management software, vehicle, etc.) be built into the hourly billing rate, or invoiced as separate line items? Arrow Right Answer: Everything should be built into the hourly rate. | Equipment Cost Treatment Should the cost of required equipment (uniforms, radios, phones, guard management software, vehicle, etc.) be built into the hourly billing rate, or invoiced as separate line items? Arrow Right Answer: Everything should be built into the hourly rate. | | Defensive Equipment (Baton/OC Spray) For guards carrying authorized defensive equipment, should the associated equipment and training costs be billed as incurred, or included within the standard hourly rate? Arrow Right Answer: All guards will be unarmed as per the RFP. | Defensive Equipment (Baton/OC Spray) For guards carrying authorized defensive equipment, should the associated equipment and training costs be billed as incurred, or included within the standard hourly rate? Arrow Right Answer: All guards will be unarmed as per the RFP. | | CPR/AED and First Aid Certification. Are guards required to hold current CPR/AED and First Aid certification as a condition of assignment, or is this left to Proposer's discretion? Staffing Detail. Can COTPA provide an estimated total headcount and hours-per-week breakdown by role (e.g., guards, shift supervisors, site supervisors), beyond the location-level estimates in the Security Services document? Arrow Right Answer: No CPR certification required. Annuals hours have been provided as an answer to a published question. | CPR/AED and First Aid Certification. Are guards required to hold current CPR/AED and First Aid certification as a condition of assignment, or is this left to Proposer's discretion? Staffing Detail. Can COTPA provide an estimated total headcount and hours-per-week breakdown by role (e.g., guards, shift supervisors, site supervisors), beyond the location-level estimates in the Security Services document? Arrow Right Answer: No CPR certification required. Annuals hours have been provided as an answer to a published question. | | Current Contract Spend can you provide total spend under the current security services contract for calendar year 2025, and year-to-date spend for 2026. Arrow Right Answer: The total spend will be based on the hourly rates. | Current Contract Spend can you provide total spend under the current security services contract for calendar year 2025, and year-to-date spend for 2026. Arrow Right Answer: The total spend will be based on the hourly rates. | | hours per week confrimation 31,883 is a very large number of hours per week. We just wanted to confirm that that is the number of billable hours per week, and not the total number of hours to be billed annually? Arrow Right Answer: See question 22 published answers for annual hours. | hours per week confrimation 31,883 is a very large number of hours per week. We just wanted to confirm that that is the number of billable hours per week, and not the total number of hours to be billed annually? Arrow Right Answer: See question 22 published answers for annual hours. |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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