Security Services - Lea County Fair & Rodeo

The Lea County Board of County Commissioners is requesting proposals from qualified vendors to provide security services for the Lea County Fair and Rodeo. Award will be for a Multi-Term contract.

Background

Lea County hosts the annual Lea County Fair & Rodeo each year. Security services are provided each year during the 10 day event. The requirements listed in this Request for Proposals are for the purpose of soliciting proposals that accurately address the needs of Lea County at the most advantageous cost.

Project Details

• Reference ID: 10 - (25-26)
• Department: Fairgrounds
• Department Head: Wyatt Duncan (Director)

Important Dates

• Questions Due: 2026-03-20T23:00:00.000Z

Evaluation Criteria

• Qualifications, Experience and Expertise of Firm (30 pts)
• Past/Current Project References (20 pts)
• Cost Proposal (50 pts)

Submission Requirements

• Submittal Form (required) —

  Please download the below documents, complete, and upload.

• QUALIFICATIONS, EXPERIENCE AND EXPERTISE OF FIRM (required) —

  Response must address each item in the order listed below:

  1. Offeror Experience - Offeror must submit with their proposal a brief history of itself; including the number of years Offeror has been in business, and a statement of relevant business experience. The Offeror should thoroughly describe their experience with similar services for government entities.
  2. Offeror Expertise - Provide a narrative of Offeror's expertise related to the requirements listed in Specification Section. Explain ability to provide quality and quantity of personnel services required.
  3. Staff Experience - Thoroughly describe proposed staffing, including the education, knowledge, relevant experience, as well as any certifications or other professional credentials that clearly show proposed staff members' qualifications. Copies of staff certifications must be included.
  4. Training - Include a description of the Offeror's expertise and experience in the field of training security personnel. Describe training received by each level of staff who will be involved in the performance of the resultant Price Agreement. Offeror must specifically address the extent of training provided to its employees, including subject matter and the number of hours of training provided in each subject area. Clearly state areas of training provided by Offeror that are above and beyond licensing/registration requirements. Training must be completed prior to contract personnel being assigned for duty.
  5. Program Management - The Contractor's proposal shall include a description of the program management process for central management, liaison and communication between the contractor and the agency. Explain your approach to how project difficulties/issues are handled.
• PAST/CURRENT PROJECT REFERENCES (required) —

  Response must include:

  1. Information on three (3) recent projects (within the past 5 years) with public sector entities and similar or larger in size and scope to this project. Include contact information including entity name, project name, contact name, phone number and email address.
• Options, Exceptions or Variations (required) —

  Please download the below documents, complete, and upload.

• Campaign Contribution Disclosure Form (required) —

  Please download the below documents, complete, and upload.

• New Mexico Resident / Resident Veterans Preference Certification —

  This information is not required as part of your proposal. However, it is required if you wish to receive the evaluation preference for having one of the two certifications. If you possess one of these certifications and do not properly complete this portion of your proposal and provide the necessary documentation, you will not gain the preference for your proposal's evaluation.

  Please download the below documents, complete, and upload.

• Non-Collusion Affidavit (required) —

  Please download the below documents, complete, and upload.

• Indebted To or Expecting Receivable From County Individual (required) —

  Are you indebted to or have a receivable from any member of the Board of County Commissioners; elected county officials, administration officials, department heads, and key management supervisors with the County of Lea?

• Indebted To or Expecting Receivable From County Individual - Explanation (required) —

  You have indicated that you are indebted to or have a receivable from any member of the Board of County Commissioners; elected county officials, administration officials, department heads, and key management supervisors with the County of Lea.

  Please explain.

• Relations to County Individuals (required) —

  Are you, or any officer of your company related to any member of the Board of County Commissioners; elected county officials, administration officials, department heads, key management supervisors of the County of Lea and have you had any of the following transactions since January 1, 2008, to which Lea County was, is to be, a party?

  • Sales, Purchase or Leasing of Property
  • Receiving, Furnishing of Goods, Services or Facilities
  • Commissions or Royalty Payments

  If the answer is yes to any one or more of the above transaction types, indicate "YES" to this question and explain in the next question.

• Relations to County Individuals - Explanation (required) —

  You have indicated that you or any officer of your company related to any member of the Board of County Commissioners; elected county officials, administration officials, department heads, key management supervisors of the County of Lea and have had any one or more of the following transactions since January 1, 2008, to which Lea County was, is to be, a party.

  • Sales, Purchase or Leasing of Property
  • Receiving, Furnishing of Goods, Services or Facilities
  • Commissions or Royalty Payments

  Please indicate all of the above transaction types this applies to and provide an explanation for each type.

• Financial Interest of County Individual (required) —

  Does any member of the Board of County Commissioners; elected county officials, administration officials, department heads, key management supervisors with the County of Lea, have any financial interest in your company whether a sole proprietorship, partnership, or corporation of any kind that currently conducts business with the County of Lea?

• Financial Interest of County Individual - Explanation (required) —

  You have indicated that a member of the Board of County Commissioners; elected county officials, administration officials, department heads, or a key management supervisors with the County of Lea, has a financial interest in your company.

  Please explain.

• Authority Over Bank Account (required) —

  At any time from January 2008 through the present, did you, your company, or any officer of your company have an interest in or signature authority over a bank account for the benefit of a member of the Board of County Commissioners; elected county officials, administration officials, department heads, key management supervisors with the County of Lea?

• Authority Over Bank Account - Explanation (required) —

  You have indicated that between January 2008 through the present, you, your company, or an officer of your company have had or currently do have an interest in or signature authority over a bank account for the benefit of a member of the Board of County Commissioners; elected county officials, administration officials, department heads, key management supervisors with the County of Lea.

  Please explain.

• Employment of Employees and Family Members (required) —

  Are you negotiating to employ or do you currently employ any employee, officer or family member of an employee or officer of County of Lea?

• Employment of Employees and Family Members - Explanation (required) —

  You have indicated that you are negotiating to employ or that you currently do employ an employee, officer or family member of an employee or officer of County of Lea.

  Please explain.

• Related Parties Disclosure Confirmation (required) —

  I hereby confirm that the answers I have provided to the foregoing questions within the Related Parties Disclosure section of this RFP Response are correctly stated to the best of my knowledge and belief.

• Certification Regarding Debarment, Suspension, and Other Responsibility Matters (required) —

  Offeror certifies to the best of its knowledge and belief that it and its principals:

  Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal Department or Agency;

  have not within a three year period preceding this proposal been convicted of, had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State Antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

  Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any offenses; and

  Have not within a three-year period preceding this application/proposal had one or more public transaction (Federal, State, or local) terminated for cause or default.

  Offeror understands that a false statement on this certification/confirmation may be grounds for rejection of this proposal or termination of the award. Under 18USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both.

• Submittal Confirmation (required) —

  Proposer hereby certifies that all information provided within this submittal is accurate to the best of their knowledge and acknowledges that they have provided proof of their authority to submit a proposal on behalf of the stated Company in their Submittal Form.

• Brief Description of Services (required) —

  Complete the sentence below by typing in what should appear within the highlighted area.

  The Lea County Board of County Commissioners is requesting proposals from qualified vendors to provide _______________.

• Commodity Codes (required) —

  What are the commodity codes that will be used for this solicitation?

• Term of Contract (required) —

  Is this contract for a multi-year term? Or is it for a single specified term?

• Duration of Term (required) —

  What is the intended duration of the contract?

  Specify in the following manner:
  written number (#) duration units

  Example:
  two (2) years

• Initial Term (required) —

  What is the duration of the initial term of the contract before any renewals apply?

  Specify in the following manner:
  written number (#) duration units

  Example:
  two (2) years

• Number of Renewals (required) —

  How many potential renewals will there be for this contract?

  Specify in the following manner:
  written number (#)

  Example:
  one (1)

• Duration of Renewals (required) —

  What is the duration of each potential renewal?

  Specify in the following manner:
  written number (#) duration unit (use singular not plural)

  Example:
  two (2) year

• Electronic Pricing Table (required) —

  Do you wish to use the electronic pricing table available within OpenGov Procurement for this RFP?

  This does not prevent you from also obtaining a separate cost sheet/proposal with all fees broken down.

• Hobbs Daily News Sun Advertisement Date (required) —

  What is the advertisement date for this RFP in the Hobbs Daily News Sun?