Active SLED Opportunity · CALIFORNIA · FRESNO HOUSING
AI Summary
Fresno Housing seeks licensed, insured security service providers to deliver unarmed security personnel, mobile patrols, alarm response, and emergency services at multiple properties. The contract requires compliance with HUD and California labor standards, performance bonds, and detailed reporting. Bids due August 24, 2026.
In keeping with its strategic plan, the Agency is now soliciting for Bids from qualified, licensed and insured entities to provide Security Services (Trade services) to the Agency. All Bids submitted in response to this solicitation must conform to all of the requirements and specifications outlined within this document and any designated attachments in its entirety.
Bids are due no later than 4:00 pm on Monday, August 24, 2026, through the Procurement Portal.
Fresno Housing is a public housing agency responsible for providing safe, decent, and affordable housing to low-income families, seniors, and persons with disabilities within its jurisdiction. The Agency owns and/or manages multiple residential communities, administrative facilities, and related properties that require professional security services to support resident safety, protect the Agency's assets, and assist in maintaining a secure living environment.
Fresno Housing is seeking qualified and licensed security service providers to furnish unarmed security personnel and related services at designated properties. Services may include routine patrols, monitoring of common areas, incident response, documentation of security-related activities, coordination with local law enforcement, and other duties as directed by the Agency. The selected contractor shall provide professional, reliable, and community-oriented security services that promote resident safety while respecting the rights and dignity of all residents and visitors. The contractor must comply with all applicable federal, state, and local laws, regulations, licensing requirements, and the Agency's policies.
This procurement is being conducted in accordance with applicable U.S. Department of Housing and Urban Development (HUD) requirements and Fresno Housing's procurement policies.
| Event | Date | Location |
|---|---|---|
| Bid Opening | 2026-08-25T17:00:00.000Z | Microsoft Teams meeting Join: https://teams.microsoft.com/meet/213970496299149?p=p4IwVzXVtPCw2YVgIS Meeting ID: 213 970 496 299 149 Passcode: WM7AK3k5 |
All quantities entered by the Agency herein and within the corresponding Pricing Items within the noted Internet System are for calculating purposes only.
Contracting with small and minority firms, women's business enterprise and labor surplus area firms.
The bid bond or guarantee shall be included in the bid package submitted by each bidder for any proposed fee that is greater than $25,000. This bond ensures that if awarded the contract, the bidder will accept and perform the work under the contract. It also ensures that the bidder will not attempt to withdraw or otherwise not fulfill the contract. Finally, the bid bond ensures that the bidder will execute the contractual documents that are required within the time specified in the solicitation or forfeit all or part of the guarantee. A certified check, bank draft, U.S. Government Bonds at par value, bid bond secured by an acceptable surety company, or other negotiable instrument may be accepted as a bid guarantee. If the successful bidder refuses to sign the contract after award, the bid bond is forfeited, and the award will then go to the next lowest responsive and responsible bidder. If a bid bond or guarantee is not submitted with the bid, the Agency will reject the bid as non-responsive. The Agency anticipates that it will not return any bid bonds until the contract has been awarded and the required performance and payments bonds have been furnished until all bids have been rejected; or the time specified for acceptance of bids has expired. In fairness to the other bidders, the Agency may also choose to return the bid bonds if the Agency has a firm and reasonable assurance that the responsive and responsible bidder who submitted the lowest cost will execute the contract. For Capital Fund work, a bid guarantee from each bidder equivalent to 5 percent of the bid price is required for each construction contracts see 24 CFR 905.316(d)(1) and one of the following:
Questions and requests for information are encouraged to be submitted through the Procurement Portal.
All Questions and requests for information may be addressed in writing to the CF. The CF will respond to all such inquiries in writing by addendum to all prospective bidders (i.e., firms or individuals that have obtained the IFB Documents). During the IFB solicitation process, the CF will NOT conduct any ex parte (a substantive conversation—“substantive” meaning, when decisions pertaining to the IFB are made—between the Agency and a prospective bidder when other prospective bidders are not present) conversations that may give one prospective bidder an advantage over other prospective bidders. This does not mean that prospective bidders may not call the CF—it simply means that, other than making replies to direct the prospective bidder where his/her answer has already been issued within the solicitation documents, the CF may not respond to the prospective bidder’s inquiries but will direct him/her to submit such inquiry in writing so that the CF may more fairly respond to all prospective bidders in writing by addendum.
The Agency will not execute a contract on the successful bidder's form–contracts will only be executed on the Agency form (please see Sample Contract) and by submitting a bid, the successful bidder agrees to do so (please note that the Agency reserves the right to amend this form as the Agency deems necessary). However, the Agency will during the IFB process (prior to the submittal deadline) consider any contract clauses that the proposer wishes to include therein and submits in writing a request for the Agency to do so; but the failure of the Agency to include such clauses does not give the successful bidder the right to refuse to execute the Agency's contract form. It is the responsibility of each prospective bidder to notify the Agency, in writing, prior to submitting a bid, of any contract clause that he/she is not willing to include in the final executed contract and abide by. The Agency will consider and respond to such written correspondence, and if the prospective bidder is not willing to abide by the Agency's response (decision), then that prospective bidder shall be deemed ineligible to submit a bid.
Please note that the successful bidder shall NOT conduct any additional work without the prior written authorization of the Agency representative (via delivery of a Task Order, which may take the form of an e-mail). Failure to abide by this directive shall release the Agency of any obligation to pay the successful bidder for any work conducted without the noted prior written authorization.
In the case of bids, the award shall be decided as detailed within Section 6.12.C of HUD Procurement Handbook 7460.8 REV 3, by “drawing lots or other random means of selection.”
An original certificate evidencing the proposer’s current industrial (worker’s compensation) insurance carrier and coverage amount;
Bids received after the published deadline will not be accepted or considered.
Provide proof of California Business License, General Liability, Auto-Insurance, Worker’s Compensation, and Other Liability Insurance.
By completing, executing and submitting the Form of Bid, the “bidder is thereby agreeing to abide by all terms and conditions pertaining to this IFB as issued by the Agency, including an agreement to execute the Sample Contractor Contract. Accordingly, the Agency has no responsibility to conduct after the submittal deadline any negotiations pertaining to the contract clauses already published.
Fresno Housing is seeking qualified and experienced security service providers to deliver comprehensive Security Services on an as-needed basis. The selected Contractor(s) will be responsible for ensuring the safety and security of Fresno Housing properties, residents, staff, and visitors. The services will include, but are not limited to, on-site security personnel, mobile patrols, alarm response, and emergency services. The goal is to maintain a secure environment that deters criminal activity and ensures the well-being of all stakeholders.
The successful contractor shall provide all labor, supervision, uniforms, equipment, communication devices, vehicles (if applicable), reporting, and incident documentation necessary to perform the services described herein.
Services shall be provided on an as-needed basis. Fresno Housing does not guarantee any minimum number of work assignments, service requests, hours, shifts, patrols, properties, or contract value under this Contract. Services will be requested through individual work assignments, schedules, post orders, or other written or verbal service requests issued by Fresno Housing's authorized representative.
Fresno Housing reserves the right, at its sole discretion, to add, remove, substitute, or reassign properties, facilities, buildings, developments, offices, parking areas, construction sites, or other Fresno Housing-owned or managed locations to be serviced under this Contract. Fresno Housing may also modify patrol schedules, service frequencies, staffing levels, hours of operation, post assignments, and service locations as operational needs change. Such modifications shall not constitute a change to the Contract provided the requested services remain within the general scope of this Contract. The Contractor shall provide services at any Fresno Housing property or facility upon request and in accordance with the Contractor's awarded pricing.
Detailed Specifications
The security services to be provided must meet the following specifications and standards:
Personnel Qualifications and Replacement- All security personnel assigned to this contract shall:
Fresno Housing reserves the right to request removal and replacement of any assigned security officer whose conduct, performance, appearance, professionalism, or qualifications are deemed unacceptable. The Contractor shall replace such personnel immediately when directed by Fresno Housing if removal is required for safety, security, misconduct, or licensing concerns. In all other circumstances replacement shall occur within twenty-four (24) hours.
Prior to assigning personnel under this Contract, the Contractor shall ensure each assigned security officer:
Patrol Verification- The Contractor shall maintain documentation verifying completion of all scheduled patrols. Documentation may consist of electronic guard tour reports, GPS tracking records, electronic checkpoint scans, mobile reporting software, or other verifiable methods approved by Fresno Housing. Fresno Housing reserves the right to request copies of patrol verification records at any time during the contract term. Records shall be retained by the Contractor for a minimum of three (3) years after final payment or longer if required by applicable law or the Contract.
The Contractor shall perform all services in a professional manner consistent with accepted industry standards. Performance expectations include, but are not limited to:
Non-Performance and Corrective Action
Failure to perform the services required under this Contract in accordance with the Contract Documents, Scope of Work, Work Orders, or Fresno Housing directives shall constitute non-performance and may result in corrective action by Fresno Housing.
Examples of non-performance include, but are not limited to:
If Fresno Housing determines that the Contractor has failed to perform in accordance with the Contract, Fresno Housing may, in addition to any other remedies available under the Contract or applicable law:
Nothing contained herein shall limit any other rights or remedies available to Fresno Housing under the Contract or applicable law.
Service Requirements
The Contractor shall perform services including, but not limited to:
The contractor must meet the following service requirements:
Delivery Requirements
The contractor must adhere to the following delivery requirements:
G. Keys, Access Credentials, and Security Devices
Fresno Housing may issue the Contractor or its assigned personnel keys, master keys, key cards, electronic access credentials, gate transmitters, alarm codes, lock combinations, access devices, parking permits, or other security-related equipment necessary to perform services under this Contract.
The Contractor shall be solely responsible for the custody, safeguarding, accountability, and proper use of all such items issued by Fresno Housing. The Contractor shall establish and maintain written procedures to control the issuance, tracking, storage, return, and replacement of all keys and access credentials assigned to its personnel.
The Contractor shall ensure that:
The Contractor shall immediately notify Fresno Housing upon discovery of any lost, stolen, missing, duplicated, compromised, or unauthorized use of any key, access credential, alarm code, security device, or other Agency-issued property.
The Contractor shall fully cooperate with Fresno Housing in investigating any loss or compromise involving Agency security systems or access credentials and shall provide all information reasonably requested by Fresno Housing.
Fresno Housing reserves the right to require immediate replacement of locks, keys, access credentials, alarm codes, or other security devices if deemed necessary to protect Agency property, residents, staff, or operations. To the extent the loss or compromise resulted from the Contractor's negligence or failure to comply with the requirements of this Contract, the Contractor may be responsible for the reasonable costs associated with replacement, rekeying, or reprogramming, subject to the terms of the Contract and applicable law.
H. Additional Services- Optional Work
Fresno Housing reserves the right to modify the scope of work as needed to address changing security needs and priorities. The contractor must be flexible and responsive to any such modifications.
Contractors are encouraged to familiarize themselves with the general nature of Fresno Housing properties prior to submitting a bid. Property-specific orientations, post orders, access procedures, and security requirements will be provided by Fresno Housing prior to commencement of services under each Work Order or Task Order.
Contractors are to download and completed all required HUD forms indicated in the solicitation and contracting process. All HUD Forms are available at https://www.hud.gov/hudclips. All forms may not be modify without written HUD approval from the Assistant Secretary for Public and Indian Housing.
The performance bond is meant to ensure that the contract is successfully completed. The performance bond guarantees that if the Contractor is unable to complete the contract, the surety company will step in to finish the work. In the case of a letter of credit or cash escrow, the Agency may use these funds to complete the contract work.
The package exterior must clearly denote the above noted IFB number and must have the proposer’s name and return address. Proposals received after the published deadline will not be accepted.
Provide proof of California Business License, General Liability, Auto-Insurance, Worker’s Compensation, Other Liability Insurance and Bid Guarantee equivalent to 5% of the bid price and one of the following: Performance and payment bond for 100% of the contract price; separate payment and performance bond each for 50% or more of the contract price; 20% cash escrow; or 25% irrevocable letter of credit.
The Contractor shall perform all services in accordance with the performance standards established by Fresno Housing. Failure to meet these performance standards may result in corrective action, withholding of payment for services not performed, issuance of a Notice to Cure, termination for default, or other remedies available under the Contract.
At a minimum, the Contractor shall meet the following performance standards:
| Performance Standard | Minimum Requirement |
|---|---|
| Staffing Compliance | One hundred percent (100%) of all scheduled shifts and patrols shall be staffed and completed as scheduled unless otherwise authorized by Fresno Housing. |
| Patrol Completion | One hundred percent (100%) of required patrols shall be completed and documented using the Contractor's approved patrol verification system. |
| Emergency Response | Security personnel shall respond to emergency service requests within sixty (60) minutes, unless otherwise directed by Fresno Housing. |
| Incident Reporting | Written incident reports shall be submitted to Fresno Housing within twenty-four (24) hours of the incident, unless immediate reporting is otherwise required. |
| Critical Incident Notification | Contractor shall immediately notify Fresno Housing and, when appropriate, emergency responders of any critical incident involving life safety, criminal activity, significant property damage, or other emergencies. |
| Complaint Response | Contractor shall acknowledge complaints or service concerns within one (1) business day and provide a corrective action plan upon request. |
| Personnel Replacement | Contractor shall replace any security officer deemed unacceptable by Fresno Housing immediately when required for safety or security reasons, and within twenty-four (24) hours for all other approved replacement requests. |
| Professional Conduct | Security personnel shall maintain professional appearance, conduct, and compliance with all Contractor policies, BSIS requirements, and Fresno Housing policies while performing services. |
| Licensing Compliance | Contractor shall maintain all required business licenses, BSIS licenses, insurance, and certifications throughout the Contract term. |
| Documentation | Daily activity logs, patrol verification records, and other required documentation shall be accurate, complete, and submitted in accordance with Contract requirements. |
| Performance Review | Fresno Housing reserves the right to conduct periodic performance evaluations and contract compliance reviews throughout the Contract term. Contractor shall cooperate with all reviews and implement corrective actions when requested. |
An original certificate evidencing General Liability coverage, naming the Agency as an additional insured, together with the appropriate endorsement to said policy reflecting the addition of the Agency as an additional insured under said policy (minimum of $1,000,000 each occurrence, general aggregate minimum limit of $2,000,000, together with damage to premises and fire damage of $50,000 and medical expenses any one person of $5,000), with a commercially reasonable deductible (e.g. “commercially reasonable,” meaning at least 1% of the “general aggregate minimum” of the policy, with a maximum deductible amount of $50,000;
The Agency reserves the right to complete award to one firm only or to complete award to multiple firms. If award is made to more than one firm, such awards will be based on the Agency’s opinion that a firm can offer the Agency greater value for a certain service area as detailed within the scope of work. The Agency reserves the right to make such decision at any time during the ensuing contract period(s) meaning, the Agency could initially make award to one firm only, then, at any time during the ensuing contract period(s), decide to make an additional award(s) if the Agency decides such is in its best interests to do so.
An aggrieved bidder shall have three (3) business days after the date of issuance of the notice of intent to award, or notice of respondents selected to advance to a tier of competition, to submit to the CF, a written protest of the matter described in the award. The written protest must specify the grounds upon which the protest is based demonstrate the basis for the protestor’s status as an aggrieved bidder.
A bidder is an aggrieved bidder only if the person or entity is one to whom a notice of selection of a competitive tier or notice of an intent to award has been, or should have been, sent and such person or entity has been erroneously denied the award of a Contract or has been erroneously eliminated from contract because:
The COO, or other person so delegated by the Agency’s Executive Director, shall consider a written protest and issue a written decision on the protest. The COO may not consider a protest that is filed in an untimely manner or that fails to allege facts that would support a finding that the protestor is an aggrieved bidder. This decision may be appealed to the Agency’s Board of Commissioners by providing a written appeal to the Executive Director within three (3) business days after the date on which the COO sends his or her decision to the bidder’s postal address specified in the written protest. The decision of the Board, or if no timely appeal to the Board is made, the decision of the COO shall be the final decision of Agency on the protest.
Except as provided for otherwise, bidders must submit a realistic cost for each and every Pricing Item detailed within the preceding Table. The eProcurement Portal will automatically perform all required calculations.
There shall be no escalation of the proposed firm-fixed fee amounts proposed and awarded at any time during the ensuing contract periods (except for, as designated by HUD, appropriate Agency-approved change orders awarded for “unforeseen conditions” within the general scope of work). Prices shall remain firm during the initial contract term unless otherwise provided in the Contract. Adjustments during any renewal period shall only occur if expressly authorized by the Contract and approved in writing by Fresno Housing.
Contractor shall immediately notify Fresno Housing of any suspension, expiration, revocation, investigation, or disciplinary action affecting the Contractor's security license or any assigned officer's required licensing.
Federal Funding Requirements
This Contract may be funded in whole or in part with federal funds administered by the U.S. Department of Housing and Urban Development (HUD). The Contractor shall comply with all applicable federal statutes, regulations, executive orders, HUD requirements, and all contract provisions incorporated into this solicitation and resulting Contract, including but not limited to 2 CFR Part 200, 24 CFR Part 85 (or successor regulations, as applicable), and all other applicable federal requirements.
Prevailing Wage Applicability
Fresno Housing owns and manages properties funded through various federal, state, and local funding sources. As a result, labor standards applicable to work performed under this Contract may vary depending on the property, funding source, program, or specific work assignment.
Fresno Housing will identify within each Work Order, Task Order, Service Request, or other written authorization whether California Prevailing Wage, HUD Maintenance Wage Rates, Davis-Bacon and Related Acts, or other applicable labor standards apply to the requested services.
The Contractor shall comply with all applicable labor standards identified by Fresno Housing for the assigned work, including payment of required wages, submission of certified payroll records or other labor compliance documentation, and compliance with all applicable federal, state, and local labor laws and reporting requirements.
When labor standards are applicable, compensation shall be based upon the Contractor's awarded pricing for the applicable labor classification. When labor standards do not apply, compensation shall be based upon the Contractor's awarded standard pricing.
Within our Agency Procurement Policy, it states that our Agency will:
The payment bond is a method of ensuring that the Contractor pays the subcontractors and suppliers. By requiring payment bonds, the Agency avoids becoming entangled in disputes concerning payment of subcontractors and suppliers by the general contractor. The surety underwriting the payment bond ensures the contractors and suppliers will be paid. Often, performance and payment bonds are combined into a single document. Failure to pay subcontractors for work performed in commercial contracts may often lead to the subcontractor filing a mechanic’s lien against the property owners to obtain payment for services rendered. The Agency contract requires the payment bond to prevent this problem and ensure that no lien will be filed against any Agency building or lot of ground. As a reminder, Clause 24 of form HUD-5370, General Conditions of the Contract for Construction (Attachment G-1 attached hereto) clearly forbids the placement of any liens and is binding on any contractor, subcontractor, and material supplier.
Please note that the Agency has no legal right or ability to (and will not) at any time negotiate any clauses contained within ANY of the HUD forms included as a part of this IFB.
An original certificate showing the proposer's professional liability and/or "errors and omissions" coverage (minimum of $1,000,000 each occurrence, general aggregate minimum limit of $2,000,000), with a commercially reasonable deductible (e.g., “commercially reasonable,” meaning at least 1% of the “general aggregate minimum” of the policy, with a maximum deductible amount of $50,000;
Do not fold or make any additional marks or notations on the documents to be submitted. Bidders are not allowed to change any requirements or forms contained herein, either by making or entering onto these documents or the documents submitted any revisions or additions; and if any such additional marks, notations or requirements are entered on any of the documents that are submitted to the Agency by the proposer, such may invalidate that proposal. If, after accepting such a proposal, the Agency decides that any such entry has not changed the intent of the proposal that the Agency intended to receive, the Agency may accept the proposal and the proposal shall be considered by the Agency as if those additional marks, notations or requirements were not entered on such. By accessing the noted Internet System, registering and downloading these documents, each prospective bidders that does so is thereby agreeing to confirm all notices that the Agency delivers to him/her as instructed, and by submitting a bid, the bidder is thereby agreeing to abide by all terms and conditions published herein and by addendum pertaining to this IFB.
The Contractor(s) shall be in possession of any current appropriate licensing that may be required by the County of Fresno (and/or, if applicable, any city jurisdiction therein in which work will be performed) and/or the State of California. The Contractor shall be duly licensed in accordance with the State of California, and will eventually be required to provide the Agency proof of such current licensing.
An original certificate showing the proposer’s automobile insurance coverage in a combined single limit of $1,000,000. For every vehicle utilized during the term of this program, when not owned by the entity, each vehicle must have evidence of automobile insurance coverage with limits of no less than $50,000/$100,000 and medical pay of $5,000.
The Agency shall retain the right to demand and receive a change in personnel assigned to the work if the Agency believes that such change is in the best interest of the Agency and the completion of the contracted work.
An acceptable surety (bonding) company is one that is authorized to do business in the State of California and is acceptable to HUD and the Agency. The surety must be listed on the most recently published U.S. Treasury Circular 570 (often referred to as the T-List). Individual sureties are not permitted. Circular 570 is available from the U.S. Department of the Treasury, Financial Management Service, Surety Bond Branch, Room #262C, 401 14th Street, S.W., Washington, D.C. 20227. The T-List may also be accessed on the Internet at: https://www.fiscal.treasury.gov/surety-bonds/circular-570.html.
It shall be the responsibility of each bidder to be aware of and to abide by all dates, times, conditions, requirements and specifications set forth within all applicable documents issued by the Agency, including the IFB document, and any addenda and required attachments submitted by the proposer. By virtue of completing, signing and submitting the completed documents, the proposer is stating his/her agreement to comply with all conditions and requirements set forth within those documents. Written notice from the bidder not authorized in writing by the CF to exclude any of the Agency requirements contained within the documents may cause that proposer to not be considered for award.
The Agency will NOT pay any deposits or retainer fees as a result of award of the ensuing contract (such is not allowed per relevant HUD regulation). This means that the Agency will pay the successful proposer(s) for actual services provided only.
Subcontractors whose home office is outside the County of Fresno shall retain the services of appropriate specialty contractors located within Fresno County for repairs and/or adjustments required under the guarantees. All such contractors must be approved by the Agency. At the option of the Agency, such contracts shall be assigned to the Agency.
Please note that the successful bidder shall NOT conduct any additional work without the prior written authorization of the Agency representative. Failure to abide by this directive shall release the Agency of any obligation to pay the successful bidder for any work conducted without the noted prior written authorization.
The successful bidder shall not assign any right, nor delegate any duty for the work proposed pursuant to this IFB (including, but not limited to, selling or transferring the contract) without the prior written consent of the CF. Any purported assignment of interest or delegation of duty, without the prior written consent of the CF shall be void and may result in the cancellation of the contract with the Agency, or may result in the full or partial forfeiture of funds paid to the successful proposer as a result of the proposed contract; either as determined by the CF.
If applicable, a copy of the proposer’s business license allowing that entity to provide such services within the City or County of Fresno.
Fresno Housing may issue work assignments under this Contract that are subject to California Prevailing Wage, HUD Maintenance Wage Rates, Davis-Bacon and Related Acts, or other applicable labor standards, depending on the property, funding source, or nature of the work.
Bidders shall submit pricing as required in the Pricing Proposal. Fresno Housing will identify the applicable labor standard requirements in each Work Order, Task Order, or Service Request. The Contractor shall comply with all labor standards identified by Fresno Housing for the assigned work.
As detailed within pertinent HUD and Federal regulations, the Contractor shall comply with either Federal Davis-Bacon Wage Rates (for all “construction contracts in excess of $2,000”), California Prevailing Wage Rates and/or Maintenance Wage Rates. Where difference exist, the higher wage rate shall apply. When labor standards are applicable, the Contractor shall comply with the labor standards identified by Fresno Housing for the applicable Work Order, Task Order, funding source, or project.
Pursuant to California Labor Code, Section 1771, 1774-1776, 1777.5, 1813 and 1815, the general prevailing wage rates for this project are those published by the Director of the Department of Industrial Relations for Fresno County, available at at the California Department of Industrial Relations website https://www.dir.ca.gov. The applicable wage determinations are those in effect at the time of advertisement for bids. Prevailing Wage (ca.gov).
The applicable Wage Rates pertaining to the work detailed herein are available at Wage Determinations | SAM.gov. These regulations can be found in the Title 29CFR, www.ecfr.gov/current/title-29. This work will be subject to all the requirements pertaining to Davis-Bacon work, including the applicable Federal forms and procedures (i.e., on-site interviews; certified payrolls; etc.).
The Agency shall be the primary on-site point of contact for the Contractor pertaining to this work. The Contractor shall be free to converse and communicate with the Agency during or between visits; however, Fresno Housing shall designate an Agency Representative responsible for coordinating services under this Contract. All requests for changes in scope, staffing, scheduling, or service locations shall be submitted to the designated Agency Representative for approval. The Agency anticipates that it will typically make a decision in such matters within 3 work days of receipt, though such response time-frame may be shorter or longer depending on the situation; accordingly, the Contractor shall be required to submit such written requests in as timely a manner as reasonably possible. When construction commences, all communication must be directed to the designated Agency contact person only.
If applicable, a copy of the proposer's license issued by the licensing authority allowing the proposer to provide the services detailed herein.
Notice to the Contractor shall be issued to the Contractor by the Agency for any violation of the contract documents. Failure to make corrections as specified shall result in the delay of funds for that portion of the work for which correction is required.
It is the responsibility of the Contractor to ensure that each worker provided by the Contractor shall be fully trained and qualified to provide any assigned work. Accordingly, all work provided shall be guaranteed by the Contractor to be performed in a workmanlike manner and in accordance with all applicable laws, codes, and/or regulations, including those issued by, but not limited to, the County of Fresno (and/or, if applicable, any city jurisdiction therein in which work will be performed), and/or the State of California, or any applicable Federal Agency. Smoking is prohibited within the building and within the building property boundaries.
The requested related information shall also be entered where provided for on the Profile of Firm Form (DO NOT ATTACH or SUBMIT COPIES WITHIN THE PROPOSAL SUBMITTAL--we will garner the necessary certificates from the successful proposer prior to contract execution).
If the Contractor utilizes electronic reporting systems, mobile reporting applications, cloud-based data storage, surveillance technology, access control systems, or otherwise collects, stores, transmits, or maintains Fresno Housing information electronically, the Contractor shall maintain Cyber Liability Insurance covering data breaches, cyber incidents, network security liability, privacy liability, and costs associated with notification, credit monitoring, data restoration, and regulatory defense.
The Contractor shall maintain Employee Dishonesty (Fidelity) Insurance covering losses arising from fraudulent or dishonest acts committed by the Contractor's employees. Such coverage shall include, at a minimum, theft, burglary, forgery, misappropriation of property, unauthorized use of keys, access credentials, security devices, or other property belonging to Fresno Housing, its residents, employees, or visitors.
The Contractor shall immediately notify Fresno Housing of any cancellation, material modification, or non-renewal of any required insurance coverage. Evidence of insurance shall be provided upon request and maintained throughout the Contract term.
The Contractor shall be responsible for all keys, key cards, access credentials, alarm codes, gate transmitters, and other security devices issued by Fresno Housing. The Contractor shall maintain appropriate internal controls for the issuance, safeguarding, return, and replacement of such items. The Contractor shall immediately notify Fresno Housing of any lost, stolen, or compromised key or access credential and shall be responsible for any costs incurred as a result of the Contractor's failure to adequately safeguard such items, to the extent permitted by law and the Contract.
The Contractor vehicles shall not block fire lanes, emergency access routes, ADA parking, resident access, or Agency operations.
It shall be the responsibility of the Contractor to ensure, at all times during the performance of the work, to the maximum extent feasible, to protect the safety of Agency residents and staff, the Contractor's staff, and subcontractors, and the public. This shall include, but not be limited to, compliance with all OSHA-related Federal and local laws, codes, and regulations.
Services shall commence upon issuance of a written Work Order, Task Order, Service Request, or other written authorization by Fresno Housing.
The Contractor shall furnish, maintain, and replace, at its sole expense, all personnel, equipment, supplies, uniforms, vehicles, communication devices, technology, and other resources necessary to perform the services required under this Contract, unless otherwise specifically provided by Fresno Housing.
At a minimum, Contractor-furnished equipment shall include, as applicable:
The Contractor shall ensure all equipment is maintained in safe working condition and replaced promptly if damaged, defective, or otherwise unsuitable for service. Fresno Housing shall not be responsible for providing equipment, vehicles, uniforms, communication devices, fuel, maintenance, or supplies necessary for the Contractor to perform the services required under this Contract.
Certified payroll records shall only be required when prevailing wage, Davis-Bacon, or other applicable labor standards are identified by Fresno Housing for the applicable work assignment.
The Contractor shall submit invoices for services performed in accordance with the Contract and the applicable Work Order, Task Order, or Service Request. Unless otherwise approved by Fresno Housing, invoices shall be submitted monthly for services completed during the preceding billing period.
Each invoice shall include, at a minimum:
When applicable, invoices shall also include all certified payroll records and other labor compliance documentation required by the applicable funding source, prevailing wage requirements, HUD Maintenance Wage Rates, Davis-Bacon labor standards, or other applicable laws and regulations.
Payment shall be made only for services satisfactorily performed and accepted by Fresno Housing in accordance with the Contract. Fresno Housing reserves the right to withhold payment for services not performed, inadequately performed, or lacking the required supporting documentation.
Has this firm, or any principal(s) ever been debarred from providing any services by the Federal Government, any state government, the State of California, or any local government agency within or without the State of California?
Please provide a full detailed explanation, including dates, circumstances, and current status.
In accordance with applicable federal regulations, including 2 CFR 200.318, HUD procurement requirements, and the Housing Authority’s procurement policy, the proposer/bidder shall disclose any actual, apparent, or potential conflict of interest.
Please disclose whether any owner, officer, employee, agent, consultant, subcontractor, or immediate family member of the firm:
☐ No known actual, apparent, or potential conflict of interest exists.
☐ Yes. A potential or actual conflict of interest may exist as described below:
The Housing Authority reserves the right to determine whether any disclosed relationship constitutes an actual or apparent conflict of interest requiring mitigation, recusal, disqualification, or other corrective action.
Does this firm or any principals thereof have any current, past personal or professional relationship with any Commissioner or Officer of the Agency?
Please provide a full detailed explanation, including dates, circumstances, and current status
Has any principal(s) or any person(s) proposed to perform the work ever been convicted of a felony?
Please provide a full detailed explanation, including dates, circumstances, and current status. PLEASE NOTE: The Agency reserves the right to not complete award to any bidder that has staff who has been convicted of a felony if the Agency feels that doing such is in its best interests.
By executing this form the bidder thereby agrees that by receipt of a contract award, it shall be the responsibility of the successful bidder to agree and certify full compliance of the requirements of the notated HUD form above.
Please download the below documents, complete, and upload.
The Proposer certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of ANY Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with THIS Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
3. The Proposer shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and cooperative agreements) and that all sub recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
By executing this form the bidder thereby agrees that by receipt of a contract award, it shall be the responsibility of the successful bidder to agree and certify full compliance of the requirements of the notated HUD form above.
The Bidder certifies that it is registered with the California Department of Industrial Relations and will comply with all applicable Federal and State labor standards, including Davis-Bacon and California prevailing wage requirements.
The undersigned proposer/bidder hereby certifies that this proposal/bid is genuine, submitted in good faith, and not collusive or sham in nature. The proposer/bidder further certifies that neither the firm nor any representative thereof has colluded, conspired, connived, or agreed, directly or indirectly, with any other proposer, bidder, or person to refrain from bidding, fix pricing, costs, profit, overhead, or secure any unfair advantage against the Agency or any party interested in the proposed contract.
By submitting this proposal/bid and all required documents through the Procurement Portal, the proposer/bidder certifies that all information provided is true and accurate to the best of their knowledge. The proposer/bidder acknowledges that if any information is determined by the Agency to be false, misleading, or inaccurate, the Agency may reject the proposal/bid, decline to award a contract, or cancel any resulting award.
The proposer/bidder further agrees to comply with all terms, conditions, requirements, attachments, addenda, and specifications contained in this IFB and agrees to execute the Agency’s sample contract form. Pursuant to the completed submission and pricing entered within the Procurement Portal, the proposer/bidder proposes to provide the services described herein for the fees submitted.
Example: January 2025
Example: B licensed General Contractors
This is the date you would like the work/contract to begin by.
This MUST be completed.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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