Smart Portable Toilet Rentals and Service

General work description: Smart Portable Toilet Rentals and Service

Project Details

• Reference ID: P25248
• Department: Operations Division
• Department Head: Naunihal Singh (Interim Chief Operating Officer)

Important Dates

• Questions Due: 2026-05-12T21:00:00.000Z
• Pre-Proposal Meeting: 2026-05-07T17:00:00.000Z — Microsoft Teams meeting Join: https://teams.microsoft.com/meet/22240825733858?p=XjzcYZMIgE1iZw8MFk Meeting ID: 222 408 257 338 58 Passcode: 4RQ7nf6Y

Evaluation Criteria

• Smart Feature Set & Functionality (30 pts)
• Water Efficiency & Environmental Performance (10 pts)
• Data Privacy & Cyber Security (15 pts)
• Sanitization & Maintenance Performance (20 pts)
• Project Approach/Project Understanding (10 pts)
• Cost Proposal (5 pts)
• Local Firm Preference (10 pts)

Submission Requirements

• PROPOSAL (without Cost form) (required) —

  Refer to Section 4. PROPOSAL SUBMITTALS AND FORMS of the RFP for details on response requirements that are to be submitted in this response section, and upload your COMPLETE Proposal here. Upload cost proposal separately in the next step.

  Submit the following forms as part of your Proposal:

  FORM 1A. PROPOSAL SUBMISSION AND PROPOSER GENERAL INFORMATION

  FORM 1B. COST PROPOSAL FORM

  FORM 2. RESERVED

  FORM 3. DESIGNATION OF SUBCONTRACTORS

  FORM 4. LISTING OF SBE PROPOSER OR SUBCONTRACTORS

  FORM 5. LITIGATION DISCLOSURE

  FORM 6. GENERAL CERTIFICATIONS

  FORM 7. NON-COLLUSION DECLARATION

  FORM 8. REFERENCES

  FORM 9. KEY PERSONNEL STATEMENT OF AVAILABILITY

  FORM 10. DESIGNATION OF PROPOSER'S REPRESENTATIVE

  FORM 11. LOCAL FIRM CERTIFICATION

  FORM 12. DEBARMENT AND SUSPENSION

  FORM 13. RESERVED

  FORM 14. RESERVED

  FORM 15. RESERVED

  FORM 16. RESERVED

  FORM 17. RESERVED

  FORM 18. LEVINE ACT STATEMENT

• Separate Cost/Price Proposal (required) —

  Proposers shall submit a [Cost/Price] Proposal for the services requested in this RFP.

  Submit the following forms:

  [CA - make edits as necessary]

  FORM 3. COST PROPOSAL FORM

  FORM 4. LISTING OF MWBE PRIME AND SUBCONTRACTORS [Include here if A&E]

  FORM 5. LISTING OF DBE/SBE PRIME AND SUBCONTRACTORS [Include here if A&E]

  FORM 6. DESIGNATION OF SUBCONTRACTORS AND SUPPLIERS [Include here if A&E]

  Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of 10% of the total bid price, payable toSanta Clara Valley Transportation Authority, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanWednesday, June 3, 2026 addressed to:

  Santa Clara Valley Transportation Authority
  Aaron Whelan
  3331 N 1st St
  San Jose,CA95134-1906

  Please have the Bidder Name, Contract Title ("Smart Portable Toilet Rentals and Service"), and Contract Number ("P25248") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to Santa Clara Valley Transportation Authority so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through ProcureNow?

  Choose this if:

  1. This is a quote for a finite set of goods or commodities
  2. This is a public works bid, but you want the bidder to list their total project cost here.
  3. Seeking services for hourly rate schedules
• Bid Bond (required) —

  Will this solicitation require a bid bond?

• Separate Fee Proposal Upload (required) —

  If not using the Electronic Pricing Table, do you want your bidder to separate a Price Proposal from the rest of the Response?

• Evaluation Criteria (required) —

  Would you like to define the Evaluation Criteria for this solicitation?