The County seeks a Contractor for the fabrication of signage for use on County roadways, waterways and other areas. This contract shall include the supply of reflective sheeting materials and services for the firm to affix to aluminum sign blanks. Pricing shall include all labor, materials and delivery. Signage will be ordered on an ongoing basis.
- INSTRUCTIONS & PROCEDURES —
PREPARATION OF SUBMITTAL - Submittal will be prepared in accordance with the following:
Submittals must be uploaded on forms furnished, utilizing the OpenGov procurement website. Failure to comply could result in the submission being rejected.
If price is factor, unit prices must be shown and where there is an error in extension of price, the unit price will govern.
Alternate submittals will not be considered unless authorized by the solicitation.
Proposed delivery time must be shown and any date calculations must include weekends and holidays.
Contractor is advised that exceptions to any terms and conditions contained or referenced in this solicitation must be stated with specificity in its response to the solicitation. Contractor is deemed to have accepted and to be bound by the solicitation and referenced agreement terms and conditions that contractor does not take exception to in its response. The County reserves the right to modify or add terms and conditions based upon the exceptions stated by the contractor, or to declare any terms and conditions non-negotiable, as determined by the County in its sole discretion.
Contractors will thoroughly examine the drawings, specifications, schedule, instructions and/or all other solicitation documents.
Contractors will make all investigations necessary to thoroughly inform themselves regarding plant and facilities for delivery of material and equipment as required by the solicitation. Plea of ignorance by the contractor of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the contractor to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the solicitation documents, will not be accepted as a basis for varying the requirements of the County or the compensation to the contractor.
Contractors are advised that all County solicitations are subject to all legal requirements provided for in the Purchasing Ordinance and/or State and Federal Statutes.
SUBMITTAL METHOD & FORMAT
Submittals must be uploaded in the Vendor Questionnaire section of this solicitation. Submittals sent via email, facsimile, or delivered in-person will not be considered.
The preferred format for submittal is PDF conversion from your source files (to minimize file size and maximize quality and accessibility) rather than scanning. Instructions for Providing Files in PDF Format to Pinellas County Government:
How do I convert my files to PDF format?
Answer- If you have a program such as Adobe Acrobat, creating a PDF of any file is a simple print function. Rather than printing to a traditional printer, the file converts to a PDF format copy of your original. Any program (such as Word, PowerPoint, Excel, etc.) can be converted this way by simply selecting the print command and choosing PDF as the printer.
Should I scan everything and save as PDF?
Answer- Not unless you are scanning with OCR (optical character recognition). Scanning will create unnecessarily large files because a scan is just a picture of a page rather than actual page text. Furthermore, the result of scanning is that your pages will not look nearly as “clean” or professional as simply using the print to PDF method from the program from which the file originates. Additionally, since scan pages are pictures of text, not really text, they may not be considered accessible* under Federal ADA guidelines (*unless the scans are OCR.)
SUBMITTALS FROM RELATED PARTIES OR MULTIPLE SUBMITTALS RECEIVED FROM ONE CONTRACTOR
Where two (2) or more related parties each upload a submittal, or multiple submittals are received from one (1) contractor, for any solicitation, such submittals will be judged non-responsive. Related parties mean contractors or the principles thereof, which have a direct or indirect ownership interest in another contractor for the same solicitation or in which a parent company or the principles thereof of one (1) contractor have a direct or indirect ownership interest in another contractor for the same solicitation.
INTEGRITY OF SOLICITATION DOCUMENTS
Contractors will use the original solicitation form(s) provided by the Purchasing & Risk Management Division and enter information only in the spaces where a response is requested. Contractors may use an attachment as an addendum to the solicitation form(s) if sufficient space is not available on the original form for the contractor to enter a complete response. Any modifications or alterations to the original solicitation documents by the contractor, whether intentional or otherwise, will constitute grounds for rejection of a solicitation. Any such modifications or alterations a contractor wishes to propose must be clearly stated in the contractor’s submittal response and presented in the form of an addendum to the original solicitation documents.
LATE SUBMISSION OR MODIFICATIONS
Submittals and modifications received after the time set for the submission will not be considered. This upholds the integrity of the process.
Modifications in writing received prior to the time set for the submittal will be accepted.
WITHDRAWAL OF SUBMITTAL
The submittal may be withdrawn prior to the solicitation opening date.
WRITTEN REQUESTS FOR INTERPRETATIONS/CLARIFICATIONS
No oral interpretations will be made to any firms as to the meaning of specifications or any other contractor documents. All questions pertaining to the terms and conditions or scope of work of this solicitation must be sent in writing (electronically) to the Purchasing Division and received by the date specified in solicitation. Responses to questions may be handled as an addendum if the response would provide clarification to requirements of the solicitation. All such addenda will become part of the agreement documents. The County will not be responsible for any other explanation or interpretation of the proposed solicitation made or given prior to the award of the agreement. The Purchasing Division will be unable to respond to questions received after the specified time frame.
REJECTION OF SUBMISSION
The County may reject a submittal if:
- The contractor incorrectly states or conceals any material fact in the solicitation.
- The solicitation does not strictly conform to the law or requirements of solicitation including insurance requirements.
- The solicitation is conditional, except that the contractor may qualify its submittal for acceptance by the County on an "all or none" basis, or a "low item" basis. An "all or none" basis submittal must include all items upon which the contractor was invited.
- The respective constitutional officer, County Administrator, on behalf of the Board of County Commissioners or within their delegated financial approval authority, or Director of Purchasing, within their delegated financial approval authority, has the authority when the public interest will be served thereby to reject all submittals or parts of submittals at any stage of the procurement process through the award of an agreement.
- The County reserves the right to waive minor informalities or irregularities in any submittal.
PUBLIC REVIEW AT OPENING
Pursuant to Florida Statute, Section 119.071(1)(b)2, all submittals will be subject to review as public records after 30-days from opening, or earlier if an intended decision is reached before the thirty-day period expires. Unless a specific exemption exists, all documents submitted will be released pursuant to a valid public records request. All trade secrets claims must be dispositively determined by a court of law prior to trade secret protection being granted.
TABULATION INQUIRIES
Inquiries relating to the results of this solicitation, prior to the official award by the Pinellas County Board of County Commissioners may be made by visiting OpenGov or by visiting pinellas.gov/public-records after 30 days to comply with Florida Statute, Section 119.071(1)(b)2.
- INTENT —
In accordance with attached specifications, it is the intent of Pinellas County to establish a contract for Sign Fabrication Services to be ordered as and when required.
- OBJECTIVE/JUSTIFICATION —
The County seeks a Contractor for the fabrication of signage for use on County roadways, waterways and other areas. This contract shall include the supply of reflective sheeting materials and services for the firm to affix to aluminum sign blanks. Pricing shall include all labor, materials and delivery. Signage will be ordered on an ongoing basis.
- INSURANCE (General) —
The Vendor must provide a certificate of insurance and endorsement in accordance with the insurance requirements listed below, prior to recommendation for award. The Vendor shall obtain and maintain, and require any subcontractor to obtain and maintain, at all times during its performance of the Agreement in Phase 1 insurance of the types and in the amounts set forth. For projects with a Completed Operations exposure, Vendor shall maintain coverage and provide evidence of insurance for 2 years beyond final acceptance. All insurance policies shall be from responsible companies duly authorized to do business in the State of Florida and have an AM Best rating of VIII or better.
- REQUIREMENTS —
- Contractor shall be an authorized dealer/seller of the product(s) offered. Contractor shall provide documentation signed by the manufacturer as proof Contractor is an authorized dealer or reseller and shall provide with submittal.
- Possess or have access to a large format printer plotter for large scale signage needs.
- Identify the reflective sheeting manufacturer name offered on the Pricing Proposal.
- Manufacturer products of these specifications shall be listed on the Florida Department of Transportation (FDOT) Approved Products List (APL), with the exception of fluorescent sheeting. Contractor shall identify the APL number for all line items as indicated on the Pricing Proposal.
- Disclose the manufacturer, the standard warranty and any extended warranty, including the minimum percentage of coefficient retro-reflection values retained for the product in that warranty on the Pricing Proposal. The terms of the stated warranty shall be as specifically set forth in the solicitation.
- INSURANCE (Requirements) —
Submittals should include, the Vendor’s current Certificate(s) of Insurance. If Vendor does not currently meet insurance requirements, Vendor shall also include verification from their broker or agent that any required insurance not provided at that time of submittal will be in place prior to the award of contract. Upon selection of Vendor for award, the selected Vendor shall email certificate that is compliant with the insurance requirements. If the certificate received is compliant, no further action may be necessary. The Certificate(s) of Insurance shall be signed by authorized representatives of the insurance companies shown on the Certificate(s).
The Certificate holder section shall indicate Pinellas County, a Political Subdivision of the State of Florida, 400 S Fort Harrison Ave, Clearwater, FL 33756. Pinellas County, a Political Subdivision shall be named as an Additional Insured for General Liability. A Waiver of Subrogation for Workers Compensation shall be provided if Workers Compensation coverage is a requirement.
Approval by the County of any Certificate(s) of Insurance does not constitute verification by the County that the insurance requirements have been satisfied or that the insurance policy shown on the Certificate(s) of Insurance is in compliance with the requirements of the Agreement. County reserves the right to require a certified copy of the entire insurance policy, including endorsement(s), at any time during the Bid and/or contract period.
If any insurance provided pursuant to the Agreement expires or cancels prior to the completion of the Work, you will be notified by CTrax, the authorized vendor of Pinellas County. Upon notification, renewal Certificate(s) of Insurance and endorsement(s) shall be furnished to Pinellas County Risk Management at
InsuranceCerts@pinellascounty.org and to CTrax c/o JDi Data at
PinellasSupport@ididata.com by the Vendor or their agent prior to the expiration date.
Vendor shall also notify County within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, nonrenewal or adverse material change in coverage received by said Vendor from its insurer Notice shall be given by email to Pinellas County Risk Management at
InsuranceCerts@pinellascounty.org. Nothing contained herein shall absolve Vendor of this requirement to provide notice.
Should the Vendor, at any time, not maintain the insurance coverages required herein, the County may terminate the Agreement,.
If subcontracting is allowed under this Bid, the Primary Vendor shall obtain and maintain, at all times during its performance of the Agreement, insurance of the types and in the amounts set forth; and require any subcontractors to obtain and maintain, at all times during its performance of the Agreement, insurance limits as it may apply to the portion of the Work performed by the subcontractor; but in no event will the insurance limits be less than $500,000 for Workers’ Compensation/Employers’ Liability, and $1,000,000 for General Liability and Auto Liability if required below.
All subcontracts between the Vendor and its Subcontractors shall be in writing and are subject to the County’s prior written approval. Further, all subcontracts shall
Require each Subcontractor to be bound to the Vendor to the same extent the Vendor is bound to the County by the terms of the Contract Documents, as those terms may apply to the portion of the Work to be performed by the Subcontractor;
Provide for the assignment of the subcontracts from the Vendor to the County at the election of Owner upon termination of the Contract;
Provide that County will be an additional indemnified party of the subcontract;
Provide that the County will be an additional insured on all insurance policies required to be provided by the Subcontractor except workers compensation and professional liability;
Provide a waiver of subrogation in favor of the County and other insurance terms and/or conditions
Assign all warranties directly to the County; and
Identify the County as an intended third-party beneficiary of the subcontract. The Vendor shall make available to each proposed Subcontractor, prior to the execution of the subcontract, copies of the Contract Documents to which the Subcontractor will be bound by this Section C and identify to the Subcontractor any terms and conditions of the proposed subcontract which may be at variance with the Contract Documents.
Each insurance policy and/or certificate shall include the following terms and/or conditions:
The Named Insured on the Certificate of Insurance and insurance policy must match the entity’s name that responded to the solicitation and/or is signing the agreement with the County.
Companies issuing the insurance policy, or policies, shall have no recourse against County for payment of premiums or assessments for any deductibles which all are at the sole responsibility and risk of Vendor.
The term "County" or "Pinellas County" shall include all Authorities, Boards, Bureaus, Commissions, Divisions, Departments and Constitutional offices of County and individual members, employees thereof in their official capacities, and/or while acting on behalf of Pinellas County.
All policies shall be written on a primary, non-contributory basis.
The minimum insurance requirements and limits for this Agreement, which shall remain in effect throughout its duration and for two (2) years beyond final acceptance for projects with a Completed Operations exposure, are as follows:
- NON-NEGOTIABLE TERMS —
The County has deemed the following contract terms, Pinellas County Purchase Order Standard Terms & Conditions - Pinellas County. to be non-negotiable.
- ADA REQUIREMENT FOR PUBLIC NOTICES —
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 727-464-4062 (voice/tdd) fax 727-464-4157.
- QUANTITIES —
Any quantities stated are an estimate only and no guarantee is given or implied as to quantities that will be used during the Agreement period. Estimated quantities are based upon previous use and/or anticipated needs.
- LOBBYING —
All Contractors agree to adhere to Pinellas County Code Section 2-189, which states:
Lobbying shall be prohibited on all county competitive selection processes and purchasing contract awards pursuant to this division, including, but not limited to, requests for proposals, requests for quotations, requests for qualifications, bids or the award of purchasing contracts of any type. The purpose of this prohibition is to protect the integrity of the procurement process by shielding it from undue influences prior to the contract award, or the competitive selection process is otherwise concluded. However, nothing herein shall prohibit a prospective respondent/proposer/protestor from contacting the Purchasing Department or the County Attorney's Office to address situations such as clarification and/or pose questions related to the procurement process.
Lobbying of evaluation committee members, county government employees, elected/appointed officials, or advisory board members regarding requests for proposals, requests for quotations, requests for qualifications, bids, or purchasing contracts, by the respondent, any member of the respondent's staff, any agent or representative of the respondent, or any person employed by any legal entity affiliated with or representing a respondent, is strictly prohibited from the date of the advertisement, or on a date otherwise established by the Board, until either an award is final, or the competitive selection process is otherwise concluded. Any lobbying activities in violation of this section by or on behalf of a respondent/proposer shall result in the disqualification or rejection of the proposal, quotation, statement of qualification, bid or contract.
For purposes of this provision, "lobbying" shall mean influencing or attempting to influence action or non-action, and/or attempting to obtain the goodwill of persons specified herein relating to the selection, ranking, or contract award in connection with any request for proposal, request for quotation, request for qualification, bid or purchasing contract through direct or indirect oral or written communication. The final award of a purchasing contract shall be the effective date of the purchasing contract.
Any evaluation committee member, county government employee, elected/appointed official, or advisory board member who has been lobbied shall immediately report the lobbying activity to the director.
(Ord. No. 02-35, 5-7-02; Ord. No. 04-64, § 12, 9-21-04; Ord. No. 04-87, § 1, 12-7-04; Ord. No. 10-09, § 6, 2-16-10; Ord. No. 11-23, § 2, 7-26-11; Ord. No. 14-11, § 5, 2-11-14; Ord. No. 18-34, 10-23-18).
- SCOPE —
- Signs shall be furnished complete with designated sheeting type, aluminum sign blank and legend applied, and silk-screening ink ready for installation by County staff.
- The sheeting materials of this contract shall meet the performance requirements of American Society for Testing and Materials (ASTM) Standard D4956 09 for Type XI Retro-Reflective Sheeting. Manufacturer products that do not meet this performance SHOULD NOT be provided with the submittal and if omitted, shall be received prior to an award recommendation upon demand. Requirements exclude roll-up signage.
- WORKERS' COMPENSATION INSURANCE —
Worker’s Compensation Insurance is required if required pursuant to Florida law. If, pursuant to Florida law, Worker’s Compensation Insurance is required, employer’s liability, also known as Worker’s Compensation Part B, is also required in the amounts set forth herein.
Limits
Employers’ Liability Limits Florida Statutory
Per Employee $ 500,000
Per Employee Disease $ 500,000
Policy Limit Disease $ 500,000
If Vendor is not required by Florida law, to carry Workers Compensation Insurance in order to perform the requirements of this Agreement, County Waiver Form for workers compensation must be executed, submitted, and accepted by Risk Management. The County Waiver Form is found at https://pinellas.gov/services/submit-a-workers-compensation-waiver-request/. Failure to obtain required Worker’s Compensation Insurance without submitting and receiving a waiver from Risk Management constitutes a material breach of this Agreement.
- COMMERCIAL GENERAL LIABILITY INSURANCE —
Includes, but not limited to, Independent Vendor, Contractual Liability Premises/Operations, Products/Completed Operations, and Personal Injury.
Limits
Combined Single Limit Per Occurrence $ 1,000,000
Products/Completed Operations Aggregate $ 2,000,000
Personal Injury and Advertising Injury $ 1,000,000
General Aggregate $ 2,000,000
- DESIGN & MATERIAL STANDARDS —
- Signage design and materials shall conform to the requirements of this Section. See attached Exhibit A for sign examples.
- Design
- The FDOT Standard Specifications for Road and Bridge Construction (latest edition), for the following specifications:
- Section 700 – Highway Signing-Reflective Sheeting Type XI
- Section 994 – Retro-Reflective & Non-Reflective Sign Sheeting for Traffic Control Devices
- See attached: Exhibit C: Florida Department of Transportation (FDOT) Standard Specifications for Road and Bridge Construction, FY 2026-27
- The U.S. Department of Transportation Federal Highway Administration Manual titled “Manual on Uniform Traffic Control Devices” (MUTCD), latest edition. See attached: Exhibit B: Manual on Uniform Traffic Control Devices for Streets and Highways, 11th Edition (MUTCD Manual)
- Materials
- Sheeting material shall meet the American Society for Testing and Materials (ASTM) Standard D4956 09 for Retro-Reflectorized Sheeting Type XI.
- Sheeting must be 3M.
- Materials shall also be approved by the FDOT and be listed on their Approved Products List (APL) website for use on roadways.
- PRICING/PERIOD OF CONTRACT —
Unit prices submitted of listed items will be held firm for the duration of the Agreement. Duration of the Agreement will be through delivery and acceptance of all goods/services by County representative.
- AWARD OF CONTRACT - ITQ —
- The County reserves the right to accept and award item by item, and/or by group, or in the aggregate.
Prices quoted must be Free on Board (FOB) Pinellas County with all transportation charges prepaid unless otherwise specified in the Invitation to Quote.
A written award of acceptance (Purchase Order), mailed or otherwise furnished to the successful respondent, will result in a binding contract without further action by either party.
- PRICING/PERIOD OF CONTRACT —
Unit prices submitted of listed items will be held firm for the duration of the Agreement. Duration of the Agreement will be for a period of 36 months from the date of Agreement award and any extension thereof.
- DELIVERY & MATERIAL CERTIFICATION —
- This contract requires the successful Contractor to fulfill orders in a timely manner to replenish signage.
- Deliveries shall be made within thirty (30) calendar days from receipt of purchase order unless otherwise agreed to with County Representative.
- Delayed orders will not be tolerated and may lead to contract termination and procurement of materials elsewhere and could affect future business with Contractor.
- The Public Works Department will make every effort to maximize the number of signs per order; however, no minimum orders shall be guaranteed.
- Upon delivery, the Contractor shall provide a packing slip and a letter certifying that the materials fully comply with this specification and that fabrication was performed per manufacturer’s requirements.
- Signage shall be packaged in ten (10) piece staggered sections of same product for ease of internal inventory with slip sheeting utilized.
- Contractor is encouraged to use packaging that is environmentally acceptable that can be recycled.
- PROTEST PROCEDURE —
Protest procedures are governed by Pinellas County Code Section 2-162, which states:
Right to Protest. "A vendor who is aggrieved by the contents of the bid or proposal package, or a vendor who is aggrieved in connection with the recommended award on a bid or proposal solicitation, may file a written protest to the director, as provided herein. This right to protest is strictly limited to those procurements of goods and/or services solicited through invitations to bid or requests for proposals, including solicitations pursuant to F.S. § 287.055, the "Consultants' Competitive Negotiation Act." No other actions or recommendations in connection with a solicitation can be protested, including: (i) requests for quotations, negotiations, qualifications or letters of interest; (ii) rejection of some, all or parts of bids or proposals; (iii) disqualification of respondents or proposers as non-responsive or non-responsible; or (iv) recommended awards less than the mandatory bid or proposal amount. Protests failing to comply with the provisions of this section will not be reviewed."
(Ord. No. 94-51, § 5, 6-7-94; Ord. No. 04-87, § 1, 12-7-04; Ord. No. 14-11, § 2, 2-11-14; Ord. No. 18-34, 10-23-18)
- BUSINESS AUTOMOBILE OR TRUCKER'S/GARAGE LIABILITY INSURANCE —
To cover owned, hired, and non- owned vehicles. If the Vendor does not own any vehicles, then evidence of Hired and Non-owned coverage is sufficient. Coverage shall be on an "occurrence" basis, such insurance to include coverage for loading and unloading hazards, unless Vendor can show that this coverage exists under the Commercial General Liability policy.
Limit
Combined Single Limit Per Accident $1,000,000
- PRICING/PERIOD OF CONTRACT —
Unit prices bid of listed items shall be held firm for the duration of the contract. Duration of the contract shall be for 36 months from the date of contract award and any extension thereof.
The contract may be extended subject to written notice of agreement from the County and successful vendor, for an additional One (1), twelve (12) months beyond the primary contract period. The extension shall be exercised only if all prices, terms, and conditions remain the same and approval is granted by the County Administrator or Division Director of Purchasing.
The vendor may request the appropriate U.S. Bureau of Labor Statistics Consumer Price Index (CPI) or Producer Price Index (PPI) or other approved index adjustment twelve (12) months after the date of award and thereafter annually for the life of the contract, in an amount not to exceed the requested index average for the twelve (12) months prior.
The vendor’s request for adjustment shall be submitted 90 to 120 days prior to contract anniversary date, utilizing the available index at the time of request. The vendor adjustment request shall not be in excess of the relevant pricing index change. If no adjustment request is received from the vendor, the County will assume the vendor has agreed to continue without a pricing adjustment. Any adjustment request received outside of the 90- to 120-day period above shall not be considered. The County has the right to request pricing decreases at any time.
- CONTRACT STANDARD TERMS & CONDITIONS —
The County has deemed the following contract terms, County’s Purchase Order Standard Terms & Conditions for Goods & Services to be non-negotiable. Pinellas County Purchase Order Standard Terms & Conditions - Pinellas County.
- SIGN FABRICATION —
- Services for sign fabrication are inclusive of all labor and materials and delivery. Specific materials include aluminum sign blanks, sheeting materials and silk-screening inks to be ordered as needed. Signage shall be furnished complete with designated sheeting type, aluminum sign blank and legend applied, and silk-screening ink ready for installation by County staff as further described. Requirements exclude roll-up signage.
- All sheeting and film materials shall be of matching components and from the same manufacturer, including inks and any acrylic overlay films.
- Standard bolt hole placement shall be provided.
- All signage shall be one-sided with the exception of street name, “NO OUTLET” and “DEAD END “signs, which shall be 2-sided without bolt holes, (no letters).
- Street signs are flat.
- No stenciling shall be placed on the sign blank.
- Splicing shall not occur on legends or on signage smaller than 48” x 72”. Splicing shall be made horizontal by overlapping the sheeting a minimum of 3/16”.
- Labeling of Finished Signs: Contractor shall affix a permanent label to the backside bottom edge of finished signs.
- Label shall be legible with permanent ink containing the manufacturer’s name/logo, date of manufacture and warranty date. Street name signs are excluded from the labeling requirement.
- EXCEPTIONS —
Contractor is advised that if it wishes to take exception to any of the terms contained or referenced in this solicitation it must explicitly identify the term and the exception in its response to the solicitation. Contractor's stated exception to a non-negotiable term may disqualify it from consideration for award.
- SITE VISIT —
To request and schedule a site visit, the vendor must call the County Contact in advance to request and schedule a site visit date, time, and location.
John Stolar
(727) 464-4228
The sole purpose of the site visit is to provide a tour of the site(s) that will be supported by the contract. The scope of work and/or quote specifications shall not be discussed during this visit. All questions relating to this quote and the scope of work or technical specifications must be submitted in the Question & Answer section in OpenGov.
- ALUMINUM SIGN BLANK —
- The aluminum sign blank shall be made of new domestic aluminum and shall comply with the FDOT Standards in Section Design & Material Standards. The following sign blank gauges shall apply:
- 0 – 11.99 sq. ft. .080 gauge
- 12 – 23.99 sq. ft. .100 gauge
- 24 sq. ft. & greater .125 gauge
- The aluminum blank shall be cut to the specified size and shape, with a flat surface, rounded corners, free of buckles, warps, dents, burrs or other defects. It shall be de-greased, etched, neutralized and treated with Alodine 1200 or equivalent, to provide the exterior surface with a clean, uniform silvery appearance, free of dark streaks and discoloration.
- PRE-COMMENCEMENT MEETING —
Upon award of bid, the County will coordinate a pre-commencement meeting with the successful Contractor. The meeting will require Contractor and the County Representative to review specific contract details and deliverable documents at this meeting to ensure the scope of work and work areas are understood.
- VARIANCE FROM GENERAL CONDITIONS —
All general conditions stated in this section apply to this Agreement except as specifically stated in the subsequent sections of the document, which take precedence over this section, and should be fully understood by contractors prior to submitting on this requirement.
- SIGN FACE SHEETING —
- All sign face design, legends and materials shall be with a manufacturer’s product which meets the minimum ASTM Standard D4956 09 and conforming to the Design Standards.
- Sheeting: Faces shall be fabricated using pressure sensitive retro-reflective sheeting with compatible durable inks or compatible durable acrylic films. These items shall be part of a matched component system that meets the minimum of ASTM Standard D4956 09 for Type XI Retro-Reflective Sheeting and shall be listed on the FDOT APL. All standard colors and fluorescents shall be included.
- All sheeting material shall be adhered to the properly prepared aluminum sign blank in accordance with the sheeting manufacture’s recommendations.
- GROUPS & PRICING ITEMS —
- Group 1: Fabricated Signage, Standard.
- This Group provides for standard traffic related signage.
- Retro-Reflectorized Sheeting meeting minimum standard of ASTM D4956 09 Type XI
- .080 aluminum sign blank
- Standard MUTCD signs: Regulatory, Warning, Route, Object Markers, Schools and Temporary Traffic Control etc.
- Standard bolt hole placement
- No overlay/graffiti film
- Fluorescent requirements apply only to Schools and Temporary Traffic Control categories
- Group 2: Fabricated Signage, Custom, Non-Standard & Undefined.
- This group provides for other special or custom signage (excluding fluorescent) as may be required.
- Sign blank gauges:
- 0 – 11.99 sq. ft. / .080 aluminum sign blank
- 12 – 23.99 sq. ft. / .100 aluminum sign blank
- 24 sq. ft. & larger / .125 aluminum sign blank
- ASTM D4956 09 Type XI Retro-Reflectorized Sheeting.
- Bolt hole placement designated at time of order.
- Face and text to be designated at time of order.
- No overlay/graffiti material.
- Shop Drawings/Graphics - As necessary, the contractor shall be required to produce shop drawings with graphics for sign design.
- Fabrication shall not begin until written County Representative approval of the shop drawing has occurred. The County shall review, make any modifications and approve the final shop drawing design. The County will provide any necessary graphics such as County logos, etc. This requirement generally applies to large format or non-standard signage.
- As a guideline, documents shall be deliverable within fourteen (14) calendar days of request unless the County agrees to another schedule. Drawings shall include all details for sign, panel size, holes, messages, lettering and colors.
- Group 3: Fabricated Signage, Other Standard Undefined Signs
- This Group provides for other standard signage needs not listed in Group 1.
- Bidders shall provide a % discount off catalog list price for standard signs not already defined in Group 1. These signs, when required, will be funded from Unspecified Monies.
- ASTM D4956 09 Type XI Retro-Reflectorized Sheeting.
- Standard bolt hole placement.
- No overlay/graffiti material.
- Additional Color Requests: For signage requirements where three (3) or more colors are required, extra color cost shall be funded with Unspecified Monies.
- ASBESTOS MATERIALS —
The contractor shall perform all Work in compliance with Federal, State and local laws, statutes, rules, regulations and ordinances, including but not limited to the Department of Environmental Protection (DEP)'s asbestos requirements, 40 CFR Part 61, Subpart M, and OSHA Section 29 CFR 1926.58. Additionally, the contractor shall be properly licensed and/or certified for asbestos removal as required under Federal, State and local laws, statutes, rules, regulations and ordinances.
The County shall be responsible for filing all DEP notifications and furnish a copy of the DEP notification and approval for demolition to the successful contractor. The County will furnish a copy of the asbestos survey to the successful contractor. The contractor must keep this copy on site at all times during the actual demolition.
- CONTRACT CAPABILITY / REFERENCES —
Prior to award, any Contractor may be required to show that the company has the necessary facilities, equipment, ability and financial resources to perform the work specified in a satisfactory manner and within the time specified. In addition, the company must have experience in work of the same or similar nature, and can provide references, which will satisfy the County. Contractors must furnish a reference list of at least four (4) customers for whom they have performed similar services.
- WARRANTIES —
- The Contractor shall ensure the manufacturer’s warranty for reflective sheeting and any components applied to the reflective sheeting used to manufacture traffic control and guidance signs will remain effective for its intended use and meet the stated minimum for coefficient of retro-reflective values.
- In the event of a material failure during the full warranty period, as described below, the manufacturer shall provide all labor and materials to rectify the failure at no cost to the County (including return transportation costs). In addition, if the failure occurs during any extended warranty period, the manufacturer shall provide all materials to rectify the failure.
- If the erected roadway signage fails to meet its intended purpose as viewed from moving vehicles under normal day and night driving conditions,
- The coefficient of retro-reflection is less than the minimum specified;
- Failure shall be solely from defects in the reflective sheeting or components and not due to outside causes such as improper fabrication, handling, maintenance, installation, and vandalism or malicious mischief.
- The manufacturer has the right to determine the method of replacement and shall rectify condition within sixty (60) days after notice from the Vendor receiving the request from County.
- Labeling of Finished Sign: All signs shall be dated at the time of sheeting application. This date shall become the commencement start of the warranty period. The identification should be placed in the lower left backside corner.
- Failure to comply with the requirements of the warranty may be cause for cancellation of contract.
- Include the sheeting warranty and any extended manufacturer warranty technical details for all products offered with Submittal.
- CONTRACTOR LICENSE REQUIREMENT —
All Contractors performing construction and related work in Pinellas County must comply with our regulatory legislation, Chapter 75-489, Laws of Florida, as amended. Failure to have a competency license in a regulated trade will be cause for rejection of any submittal and/or award.
- Contractor(s) failure to respond to a request may result in financial consequences —
In accordance with Florida Statutes Section 252.505, a Contractor that breaches this contract during an emergency recovery period will be liable to pay a $5,000 penalty and damages, which may be either actual and consequential damages or liquidated damages. As used in this section, the term “emergency recovery period” means a 1-year period that begins on the date that the Governor initially declared a state of emergency for a natural emergency.
- DEFICIENCIES —
- The Vendor shall promptly correct all apparent deficiencies or defects in materials or workmanship that fail to conform to these contract documents. Corrections shall be made within ten (10) consecutive calendar days, unless the County Representative grants additional time. Failure to correct the work within the specified period may place the Vendor in default of the contract.
- CORPORATE REGISTRATION —
An award may not be issued without proof that your firm is registered with the Florida Division of Corporations, as per Florida Statute §607.1501 www.flsenate.gov/Laws/Statutes/2011/607.1501.
A foreign corporation (foreign to the State of Florida) may not transact business in this state until it obtains a certificate of authority from the Department of State. Please visit dos.myflorida.com/sunbiz/ for this information on how to become registered.
- PROPERTY INSURANCE —
Vendor will be responsible for all damage to its own property, equipment and/or materials.
- JOINT VENTURES —
Contractors intending to submit as a joint venture are required to have filed proper documents with the Florida Department of State, the Division of Professions, Construction Industry Licensing Board and any other state or local licensing Agency prior to submitting (see Section 489.119 Florida Statutes). Joint ventures must provide an affidavit attesting to the formulation of a joint venture and provide either proof of incorporation as a joint venture or a copy of the formal joint venture agreement between all joint venture parties, indicating their respective roles, responsibilities and levels of participation for the project.
- INSURANCE —
The Contractor must provide a certificate of insurance and endorsement in accordance with the insurance requirements listed in the insurance section below. Failure to provide a compliant certificate of insurance and endorsement(s) in accordance with the solicitation/contract documents within a 10-day period following the determination or recommendation of award may result in the County to vacate the original determination or recommendation and proceed with recommendation to another Contractor.
- DESCRIPTION OF GOODS/SERVICES/SUPPLIES —
Any manufacturer's names, trade names, brand name, or catalog numbers used in specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Submittals will be considered for all brands which meet the quality of the specifications listed for any items.
Contractors are required to state exactly what they intend to furnish otherwise they will be required to furnish the items as specified.
Contractor submission must include all data necessary to evaluate and determine the quality of the item(s) they intend to furnish.
ALTERNATES: Alternates will not be considered unless authorized by the solicitation. Such alternates may or may not be accepted by the County. If approved, it is at the County’s discretion to accept said alternate(s) in any sequence or combination therein.
OR EQUAL DETERMINATION: Where submitting other than specified, the determination of equivalency will be at the sole discretion of Pinellas County and its specialized personnel.
- PUBLIC EMERGENCIES —
It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of God that Pinellas County will require a first priority for goods and services. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the County. contractor agrees to rent/sell/lease all goods and services to the County or governmental entities on a first priority basis. The County expects to pay a fair and reasonable price for all products and services rendered or contracted in the event of a disaster, emergency, hurricane, tornado or other acts of God.
- PROCUREMENT POLICY FOR RECYCLED MATERIALS —
Pinellas County wishes to encourage its contractors to use recycled products in fulfilling contractual obligations to the County and that such a policy will serve as a model for other public entities and private sector companies.
When awarding a purchase or recommending a purchase for products, materials, or services, the Director of Purchasing may allow a preference to a responsive contractor who certifies that their product or material contains the greatest percentage of postconsumer material. If solicitation includes paper products, contractor must certify that their materials and/or products contain at least the content recommended by the Environmental Protection Agency (EPA) guidelines.
On all quotes, or as required by law, the Director of Purchasing require Contractors to specify which products have recycled materials, what percentage or amount is postconsumer material, and to provide certification of the percentages of recycled materials used in the manufacture of goods and commodities procured by the County.
Price preference is not the preferred practice the County wishes to employ in meeting the goals of this resolution. If a price preference is deemed to serve the best interest of the County and further supports the purchase of recycled materials, the Director of Purchasing will make a recommendation that a price preference be allowed up to an amount not to exceed 10% above the lowest complying submittal received.
Definitions for Recycled Materials:
Recovered Materials: Materials that have recycling potential, can be recycled, and have been diverted or removed from the solid waste stream for sale, use or reuse, by separation, collection, or processing.
Recycled Materials: Materials that contain recovered materials. This term may include internally generated scrap that is commonly used in industrial or manufacturing processes, waste or scrap purchased from another manufacturer and used in the same or a closely related product.
Postconsumer Materials: Materials which have been used by a business or a consumer and have served their intended end use, and have been separated or diverted from the solid waste stream for the purpose of recycling, such as; newspaper, aluminum, glass containers, plastic containers, office paper, corrugated boxes, pallets or other items which can be used in the remanufacturing process.