Solano County Behavioral Health Interim Housing Placement

The County of Solano, Department of Health and Social Services, hereinafter referred to as the "County", is seeking proposals from a qualified proposer(s) for an interim shelter model that provides both immediate access and time-limited stabilization through a combination of short-term, drop-in shelter beds and longer-term interim housing placements of approximately 90 to 120 days. Programs should be designed to support flexibility and internal transitions, including the ability for individuals initially accessing short-term shelter to transition into longer-term interim placements based on assessed need and bed availability.

The program must primarily serve adults and older adults (ages 18 and over) with Serious Mental Illness who are experiencing homelessness, are at risk of homelessness, or are transitioning from institutional settings. Proposers may also elect to serve additional populations as a program enhancement, including parents or families with minor children who meet the same eligibility criteria and adult couples seeking to be sheltered together. While not required, the ability to effectively incorporate these populations will be considered a competitive advantage during proposal evaluation.

Program design should reflect the unique needs of the population served, emphasize cost efficiency, and support the delivery of wrap-around or day services. The County is open to a range of facility configurations, including larger congregate settings, smaller-scale or single-family home–style environments, or other innovative models, provided the design promotes safety, stability, and effective service delivery. The County may fund one or multiple proposals, individually or in combination, to achieve a total capacity of up to 50 beds.

Background

In March 2024, California voters approved Proposition 1, the Behavioral Health Services Act (BHSA), which modernizes the Mental Health Services Act (MHSA) to better respond to current behavioral health system needs. BHSA expands eligible populations to include individuals with Substance Use Disorders (SUD), prioritizes services for individuals with Serious Mental Illness (SMI), and establishes a more structured framework for accountability, outcomes, and service delivery.

BHSA is guided by core principles that include sustained investments in housing interventions, workforce development, prevention and early intervention, and innovative and pilot programs. Beginning in Fiscal Year 2026-2027, counties are required to allocate 30 percent of BHSA funding to housing interventions serving individuals with the most significant behavioral health needs who are experiencing homelessness or at risk of homelessness. Of this housing allocation, no less than 50 percent must be prioritized for individuals experiencing chronic homelessness. This RFP is intended to support the County’s compliance with these housing requirements while expanding urgently needed interim shelter capacity for high-need populations.

The County conducts a comprehensive Community Program Planning (CPP) process to assess the behavioral health system of care, engage community stakeholders, and identify service gaps and priority needs. Through this process, the County has identified a continued need for interim housing and shelter options that are specifically designed to serve adults with SMI who are experiencing homelessness or transitioning from institutional settings.

Project Details

• Reference ID: 952-0605-26
• Department: Health and Social Services
• Department Head: Emory Cowan (Director of Health and Social Services)

Important Dates

• Questions Due: 2026-06-24T00:00:00.000Z

Evaluation Criteria

• General Qualifications and Experience (30 pts) —

  Proposals will be evaluated against the RFP specifications and the questions below:

  1. Do the individuals assigned to the project have experience on similar projects?
  2. How extensive is the applicable education and experience of the personnel designated to work on the project?
• Scope of Work/Program Description (30 pts) —

  Proposals will be evaluated against the RFP specifications and the questions below:

  1. Has proposer demonstrated a thorough understanding of the purpose and scope of the project?
  2. How well has the proposer identified pertinent issues and potential problems related to the project?
  3. Has the proposer demonstrated that it understands the deliverables the County expects it to provide?
  4. Does the methodology depict a logical approach to fulfilling the requirements of the RFP?
  5. Does the methodology match and contribute to achieving the objectives set out in the RFP

  Has the proposer demonstrated that it understands the County’s time schedule and can meet it?

• Budget/Cost (10 pts) —

  An assessment will be made of the following:

  1. Reasonableness (i.e., does the proposed pricing accurately reflect the proposer's effort to meet requirements and objectives?).
  2. Realism (i.e., is the proposed cost appropriate to the nature of the products and services to be provided?); and
  3. Affordability (i.e., the ability of the County to finance <the equipment/system and/or services>).

  The County will select the proposal that presents the best value and is most advantageous to the County and the public. Accordingly, the County may not necessarily award the proposer with the lowest price proposal if doing so would not be in the overall best interest of the County.

• Implementation Plan - Use this criterion only if the need for an implementation plan and schedule have been described in the specific requirements. (10 pts) —

  An evaluation will be made of the likelihood that Proposer’s implementation plan and schedule will meet the County’s schedule.  Additional credit will be given for the identification and planning for mitigation of schedule risks which Proposer(s) believes may adversely affect any portion of the County’s schedule.

• Optional Program Enhancements: Part 1 (10 pts) —

  Shelter Configuration & Accessibility 

  Proposers may receive bonus points for shelter configurations that exceed minimum accessibility and safety requirements and demonstrate inclusive design for individuals with mobility limitations, disabilities, or other functional impairments. 

  A. Examples of eligible enhancements include, but are not limited to: 

  B. Avoidance of bunk beds in favor of single-level beds or cots 

  C. Provision of clear floor space and accessible circulation paths 

  D. Sleeping arrangements that support individuals using mobility devices 

  E. Layouts that reduce fall risk and support ease of staff assistance 

  F. Design features that enhance dignity, safety, and independence 

  G. Accommodation of individuals with disabilities and compliance with the Americans with Disabilities Act (ADA) are required and will not be scored as bonus points. Bonus points apply only to features that exceed minimum legal and regulatory requirements. 

   

  Pets & Service Animal Accommodations 

  Optional program enhancements related to accommodating service and companion animals (pets) and providing enhanced supports for individuals with service animals. These enhancements are intended to reduce barriers to shelter access, improve engagement, and promote dignity and safety for program participants. 

  Proposers may receive bonus points for demonstrating practices that exceed minimum legal requirements and operationally support individuals with pets or service animals. This can include, but is not limited to the following: 

  A. Allowance of service animals within the interim housing facility or opportunity for service animals to be in co-located designated areas.  

  B. Sleeping arrangements minimize separation 

  C. Pet supplies and service linkage is provided 

  D. Designate service animal relief areas

  E. Written policies and procedures that support trauma-informed accommodation 

  F. Proposers seeking bonus points under this attachment shall describe: 

  G. The specific enhancements offered 

  H. How these enhancements will be operationalized 

  I. Any physical space considerations 

  J. Staffing, training, or partnerships supporting implementation

• Optional Program Enhancements: Part 2 (10 pts) —

  Secure, Client-Accessible Storage

  A. Secure, client-accessible Storage Solutions for personal belongings lowering barriers to entry and improves participation/engagement 

  B. Proposers may receive bonus points for providing storage solutions that exceed minimum shelter requirements and demonstrate thoughtful, trauma-informed practices. Eligible enhancements may include, but are not limited to: 

  C. Individual lockers, bins, or storage units assigned to participants 

  D. Storage that accommodates larger or essential personal items (e.g., bags, carts, documents, mobility aids)

  E. Client-accessible storage during non-curfew hours 

  F. Secure access controls that balance safety with ease of use 

  G. Written policies governing access, inventory, retention, and loss prevention 

  H. Practices that minimize confiscation, loss, or disruption of personal belongings 

  I. Proposers seeking bonus points under this attachment shall describe: 

  J. The type and capacity of storage proposed relative to bed count 

  K. Physical location and accessibility of storage areas 

  L. Security and access procedures 

  M. How storage supports engagement and reduces barriers to participation 

   

  Household Accommodations & Family Unity

  Proposers may receive bonus points for demonstrating the capacity to accommodate household types in ways that exceed minimum shelter requirements and support safety, dignity, and family unity. Eligible enhancements may include, but are not limited to: 

  A. Adult Couples

  B. Ability to shelter adult couples together in shared or semi-private sleeping arrangements

  C. Policies and protocols addressing intake, consent, safety, and conflict resolution 

  D. Layouts that support privacy while maintaining appropriate supervision 

  E. Parents with Minor Children 

  F. Capacity to serve parents with minor children in family-appropriate spaces 

  G. Sleeping arrangements that prioritize child safety and parental supervision 

  H. Coordination with child- and family-serving partners, as appropriate 

  I. Staff training related to working with families and mandated-reporting requirements 
   

  Other Household Types

  A. Flexibility to accommodate other household configurations (e.g., caregiving pairs or multigenerational households), where feasible 

  B. Policies that minimize unnecessary separation while maintaining health and safety standards 

  C. Proposers seeking bonus points under this attachment shall describe: 

  D. Household types they are able to accommodate 

  E. Physical layout or configuration supporting these accommodations 

  F. Policies and protocols ensuring safety and trauma-informed care 

  G. Staffing, training, or partnerships that support implementation 

   

  
   

   

• Interview/Presentation/Demonstration (100 pts) —

  A. The oral interview on the proposal shall not exceed 60 minutes.

  B. The oral interview may include responding to standard and specific questions from the CSC regarding the Proposer (s) proposal.  The scoring may be revised based on the oral interview.

  C. The CSC will request references during the interview process.

Submission Requirements

• Proposal Requirements: (required) —

  The technical proposal (excluding the cover letter, resumes, sample forms, financials, writing samples, and County forms) shall not exceed a total of 25 single-sided, 8.5” x 11”, numbered pages.         

• Federal Tax ID Number: (required) —

  Enter your Federal Tax ID Number

• Cover Letter: (required) —

  The proposal must be submitted with a cover letter describing the proposer’s interest and commitment to the proposed project. The letter must state that the proposal is valid for a period of 90 days and include the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed during the selection process. The person authorized by the proposer to negotiate a contract with the County must sign the cover letter.

  Address the cover letter as follows:

  Solano County General Services Department
  Purchasing Services
  675 Texas Street Suite 2500
  Fairfield, CA 94533
  Attention: Umiika Wright, RFP Coordinator 

• Program Narrative/Scope of Services: (required) —

  Proposers must submit a detailed Program Narrative describing how the proposed interim shelter will meet the requirements of this RFP. The narrative must address, at a minimum, the following components:

  1. Program Overview
     1. Name and description of the proposed program
     2. Description of how the program meets the needs of the target population. 
     3. Description of facility type, bed configuration, and dual-model length of stay (drop-in and 90–120-day placements). 
     4. Description of how the proposed program will operate at a capacity of up to 50 participants at any given time, including proposed bed configuration, staffing coverage, and participant flow between short-term drop-in shelter and longer-term interim placements.
  2. Service Delivery Model 
     1. Description of core services and interventions. 
     2. Intake, eligibility screening, and discharge planning processes. 
     3. Assertive engagement strategies and zero-exclusion approach. 
     4. Approach to maintaining high bed utilization rates. 
     5. Staffing Plan demonstrating sufficient staffing levels, coverage, and supervision to safely and effectively operate an interim shelter serving up to 50 participants at any given time. 
     6. Current Health and Safety Policies and Procedures, including but not limited to: 
        1. General health and safety policies applicable to shelter operations. 
        2. Infection control and environmental health procedures. 
        3. Bed bug and pest management procedures, including prevention, response, and mitigation protocols.
  3. Clinical Service Delivery and Documentation Capacity: Describe the capacity and readiness to deliver and document Specialty Mental Health Services and, where applicable, Medi-Cal CalAIM services in a compliant manner. Proposers must address their approach to achieving and maintaining compliance regardless of prior experience providing or billing for these services, including the following:
     1. Processes for documenting Specialty Mental Health Services and CalAIM services in accordance with County, DHCS, and Medi-Cal requirements.
     2. Staffing roles, supervision, and training plans to support accurate and timely clinical documentation.
     3. Readiness to adopt required documentation standards, workflows, and timelines, including use of the County-designated electronic health record system when applicable.
     4. Quality assurance processes to ensure documentation integrity, compliance, and continuous improvement.
     5. Implementation approach for delivering and documenting Specialty Mental Health Services and CalAIM services, including training, technical assistance, and timelines for achieving compliance during the initial phase of the contract, particularly where prior experience is limited or not present. 
  4. If proposing to operate only one program component (short-term emergency shelter or longer-term interim housing), clearly identify which component is proposed and describe how the program will integrate with the complementary component operated by another provider, if applicable.
  5. Housing Navigation and Transitions 
     1. Description of Housing Navigation services, document readiness, and transition planning. 
     2. Integration of CalAIM Community Supports and Transitional Rent, as applicable. 
  6. Coordinated Entry System Participation 
     1. Plan to function as a CES access point for interim shelter participants, including staffing and training. 
  7. Cultural Responsiveness and Equity 
     1. Plan to meet linguistic and cultural needs of Solano County residents. 
     2. Strategies for serving LGBTQ+ individuals. 
     3. Recruitment and retention of bicultural and bilingual staff. 
     4. Integration of lived experience and Peer Support Specialists. 
  8. Evidence-Based and Best Practices 
     1. Identification of evidence-based or evidence-informed practices to be utilized. 
     2. Training and fidelity monitoring plans
  9. Outcomes and Performance Measurement 
     1. Program goals and intended outcomes. 
     2. Performance metrics and outcome measures. 
     3. Data collection tools and reporting timelines.
• Qualifications and Experience: (required) —

  Proposers must demonstrate the organizational capacity, experience, and infrastructure necessary to operate an interim shelter program serving adults with Serious Mental Illness and complex needs. At a minimum, Proposers must address the following:

  1. Organizational Background and Experience
     1. Brief description of organizational history and years of experience providing interim housing, shelter, and/or behavioral health services
     2. Experience operating low-barrier interim shelter or housing programs utilizing Housing First and Harm Reduction principles
     3. Experience serving individuals experiencing homelessness, chronic homelessness, or transitioning from institutional or carceral settings
     4. Experience coordinating care with behavioral health providers, hospitals, crisis systems, law enforcement, justice partners, managed care plans, and community-based organizations
     5. Experience with Medi-Cal billing, including Specialty Mental Health Services, Enhanced Care Management, Community Supports, and fee-for-service reimbursement, as applicable
     6. Health Information Systems and Documentation Capacity
        Proposers must demonstrate the ability to document Specialty Mental Health Services and, where applicable, CalAIM services in a compliant manner. Proposers shall either:
        1. Maintain their own electronic health record (EHR) system that meets all applicable documentation, security, and billing requirements; or
        2. Demonstrate willingness and capacity to document required Specialty Mental Health Services and CalAIM services within the County’s designated EHR system, in accordance with County workflows, timelines, and training requirements.
        3. Proposers must describe their current documentation systems, staff training processes, and experience supporting Medi-Cal Specialty Mental Health Services and CalAIM-related documentation.

  Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

  Supply three (3) References from Government Agencies and/or Firms of similar size as Solano County for whom the Key Team Member has provided similar services during the last three (3) years.

• Agency References: (required) —

  The proposer shall provide the (3) references of government agencies and or firms for whom the firm has provided similar services during the last three (3) years. 

  Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

  THESE REFERENCES SHOULD BE FROM DIFFERENT ENTITIES AND NOT FROM SOLANO COUNTY.

• Staffing Plan: (required) —

  Proposers must submit a detailed Staffing and Training Plan that demonstrates the organizational capacity to operate the interim housing program and deliver required Specialty Mental Health Services (SMHS) and, where applicable, CalAIM services in compliance with DHCS and Medi-Cal requirements.

  At a minimum, the Staffing and Training Plan must address the following:

  1. Staffing Structure, Roles, and Qualifications
     A clear organizational chart and description of all proposed positions, including clinical, case management, peer, supervisory, and administrative roles. Proposers must specify staff qualifications, licensure status, certifications, and scope of practice relevant to assigned duties.
  2. Medi-Cal Credentialing and Scope-of-Practice Compliance
     Description of how proposed staffing will meet DHCS and Medi-Cal requirements for delivery and billing of Specialty Mental Health Services, including but not limited to licensed or waivered clinicians, qualified mental health staff, Targeted Case Management requirements, and certified Peer Support Specialists. If not currently certified as a Medi-Cal SMHS provider, proposers must outline their plan to achieve certification and meet billing compliance standards within the initial phase of the contract. The County will provide technical assistance to support this process.
  3. Supervision Model and Documentation Oversight
     Description of supervision structure, including clinical supervision for licensed and unlicensed staff, oversight of documentation integrity, and processes to ensure compliance with County Behavioral Health Plan, DHCS, and Medi-Cal standards.
  4. Recruitment and Retention Strategies
     Plan to recruit and retain qualified clinical, peer, and support staff, including strategies to maintain workforce stability in a high-acuity, interim housing setting.
  5. Required Training Plan
     Description of required onboarding and ongoing training, including but not limited to Housing First, Harm Reduction, trauma-informed care, de-escalation, crisis intervention, cultural responsiveness, mandated reporting, Medi-Cal documentation standards, and service delivery to individuals with serious mental illness, co-occurring disorders, and justice system involvement.
  6. Identification of Key Personnel
     Identification of key leadership and clinical personnel committed to the duration of the contract, including roles critical to program implementation, compliance, and quality oversight.
• Work Plan and Schedule: (required) —

  Proposer shall provide a description of how each task of the project will be conducted, this shall include identification of deliverables for each task and a schedule. The work plan should be in sufficient detail to demonstrate a clear understanding of the project. The schedule should show the expected sequence of tasks and include durations for the performance of each task, milestones, submittal dates and review periods for each submittal. Discuss the approach for completing the requested services for the project on schedule. The project is expected to commence no later than ASAP and all public meetings, draft and final documents fully completed by June 30, 2027.

• Cost Control: (required) —

  Proposer shall provide information on how project costs will be controlled to ensure all work is completed within the negotiated budget for the project. Include the name and title of the individual responsible for cost control.

• ***Optional**** Additional Information: —

  Please provide any additional or relevant information that you would like to have considered by the County of Solano.

• Budget and Capacity (required) —

  The amount budgeted for this contract is estimated at a value not to exceed 1,200,000.00 for the duration of the contract.  The proposed budget shall include the following:

  Proposers must submit a detailed budget aligned with the proposed staffing plan and service model. Budgets must clearly distinguish:

  1. 1. BHSA-eligible operating and service expenses
     2. CalAIM Recuperative Care, Short-Term Post-Hospitalization or Transitional Rent reimbursement, when applicable
     3. Fee-for-service billing and managed care plan reimbursement, as applicable
     4. Clearly demonstrate how staffing, operating costs, and services are scaled to support a capacity of up to 50 participants at any given time.
     5. Staffing classifications aligned with Medi-Cal billing categories

   

  Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

• Detailed Documentation of Financial Resources: (required) —

  The Proposer shall provide the following documentation of sufficient financial strength and resources to provide the scope of services as required:

  1. The Proposer’s most recent independent audited financial statements for a fiscal year ended within the last 36 months.
  2. In lieu of audited financial statements, the County may accept, on a case-by-case basis,
     • a current written bank reference, in the form of a standard business letter, indicating that the Proposer’s business relationship with the financial institution is in positive standing; or 
     • Documentation disclosing the amount of cash flows from operating activities for the Proposer’s most current operating period. Said documentation must indicate whether the cash flows are positive or negative, and, if the cash flows for the most recent operating period are negative, the documentation must include a detailed explanation of the factors contributing to the negative cash flows.
• Non-Collusion Declaration: (required) —

  Non-Collusion Declaration 

  The undersigned declares:  I am the authorized representative of the party making the foregoing bid.

  The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

  Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

  I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed.

• Certification of Compliance: (required) —

  The proposer does hereby make certification and assurance of the Proposer’s compliance with:

  The laws of the County of Solano:
  http://www.codepublishing.com/CA/SolanoCounty/

  Title VI of the federal Civil Rights Act of 1964:
  https://www.justice.gov/crt/fcs/TitleVI-Overview

  Title IX of the federal Education Amendments Act of 1972:
  https://www.justice.gov/crt/title-ix-education-amendments-1972

  The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government:
  https://www.justice.gov/jmd/hr-order-doj12001-part-4-equal-employment-opportunity

  The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government:
  https://www.ada.gov/pubs/adastatute08.htm

  All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America,

  The condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and,  

  The condition that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the Procurement under this RFP for Solano County Behavioral Health Interim Housing Placement.

• Solano County Reservations: (required) —

  County of Solano Hereby Reserves the Following Rights:

  The County of Solano reserves the right to make an award in whole or in part or any varying combination of the following requirements that will be in the best interest of the County, and not necessarily to the lowest Contractor. The intended award of Contract shall be made to the highest rated Proposer based on the evaluation Criteria stated within the RFP.

  Right of Rejection

  The County reserves the right to reject any and all proposals, or to cancel this RFP in part or in its entirety.

  The County reserves the right to waive any variances in proposals provided such action is in the best interest of the County.

  The County reserves the right to amend this RFP at any time.  The County also reserves the right to cancel or reissue the RFP at its sole discretion. 

  Any proposal received which does not meet the stated pre-requisites of this RFP for Solano County Behavioral Health Interim Housing Placement, may be considered to be non-responsive, and may be rejected. The County may reject any proposal that does not comply with all of the terms, conditions, and performance requirements as stated within the RFP.

  To cancel any award and re-solicit proposals for services herein specified due to the increased or added costs, if in its opinion increased prices are greater than those of the general market.

  To cancel any award and re-solicit bids in the event services cannot commence with ten (10) days after the specified date for start of work.

  To reject any and all proposals considered not to be in the best interest of the County.

  To waive any and all minor irregularities in proposals.

  To reduce or increase any specification, in whole or in part due to changes in budget allocations. 

  I declare under penalty of perjury under the laws of the State of California that I have read the above Reservations as stated by the County of Solano.

• Drug-Free Workplace Certification: (required) —

  The contractor or grant recipient named on this proposal hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The contractor will:

  1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

  2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following: 

  1. The dangers of drug abuse in the workplace
  2. The person's or organization's policy of maintaining a drug-free workplace
  3. Any available counseling, rehabilitation and employee assistance programs
  4. Penalties that may be imposed upon employees for drug abuse violations

  3. Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed contract or grant:

  1. Will receive a copy of the company's drug-free policy statement
  2. Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant

  CERTIFICATION

  I, the official submitting this proposal, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this Certification, executed on the date of proposal submittal and in the County below, is made under penalty of perjury under the laws of the State of California.

• Declaration of Local Business: (required)
• Legal Name of Business: (required) —

  Enter Complete Details Below

• Physical address of principal place of business or satellite office with at least one employee: (required) —

  Enter Complete Address Below.

• Attach Current Business License Here: (required)
• I declare under penalty of perjury under the laws of the state of California that the foregoing is true and correct and that this declaration is executed by an authorized representative. (required)
• Disclosure of Criminal and Civil Proceedings: (required) —

  Describe all ongoing and past civil and criminal proceedings within the last 10 years. Indicate the status of current proceeding and the outcome of closed or completed actions. Also, describe, if any, how the outcome of actions impacted company business operations.

  Note: if no civil and criminal proceedings within the last 10 years, indicate here. 

• Debarment Certification: (required) —

  By submitting a bid/offer/proposal/quote to the County of Solano, under penalty of perjury, I, the Proposer, hereby certify that the Prospective Contractor and/or its officers, directors, and employees:

  1. Are not currently excluded, debarred, or otherwise ineligible to participate in a federally funded program
  2. Have not been convicted of a criminal offense related to the provision of federally funded items or services nor has been previously excluded, debarred, or otherwise declared ineligible to participate in any federally funded programs, and
  3. Are not, to the best of its knowledge, under investigation or otherwise aware of any circumstances which may result in contractor being excluded from participation in federally funded programs.

  This representation shall be an ongoing representation during the term of any contract awarded to the Prospective Contractor. If awarded a contract, Prospective Contractor hereby commits to immediately notify the County of any change in the status of the representations set forth in this Form.

  Prospective Contractor authorizes the County to independently verify its suspension and debarment status.

  Prospective Contractors are cautioned that making a false certification may subject the certifier to criminal prosecution or administrative sanctions.

  I certify that I am authorized by the company named above to respond to this request.

• County Contract - Proposer accepts all terms and conditions without reservation or any qualifications? (required) —

  If the proposer makes no qualifications to the Standard Contract or any additional terms provided, including any additional attachments or exhibits, then it shall be deemed that the Proposer accepts all terms without reservation or any qualifications.  Proposers shall include a statement of acknowledgment that the Proposer has reviewed the County of Solano Standard Contract, and any Special Terms provided and has accepted it with or without qualification. 

• What qualifications (i.e., exceptions or conditions) are being requested by the Proposer? (required) —

  If the Proposer takes qualifications, those qualifications must be identified and listed along with suggested modifications to the contract and provided here. The County is under no obligation to accept your qualifications; however, they will be reviewed on a case-by-case basis.

  [Note: Scope of Work and Budget Detail and Payment Provisions and Special Terms and Conditions for the contract, will be finalized during the contract negotiation process.] 

• Signature Page: (required) —

  Please download the documents provided below, complete them as required, and upload the finalized versions as part of your submission.

• Is this project grant funded? (required) —

  If grant funded local vendor preference does not apply.

• Pre-Proposal Meeting/Job walk/Conference (required) —

  Is there going to be some form of pre-proposal meeting for this RFP?

• Mandatory or Non-Mandatory? (required) —

  Is the pre-proposal meeting going to be mandatory? (If non-mandatory then select "No") 

  NOTE: DO NOT FORGET TO ADD TO THE TIMELINE

• Proposal Validity Period? (required) —

  For how long do you wish proposals to remain valid after the due date? 90 days? 120 days? Please enter using number of days (ex: 120 days)

• Will The "Public Works Reforms" (SB 854) Apply to This Project? (required) —

  Public works reforms (SB 854) were signed into law on June 20, 2014. The reforms made several significant changes to the administration and enforcement of prevailing wage requirements by the Department of Industrial Relations (DIR). Among other things, SB 854 established a public works contractor registration program to replace prior Compliance Monitoring Unit (CMU) and Labor Compliance Program (LCP) requirements for bond-funded and other specified public works projects. The fees collected through the program established by SB 854 are used to fund DIR’s public works activities. 

• Use Electronic Pricing Table? (required) —

  Select yes when you have line items (construction, commodities, etc.). This option provides automatic tabulation of pricing results.

  Select no if you would like the vendors to upload pricing as a document in their own format and pricing structure. This option will not enable automatic tabulation of pricing results.

• Will This Solicitation Require Evaluation Criteria? (required)
• Additional/Supplemental Information (required) —

  Do you wish to allow responses to contain additional relevant information?

• Contract Value/NTE Amount (required) —

  What is the initial not to exceed amount for this contract? This is not a final number, this is just an estimate to be stated in the RFP.

• Desired Contract Start Date (required) —

  Please specify what the desired contract start date is using the following format: Month, Day, Year (ex: July 1, 2023)

• Desired Contract End Date (required) —

  Please specify what the desired contract end date is using the following format: Month, Day, Year (ex: June 30, 2024)