Septic to Distributed Wastewater Treatment System Program

Notice is hereby given that the Santa Rosa County Board of County Commissioners is seeking proposals for qualified vendors to provide turnkey support for a grant-funded septic-to-Distributed Wastewater Treatment Unit program.

Specifications may be secured through the Santa Rosa County e-Procurement Portal at https://procurement.opengov.com/portal/santarosafl Questions concerning this request should be submitted through the e-Procurement Portal by 12:00 pm on Wednesday, May 6, 2026. 

Please submit electronic responses via the County e-Procurement Portal: https://procurement.opengov.com/portal/santarosafl. Submittals may be received up to but not later than 10:00 am on Wednesday, May 20, 2026.

Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to waive irregularities in bids, to reject any or all bids for sound documented reasons, and to award the bid that it determines to be in the best interest of Santa Rosa County.

By order of the Board of County Commissioners of Santa Rosa County, Florida.

Background

Santa Rosa County is seeking proposals for qualified vendors to provide turnkey support for a grant-funded septic-to-Distributed Wastewater Treatment Unit program, to include verification of hydrological conditions, design and construction of DWT Units, septic tank removal and abandonment, and overall project management pursuant to the enclosed grant agreement between Santa Rosa County and Northwest Florida Water Management District.

Project Details

• Reference ID: 26-031
• Department: Administration
• Department Head: Jared Lowe (Assistant County Administrator)

Important Dates

• Questions Due: 2026-05-06T17:00:00.000Z

Evaluation Criteria

• Experience & Qualifications (30 pts) —
  • Demonstrated experience with septic-to-sewer or decentralized wastewater systems
  • Relevant licenses, certifications, and technical expertise
  • Past performance on similar grant-funded or public-sector projects
• Technical Approach (30 pts) —
  • Understanding of project requirements and regulatory framework
  • Quality and feasibility of proposed methodology
  • Approach to hydrological verification, design, and installation
• Project Management Plan (20 pts) —
  • Clarity of timeline, milestones, and deliverables
  • Staffing plan and key personnel qualifications
  • Monitoring, reporting, and coordination strategy
• Cost Proposal (20 pts) —
  • Competitiveness and reasonableness of unit pricing
  • Cost transparency and justification
  • Value to the County

Submission Requirements

• Experience & Qualifications (required) —
  • Demonstrated experience with septic-to-sewer or decentralized wastewater systems
  • Relevant licenses, certifications, and technical expertise
  • Past performance on similar grant-funded or public-sector projects
• Technical Approach (required) —
  • Understanding of project requirements and regulatory framework
  • Quality and feasibility of proposed methodology
  • Approach to hydrological verification, design, and installation
• Project Management Plan (required) —
  • Clarity of timeline, milestones, and deliverables
  • Staffing plan and key personnel qualifications
  • Monitoring, reporting, and coordination strategy
• Cost Proposal (required) —
  • Competitiveness and reasonableness of unit pricing
  • Cost transparency and justification
  • Value to the County
• Sworn Statement Public Entity Crimes (required) —

  Please download the below documents, complete, and upload.

• Scrutinized Contractors Certificate (required) —

  Please download the below documents, complete, and upload.

• Debarment Form (required) —

  Please download the below documents, complete, and upload.

• Conflict of Interest Form (required) —

  Please download the below documents, complete, and upload.

• Non-Collusion (required) —

  Respondent confirms that it has entered into no agreement to commit a fraudulent, deceitful, unlawful, or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute 838.22.

• Please provide proof of registration with State of Florida Division of Corporations (required)
• Please provide copy of current insurance declaration page. (required)
• Please provide proof of registration with the Federal System of Award Management (SAM). (required)
• Please confirm that you have read and understand the information contained herein. (required)
• Solicitation Type (required) —

  Invitation to Quote: Requires at least three quotes and is based on the lowest qualified bid.

  Invitation to Bid: Lowest/most responsive bid.

  Request for Proposal: Proposers ranked by staff or the Board. Presentations may be required.

  Request for Qualifications: Proposers ranked by staff or the Board. Presentations may be required.

  Invitation to Negotiate: Proposers ranked by staff or the Board. Presentations may be required.

• How will the proposals be evaluated and scored? (required) —

  Option A - Staff Evaluation and Selection: Staff will review all valid submissions and provide a recommendation to the Board.

  Option B - Staff Evaluation and Shortlisting: If there are more then five valid submissions, staff will evaluate the submissions based on the identified criteria and shortlist the firms to five, who will make formal presentations to the Board.

  Option C - Staff Evaluations and Board Presentations: Staff will evaluate the submissions based on identified criteria and provide scoring information to the Board for consideration. Formal presentations will be made to the Board.

  Option D - Board Presentations and Scoring: Regardless of the number of submissions, formal presentations will be made to the Board for all valid submissions.

• Please provide the date the board approved the evaluation method: (required) —

  Example: December 1, 2023

• Is this a construction project? (required)
• Will you need an attachment section? (required)
• Insurance Requirements (required) —

  Please select additional insurance being requried.

• Will references be needed? (required)
• What will the funding source(s) be? (required)
• Will rights to inventions made by nonprofit organizations and samm business firms under government grants, contracts, and cooperative agreements be required? (required)
• Will Domestic preference for procurements be required? (required) —

  § 200.322 

• Will Prohibition on certain telecommunications and video surveillance equipment or services be required? (required) —

  § 200.216 

• Will Work Hour and Safety Standards be required? (required) —

  (40 U.S.C. 3701-3708).

• Will Equal Employment Opportunity be required? (required) —

  (2 CFR Part 200, Appendix II(C); 41 CFR § 61-1.4; 41 CFR 61-4.3; Executive Order 11246).

• Will Davis-Bacon Act be required (required) —

  (2 CFR Part 200; 29 CFR Part 5)

• Will Clean Air Act and Federal Water Pollution Control Act be required? (required) —

  (42 U.S.C. 7401-7671q.) and (33 U.S.C. 1251-1387) 

• Will Byrd Anti-Lobbying Amendment be required? (required) —

  (31 U.S. C. 1352)

• How many calendar days allowed for project completion? (required)