Active SLED Opportunity · TENNESSEE · KNOXVILLE UTILITIES BOARD (KUB)
AI Summary
Knoxville Utilities Board seeks bids from small businesses for 164 paid users of SmartSheets Advanced Work Management software. Pricing required for 1- and 3-year terms. Vendors must be authorized resellers of new software with full warranty. Bids due June 25, 2026.
Knoxville Utilities Board (KUB) is searching for a vendor who can provide SmartSheets. KUB needs 164 Paid users for Advanced Work Management. Vendors must provide pricing as both a 1-year term, as well as a 3-year term to be paid annually. Once the bid is closed, KUB will determine which pricing schedule we wish to proceed with and will compare the bids accordingly in a uniform manner. Term: 7/21/2026 - 7/22/2027 Vendor must be a small business enterprise and sign the attached Small Business Affidavit to participate in this opportunity. KUB defines a small business enterprise as one that has 50 or fewer employees and has less than $10 million dollars in revenue over the last calendar year. Special procurement requirements for this bid: For all products bid (hardware, software, services & maintenance) the vendor must be an authorized distributor or reseller of the requested product manufacturer. If requested by KUB for the bidder to validate that they are an authorized distributor or reseller of the requested product manufacturer, the bidder will be given 2 days to reply with proof from the manufacturer that they are authorized to distribute or sell the specific product, otherwise their bid will be disqualified. Only New Factory Sealed Equipment with full warranty period from the bid stated manufacturer will be accepted. Failure to provide matching product IDs with the bid request will result in disqualification. If your product ID does not match and you feel this is an error with the bid request, please note your concern in the seller comments and explain the reason for not being able to bid the same product code, model number, part number, etc. No used, refurbished, re-certified, or factory reconditioned products will be accepted unless specifically stated as an exception. Product IDs will be validated on arrival of equipment and must match the bid to avoid disqualification. Service, Assembly & Maintenance Requirements: Due to security concerns and firmware code controls & validation, unless the bid specifically calls out an exception, we will not accept third party maintenance programs, device assembly or services at this time. We will only accept maintenance, assembly and repairs from the original manufacturer or badged employees of the original manufacturer if the work is to be performed onsite. Software Requirements: Vendor must provide the specified software product (part number), license and is an official reseller authorized to sell the product from the manufacturer. The product should be new in original packaging, certified from the manufacturer with full warranty and support. The product should be of the latest software version. The product should be at the highest level of encryption and not impacted by encryption laws or policies of other countries but is intended for resell within the United States of America and matches the encryption levels that the manufacturer produces for resell in the United States of America. All vendors must comply with all other requirements found within the bid information. Failure to be validated by the manufacturer as an authorized reseller in good standing of the product or any evidence of software tampering will disqualify the vendor and void all agreements. If the software media is to be downloaded as the source of installation, the download must originate from verified servers hosted by the software manufacturer and be directly downloaded from the software manufacturer, not from a third party or other hosting services to prevent product contamination. **Solicitation Type**: RFB - Request for Bid (Formal) **Source ID**: PP.CO.USA.2730992.C18193351 **Piggyback Contract**: No **Question Acceptance Deadline**: 06/23/2026 05:00 PM EDT **Questions are submitted online**: Yes **Bid Submission Type**: Electronic or Physical Bid Submission **Solicitation Number**: 4153 **Reference Number**: 0000427433 **Pricing**: Lump sum **Bid Documents List**: | Item Name | Description | Mandatory | Limited to 1 file | |---|---|---|---| | Bid Terms and Conditions | Bid Terms and Conditions | Yes | No | | Quote Sheet | 1-year and 3-year pricing | Yes | No |
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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