Active SLED Opportunity · CALIFORNIA · FRESNO HOUSING
AI Summary
Fresno Housing seeks bids for solar light pole installation at San Joaquin Apartments, CA. The project includes removal of existing poles, installation of 18 solar LED poles, compliance with federal and state labor laws, and bonding requirements. Bids due by July 30, 2026.
In keeping with its strategic plan, the Agency is now soliciting for Bids from qualified, licensed and insured contractors (California Class B General Building Contractor license or C-10 Electrical Contractor license) to provide solar light pole installation at the San Joaquin Apartment property located at 8610 Pine St, San Joaquin, CA 93660. The scope of work includes the removal and decommissioning of two (2) existing light poles and associated electrical systems, and the installation of eighteen (18) new solar-powered LED light poles on concrete foundations (sixteen new locations and two replacements). The new system will consist of integrated, energy-efficient solar LED lighting units with solar panels, battery storage, and luminaires. This upgrade will improve site visibility and resident safety while reducing long-term electrical and maintenance costs.. The goal is to enhance the aesthetic appeal, safety, and longevity of the property. All Bids submitted in response to this solicitation must conform to all of the requirements and specifications outlined within this document and any designated attachments in its entirety.
Bids are to be submitted through the Procurement Portal, no later than 4:00 pm on Thursday, July 30, 2026.
This project is funded through public housing capital funds and will require compliance with all applicable federal, state, and local requirements, including both Federal Davis Bacon and California Prevailing Wage requirements and Build America, Buy America (BABA) provisions. Contractors and Subcontractor must be registered with the DIR. Certified payroll will be required for this job. 10% Retention Required, Bid Bond/Guarantees, Performance Bond, and Payment Bond are required. Fresno Housing is committed to selecting a qualified contractor capable of delivering a high-quality installation while maintaining safety, minimizing disruption to residents, and completing the work in a timely and professional manner.
| Event | Date | Location |
|---|---|---|
| Bid Opening | 2026-08-04T17:00:00.000Z | Microsoft Teams meeting Join: https://teams.microsoft.com/meet/225589476228689?p=lGiJZhQ5HTl9lzGmpL Meeting ID: 225 589 476 228 689 Passcode: Pg6on2JZ |
Provide proof of California Business License, General Liability, Auto-Insurance, Worker’s Compensation, and Other Liability Insurance.
All quantities entered by the Agency herein and within the corresponding Pricing Items within the noted Internet System are for calculating purposes only.
The bid bond or guarantee shall be included in the bid package submitted by each bidder for any proposed fee that is greater than $25,000. This bond ensures that if awarded the contract, the bidder will accept and perform the work under the contract. It also ensures that the bidder will not attempt to withdraw or otherwise not fulfill the contract. Finally, the bid bond ensures that the bidder will execute the contractual documents that are required within the time specified in the solicitation or forfeit all or part of the guarantee. A certified check, bank draft, U.S. Government Bonds at par value, bid bond secured by an acceptable surety company, or other negotiable instrument may be accepted as a bid guarantee. If the successful bidder refuses to sign the contract after award, the bid bond is forfeited, and the award will then go to the next lowest responsive and responsible bidder. If a bid bond or guarantee is not submitted with the bid, the Agency will reject the bid as non-responsive. The Agency anticipates that it will not return any bid bonds until the contract has been awarded and the required performance and payments bonds have been furnished until all bids have been rejected; or the time specified for acceptance of bids has expired. In fairness to the other bidders, the Agency may also choose to return the bid bonds if the Agency has a firm and reasonable assurance that the responsive and responsible bidder who submitted the lowest cost will execute the contract. For Capital Fund work, a bid guarantee from each bidder equivalent to 5 percent of the bid price is required for each construction contracts see 24 CFR 905.316(d)(1) and one of the following:
The Contractor and contracted subcontractors are strongly encouraged to examine the project site before submitting a bid
The Agency will not execute a contract on the successful bidder's form–contracts will only be executed on the Agency form (please see Sample Contract) and by submitting a bid, the successful bidder agrees to do so (please note that the Agency reserves the right to amend this form as the Agency deems necessary). However, the Agency will during the IFB process (prior to the submittal deadline) consider any contract clauses that the proposer wishes to include therein and submits in writing a request for the Agency to do so; but the failure of the Agency to include such clauses does not give the successful bidder the right to refuse to execute the Agency's contract form. It is the responsibility of each prospective bidder to notify the Agency, in writing, prior to submitting a bid, of any contract clause that he/she is not willing to include in the final executed contract and abide by. The Agency will consider and respond to such written correspondence, and if the prospective bidder is not willing to abide by the Agency's response (decision), then that prospective bidder shall be deemed ineligible to submit a bid.
By completing, executing and submitting the Form of Bid, the “bidder is thereby agreeing to abide by all terms and conditions pertaining to this IFB as issued by the Agency, including an agreement to execute the Sample Contractor Contract. Accordingly, the Agency has no responsibility to conduct after the submittal deadline any negotiations pertaining to the contract clauses already published.
Please note that the successful bidder shall NOT conduct any additional work without the prior written authorization of the Agency representative (via delivery of a Task Order, which may take the form of an e-mail). Failure to abide by this directive shall release the Agency of any obligation to pay the successful bidder for any work conducted without the noted prior written authorization.
Questions and requests for information are encouraged to be submitted through the Procurement Portal.
All Questions and requests for information may be addressed in writing to the CF. The CF will respond to all such inquiries in writing by addendum to all prospective bidders (i.e., firms or individuals that have obtained the IFB Documents). During the IFB solicitation process, the CF will NOT conduct any ex parte (a substantive conversation—“substantive” meaning, when decisions pertaining to the IFB are made—between the Agency and a prospective bidder when other prospective bidders are not present) conversations that may give one prospective bidder an advantage over other prospective bidders. This does not mean that prospective bidders may not call the CF—it simply means that, other than making replies to direct the prospective bidder where his/her answer has already been issued within the solicitation documents, the CF may not respond to the prospective bidder’s inquiries but will direct him/her to submit such inquiry in writing so that the CF may more fairly respond to all prospective bidders in writing by addendum.
In the case of bids, the award shall be decided as detailed within Section 6.12.C of HUD Procurement Handbook 7460.8 REV 3, by “drawing lots or other random means of selection.”
In keeping with its strategic plan, the Agency is now soliciting for Bids from qualified, licensed and insured contractors (California Class B General Building Contractor license or C-10 Electrical Contractor license) to provide solar light pole installation at the San Joaquin Apartment property located at 8610 Pine St, San Joaquin, CA 93660.
The scope of work includes the removal and decommissioning of two (2) existing light poles and associated electrical systems, and the installation of eighteen (18) new solar-powered LED light poles on concrete foundations (sixteen new locations and two replacements). The new system will consist of integrated, energy-efficient solar LED lighting units with solar panels, battery storage, and luminaires.
The goal is to enhance the aesthetic appeal, resident safety, and longevity of the property and improve site visibility, while reducing long-term electrical and maintenance costs.
Bidders shall provide all labor, materials, equipment, supervision, transportation, permits, and incidentals necessary to complete the work in accordance with the plans, specifications, solicitation requirements, and all contract documents. All bids submitted in response to this Invitation for Bids (IFB) must comply with the requirements, terms, conditions, and specifications contained in this solicitation and any issued addenda.
This project is funded with Public Housing Capital Funds administered by the U.S. Department of Housing and Urban Development (HUD). The Contractor shall comply with all applicable federal statutes, regulations, executive orders, HUD Handbook 7460.8 REV-3, 2 CFR Part 200, the Annual Contributions Contract (ACC), state, and local laws, regulations, and all other funding requirements applicable to this project.
Contractors and subcontractors shall comply with, including but not limited to:
• Federal Davis-Bacon and Related Acts requirements;
• California Prevailing Wage requirements;
• Build America, Buy America (BABA) requirements, as applicable;
• California Department of Industrial Relations (DIR) registration requirements; and
• Certified payroll reporting requirements.
A bid guarantee, performance bond, and payment bond will be required as specified in the solicitation documents. The successful contractor will also be subject to a ten percent (10%) retention on progress payments in accordance with the contract requirements
Note- all subcontractors must be approved by the Agency. Electrical subcontractors must have a C-10 licenses.
Fresno Housing seeks to award a contract to a qualified and responsible contractor that demonstrates the ability to perform the work safely, deliver a high-quality finished product, minimize impacts to residents, and complete the project within the required contract timeframe.
Specifications:
1. PROJECT DESCRIPTION & UNDERSTANDING
Fresno Housing is seeking to enhance exterior lighting at the San Joaquin Apartments property. The project includes the removal and decommissioning of two (2) existing hard-wired light poles and associated electrical systems, including lighting controls, conduits, and related infrastructure.
The scope of work includes the installation of eighteen (18) new solar-powered LED light pole systems mounted on new concrete foundations. The new system will consist of integrated, mid-range solar LED area lights comparable to the SL29 Solar LED Area Light (with pole), including solar panels, battery storage, luminaires, and all required mounting hardware.
Sixteen (16) of the new solar lighting units will be installed at new locations, with two (2) units replacing the existing poles being removed. Final placement of all fixtures will be coordinated with Fresno Housing prior to installation.
This project will transition the property from a traditional grid-tied exterior lighting system to a fully independent solar-powered lighting network. The improvements are intended to increase nighttime visibility, enhance resident safety, and reduce long-term electrical consumption and maintenance costs.
2.REMOVAL & DECOMMISSIONING (2 Existing Poles)
• Remove two (2) existing wired light poles.
• Remove and decommission timers, photocells, wiring, conduit, and related electrical components.
• Secure, cap, and make safe all remaining electrical lines in accordance with NEC requirements.
• Haul away and dispose of all removed materials.
3. INSTALLATION OF NEW SOLAR LIGHT POLES (18 Units)
• Furnish and install eighteen (18) new solar LED light pole assemblies.
• Install complete systems including solar panels, LED luminaires, batteries, controllers, poles, and mounting hardware.
• Set poles at locations designated by Fresno Housing.
• Align and orient solar panels for optimal sunlight exposure.
4. CONSTRUCTION OF NEW POLE BASES (18 New Bases)
Contractor shall furnish all labor, materials, and equipment necessary to construct concrete foundations for all new solar light poles in accordance with the provided design detail.
Work shall include:
Contractor shall contact Underground Service Alert (811)
5. TESTING & COMMISSIONING
• Test each installed solar lighting unit for proper operation.
• Verify charge cycles, dusk‑to‑dawn functionality, and control settings.
• Provide operational guidance to Fresno Housing maintenance staff.
6. PERMITS AND CODE COMPLIANCE
Contractor shall obtain all required permits, coordinate inspections, and all work shall comply with:
7. SITE PROTECTION AND COORDINATION
Project site shall be left clean upon completion of project.
8. TEMPORARY UTILITIES
Contractor shall:
9. PORTABLE SANITATION
Contractor shall:
10. WARRANTY
11. WARRANTY SOLAR LIGHTING SYSTEM MINIMUM PERFORMANCE REQURIREMENTS
All proposed systems shall meet or exceed the following:
Lighting Performance
Battery System
Controls
Environmental Requirements
Wind Rating
Warranty
12. PHOTOMETRIC PERFORMANCE REQUIREMENTS
Contractor shall submit photometric calculations demonstrating:
Parking Areas
Walkways & Common Areas
13. POLE SPECIFICATIONS
14. PROJECT DURATION
Contractor shall achieve:
15. LIQUIDATED DAMAGES
Time is of the essence.
Should Contractor fail to achieve Substantial Completion within the Contract Time, Contractor shall pay Fresno Housing: $500.00 per calendar day for each day beyond the Contract Time until Substantial Completion is achieved.
16. SUBMITTALS
Prior to construction Contractor shall provide:
17. CLOSEOUT DOCUMENTATION
At project completion Contractor shall provide:
The Contractor and all subcontractors shall comply with:
State of California Prevailing Wage Requirements
This project is also subject to California Public Works laws, including prevailing wage requirements enforced by the California Department of Industrial Relations.
The Contractor shall comply with:
Dual Wage Compliance Requirement
Where both Federal Davis-Bacon and California prevailing wage requirements apply, the Contractor shall:
In accordance with California Labor Code:
20. BUILD AMERICA, BUY AMERICA (BABA) REQUIREMENTS
All materials, products, and equipment incorporated into the project shall comply with the requirements of the Build America, Buy America Act (BABA).
Contractor shall:
An original certificate evidencing the proposer’s current industrial (worker’s compensation) insurance carrier and coverage amount;
Contracting with small and minority firms, women's business enterprise and labor surplus area firms.
Bids received after the published deadline will not be accepted or considered.
Except as provided for otherwise, bidders must submit a realistic cost for each and every Pricing Item detailed within the preceding Table. The eProcurement Portal will automatically perform all required calculations.
The performance bond is meant to ensure that the contract is successfully completed. The performance bond guarantees that if the Contractor is unable to complete the contract, the surety company will step in to finish the work. In the case of a letter of credit or cash escrow, the Agency may use these funds to complete the contract work.
The package exterior must clearly denote the above noted IFB number and must have the proposer’s name and return address. Proposals received after the published deadline will not be accepted.
An original certificate evidencing General Liability coverage, naming the Agency as an additional insured, together with the appropriate endorsement to said policy reflecting the addition of the Agency as an additional insured under said policy (minimum of $1,000,000 each occurrence, general aggregate minimum limit of $2,000,000, together with damage to premises and fire damage of $50,000 and medical expenses any one person of $5,000), with a commercially reasonable deductible (e.g. “commercially reasonable,” meaning at least 1% of the “general aggregate minimum” of the policy, with a maximum deductible amount of $50,000;
An aggrieved bidder shall have three (3) business days after the date of issuance of the notice of intent to award, or notice of respondents selected to advance to a tier of competition, to submit to the CF, a written protest of the matter described in the award. The written protest must specify the grounds upon which the protest is based demonstrate the basis for the protestor’s status as an aggrieved bidder.
A bidder is an aggrieved bidder only if the person or entity is one to whom a notice of selection of a competitive tier or notice of an intent to award has been, or should have been, sent and such person or entity has been erroneously denied the award of a Contract or has been erroneously eliminated from contract because:
The COO, or other person so delegated by the Agency’s Executive Director, shall consider a written protest and issue a written decision on the protest. The COO may not consider a protest that is filed in an untimely manner or that fails to allege facts that would support a finding that the protestor is an aggrieved bidder. This decision may be appealed to the Agency’s Board of Commissioners by providing a written appeal to the Executive Director within three (3) business days after the date on which the COO sends his or her decision to the bidder’s postal address specified in the written protest. The decision of the Board, or if no timely appeal to the Board is made, the decision of the COO shall be the final decision of Agency on the protest.
Provide proof of California Business License, General Liability, Auto-Insurance, Worker’s Compensation, Other Liability Insurance and Bid Guarantee equivalent to 5% of the bid price and one of the following: Performance and payment bond for 100% of the contract price; separate payment and performance bond each for 50% or more of the contract price; 20% cash escrow; or 25% irrevocable letter of credit.
Contractors are to download and completed all required HUD forms indicated in the solicitation and contracting process. All HUD Forms are available at https://www.hud.gov/hudclips. All forms may not be modify without written HUD approval from the Assistant Secretary for Public and Indian Housing.
The Agency reserves the right to complete award to one firm only or to complete award to multiple firms. If award is made to more than one firm, such awards will be based on the Agency’s opinion that a firm can offer the Agency greater value for a certain service area as detailed within the scope of work. The Agency reserves the right to make such decision at any time during the ensuing contract period(s) meaning, the Agency could initially make award to one firm only, then, at any time during the ensuing contract period(s), decide to make an additional award(s) if the Agency decides such is in its best interests to do so.
An original certificate showing the proposer's professional liability and/or "errors and omissions" coverage (minimum of $1,000,000 each occurrence, general aggregate minimum limit of $2,000,000), with a commercially reasonable deductible (e.g., “commercially reasonable,” meaning at least 1% of the “general aggregate minimum” of the policy, with a maximum deductible amount of $50,000;
The payment bond is a method of ensuring that the Contractor pays the subcontractors and suppliers. By requiring payment bonds, the Agency avoids becoming entangled in disputes concerning payment of subcontractors and suppliers by the general contractor. The surety underwriting the payment bond ensures the contractors and suppliers will be paid. Often, performance and payment bonds are combined into a single document. Failure to pay subcontractors for work performed in commercial contracts may often lead to the subcontractor filing a mechanic’s lien against the property owners to obtain payment for services rendered. The Agency contract requires the payment bond to prevent this problem and ensure that no lien will be filed against any Agency building or lot of ground. As a reminder, Clause 24 of form HUD-5370, General Conditions of the Contract for Construction (Attachment G-1 attached hereto) clearly forbids the placement of any liens and is binding on any contractor, subcontractor, and material supplier.
The Contractor(s) shall be in possession of any current appropriate licensing that may be required by the County of Fresno (and/or, if applicable, any city jurisdiction therein in which work will be performed) and/or the State of California. The Contractor shall be duly licensed in accordance with the State of California, and will eventually be required to provide the Agency proof of such current licensing.
There shall be no escalation of the proposed firm-fixed fee amounts proposed and awarded at any time during the ensuing contract periods (except for, as designated by HUD, appropriate Agency-approved change orders awarded for “unforeseen conditions” within the general scope of work).
Do not fold or make any additional marks or notations on the documents to be submitted. Bidders are not allowed to change any requirements or forms contained herein, either by making or entering onto these documents or the documents submitted any revisions or additions; and if any such additional marks, notations or requirements are entered on any of the documents that are submitted to the Agency by the proposer, such may invalidate that proposal. If, after accepting such a proposal, the Agency decides that any such entry has not changed the intent of the proposal that the Agency intended to receive, the Agency may accept the proposal and the proposal shall be considered by the Agency as if those additional marks, notations or requirements were not entered on such. By accessing the noted Internet System, registering and downloading these documents, each prospective bidders that does so is thereby agreeing to confirm all notices that the Agency delivers to him/her as instructed, and by submitting a bid, the bidder is thereby agreeing to abide by all terms and conditions published herein and by addendum pertaining to this IFB.
Within our Agency Procurement Policy, it states that our Agency will:
Please note that the Agency has no legal right or ability to (and will not) at any time negotiate any clauses contained within ANY of the HUD forms included as a part of this IFB.
An original certificate showing the proposer’s automobile insurance coverage in a combined single limit of $1,000,000. For every vehicle utilized during the term of this program, when not owned by the entity, each vehicle must have evidence of automobile insurance coverage with limits of no less than $50,000/$100,000 and medical pay of $5,000.
An acceptable surety (bonding) company is one that is authorized to do business in the State of California and is acceptable to HUD and the Agency. The surety must be listed on the most recently published U.S. Treasury Circular 570 (often referred to as the T-List). Individual sureties are not permitted. Circular 570 is available from the U.S. Department of the Treasury, Financial Management Service, Surety Bond Branch, Room #262C, 401 14th Street, S.W., Washington, D.C. 20227. The T-List may also be accessed on the Internet at: https://www.fiscal.treasury.gov/surety-bonds/circular-570.html.
The Agency shall retain the right to demand and receive a change in personnel assigned to the work if the Agency believes that such change is in the best interest of the Agency and the completion of the contracted work.
It shall be the responsibility of each bidder to be aware of and to abide by all dates, times, conditions, requirements and specifications set forth within all applicable documents issued by the Agency, including the IFB document, and any addenda and required attachments submitted by the proposer. By virtue of completing, signing and submitting the completed documents, the proposer is stating his/her agreement to comply with all conditions and requirements set forth within those documents. Written notice from the bidder not authorized in writing by the CF to exclude any of the Agency requirements contained within the documents may cause that proposer to not be considered for award.
The Contractor shall obtain any and all required permits pertaining to any assigned work at his/her expense.
The Agency will NOT pay any deposits or retainer fees as a result of award of the ensuing contract (such is not allowed per relevant HUD regulation). This means that the Agency will pay the successful proposer(s) for actual services provided only.
Before commencing work, the Contractor shall furnish the Owner with a certificate of insurance evidencing that Builder’s Risk (fire and extended coverage) Insurance on all work in place and/or materials stored at the building site(s) is in force. The Builder’s Risk Insurance shall be for the benefit of the Contractor and the Owner as their interests may appear and each shall be named in the policy or polices as insured. The Contractor in installing equipment supplied by the Owner shall carry insurance on such equipment from the time the Contractor takes possession thereof until the Contract work is accepted by the Owner. Policies shall furnish coverage at all times for the full cash value of all completed construction, as well as materials in place and/or stored at the site(s), whether or not partial payment has been made by the Owner. The Contractor may terminate this insurance on buildings as of the date taken over for occupancy by the Owner. The Contractor is not required to carry Builder’s Risk Insurance for modernization work which does not involve structural alterations or additions and where the Owner’s existing fire and extended coverage policy can be endorsed to include such work.
If applicable, by receipt of a contract award it shall be the responsibility of the successful bidder to agree, certify, and eventually show proof that the work and products provided and installed by the contractor are in full compliance with the requirements of the noted Act. More information can be obtained at the following link: https://www.hud.gov/baba.
All contractors, subcontractors, suppliers, and manufacturers shall comply with the Build America Buy America (BABA) requirements applicable to this project pursuant to the Infrastructure Investment and Jobs Act (IIJA), 2 CFR Part 184, HUD guidance, and all applicable federal regulations. The Contractor shall provide documentation demonstrating compliance for all covered iron, steel, manufactured products, and construction materials incorporated into the project. The Contractor shall maintain records supporting compliance and provide such records upon request. No substitutions affecting BABA compliance shall be permitted without prior written approval by the Owner. Products not meeting BABA requirements shall not be incorporated into the project unless an approved waiver has been issued. The Contractor shall be responsible for all costs associated with removal and replacement of non-compliant materials
The contractor agrees to maintain and provide supporting documentation upon request including:
• Manufacturer certifications
• Country of origin documentation
• Material invoices
• Product cut sheets
• Mill certificates
• Purchase orders
• Supplier correspondence
• Waiver requests
• Waiver approvals
• Procurement logs
• Product data sheets
• Country-of-origin documentation
• Inspection records
Please note that the successful bidder shall NOT conduct any additional work without the prior written authorization of the Agency representative. Failure to abide by this directive shall release the Agency of any obligation to pay the successful bidder for any work conducted without the noted prior written authorization.
Subcontractors whose home office is outside the County of Fresno shall retain the services of appropriate specialty contractors located within Fresno County for repairs and/or adjustments required under the guarantees. All such contractors must be approved by the Agency. At the option of the Agency, such contracts shall be assigned to the Agency.
If applicable, a copy of the proposer’s business license allowing that entity to provide such services within the City or County of Fresno.
Herein, or within the attached specifications, whenever the Agency has listed a specific brand name the words “or equal” shall automatically apply thereto. This term “or equal” means that the apparent successful bidder may propose to provide an alternate product as long as such proposed alternate product, in the opinion of the Agency, meets the minimum specifications. As detailed within Section 9.3.B.3 of HUD Procurement Handbook 7460.8 REV 2, brand names are listed herein for “establishing design and quality standards” for the product identified. If a bidder wishes to provide a different product than the product the Agency has identified, the Agency will be pleased to respond to any specific written request from a bidder with a listing of the “essential characteristics” for any such product (the bidder may also, if he/she wishes, wait to see if the firm is the apparent successful bidder then submit such written request after the bid submittal deadline when the Agency will evaluate such alternate products, if submitted).
The successful bidder shall not assign any right, nor delegate any duty for the work proposed pursuant to this IFB (including, but not limited to, selling or transferring the contract) without the prior written consent of the CF. Any purported assignment of interest or delegation of duty, without the prior written consent of the CF shall be void and may result in the cancellation of the contract with the Agency, or may result in the full or partial forfeiture of funds paid to the successful proposer as a result of the proposed contract; either as determined by the CF.
As detailed within pertinent HUD and Federal regulations, the Contractor shall comply with either Federal Davis-Bacon Wage Rates (for all “construction contracts in excess of $2,000”), California Prevailing Wage Rates and/or Maintenance Wage Rates. Where difference exist, the higher wage rate shall apply.
Pursuant to California Labor Code, Section 1771, 1774-1776, 1777.5, 1813 and 1815, the general prevailing wage rates for this project are those published by the Director of the Department of Industrial Relations for Fresno County, available at at the California Department of Industrial Relations website https://www.dir.ca.gov. The applicable wage determinations are those in effect at the time of advertisement for bids. Prevailing Wage (ca.gov).
The applicable Wage Rates pertaining to the work detailed herein are available at Wage Determinations | SAM.gov. These regulations can be found in the Title 29CFR, www.ecfr.gov/current/title-29. This work will be subject to all the requirements pertaining to Davis-Bacon work, including the applicable Federal forms and procedures (i.e., on-site interviews; certified payrolls; etc.).
If applicable, a copy of the proposer's license issued by the licensing authority allowing the proposer to provide the services detailed herein.
Notice to the Contractor shall be issued to the Contractor by the Agency for any violation of the contract documents. Failure to make corrections as specified shall result in the delay of funds for that portion of the work for which correction is required.
The Agency shall be the primary on-site point of contact for the Contractor pertaining to this work. The Contractor shall be free to converse and communicate with the Agency during or between visits; however, all requests for changes or decisions shall be submitted to the Agency and approved by the Executive Director after receipt and consideration of written request from the Agency. The Agency anticipates that it will typically make a decision in such matters within 3 work days of receipt, though such response time-frame may be shorter or longer depending on the situation; accordingly, the Contractor shall be required to submit such written requests in as timely a manner as reasonably possible. When construction commences, all communication must be directed to the designated Agency contact person only.
The requested related information shall also be entered where provided for on the Profile of Firm Form (DO NOT ATTACH or SUBMIT COPIES WITHIN THE PROPOSAL SUBMITTAL--we will garner the necessary certificates from the successful proposer prior to contract execution).
It is the responsibility of the Contractor to ensure that each worker provided by the Contractor shall be fully trained and qualified to provide any assigned work. Accordingly, all work provided shall be guaranteed by the Contractor to be performed in a workmanlike manner and in accordance with all applicable laws, codes, and/or regulations, including those issued by, but not limited to, the County of Fresno (and/or, if applicable, any city jurisdiction therein in which work will be performed), and/or the State of California, or any applicable Federal Agency. Smoking is prohibited within the building and within the building property boundaries.
The Contractor and each Subcontractor shall inspect the site and determine the availability of storage space and trucking facilities to bring material or equipment into the building, or any other factors affecting the work under this Contract.
The Contractor shall clean work areas daily, at the end of the workday, of all work-generated debris which may endanger the safety of the others (the public; Agency residents; etc.).
Do not use Record Documents for construction purposes; the documents shall be protected from loss in a secure location; provide access to Record Documents for the Agency's reference.
The Contractor shall ensure that any equipment and/or vehicles that he/she places on the work site shall not be placed in such a position to interfere with access by any emergency vehicles or traffic by the public at-large. The Agency reserves the right to approve or reject (and demand the movement) of the placement of such equipment or vehicles at any time during the performance of the contracted work if, in the opinion of the Agency, the placement of such equipment or vehicles does interfere with such traffic.
The Contractor and each Subcontractor shall verify, and field check, all plan dimensions, elevations, and quantities on both the existing building and the new work under their respective responsibilities before proceeding with work. Discrepancies must be brought to the attention of the Agency in writing for clarification or correction. Any Contractor failing to exercise such precautions shall be held responsible for the cost of correcting any resulting errors.
Organize maintenance data into sets of manageable size. Bind in individual heavy‑duty 2‑inch, 3‑ring vinyl‑covered binders, with pocket folders for folded sheet information. Mark identification on front and spine of each binder. Include the following information:
Arrange for the installer of equipment that requires regular maintenance to meet with the Owner's personnel to provide instruction in proper operation and maintenance. Include a detailed review of the following:
It shall be the responsibility of the Contractor to ensure, at all times during the performance of the work, to the maximum extent feasible, to protect the safety of Agency residents and staff, the Contractor's staff, and subcontractors, and the public. This shall include, but not be limited to, compliance with all OSHA-related Federal and local laws, codes, and regulations.
The Contractor shall take all means necessary to maintain the security of the area in which they are working. These security measures must be carried out on a twenty-four-hour basis, not just during normal work hours.
The Contractor shall commence work under the ensuing contract on a date to be specified within the Notice to Proceed (NTP) form issued by the Agency. Normal working hours shall be Monday through Friday, 8:00 AM to 5:00 PM PT. All other working hours require pre-approval. Provide a minimum of five (5) working days for approval and planning.
Unless otherwise approved by the Agency in writing, the Contractor shall not perform work on Agency property during a holiday or weekend days (Saturday or Sunday).
The Contractor shall ensure that at all times during the work tools, equipment, and materials are handled, placed, and stored in a secure and safe manner so as to protect all parties, including, but not limited to, the Contractor's workers, Agency tenants and staff, and the public at large. The Contractor shall ensure that during non-working hours such items are not left unattended on the job site when such safety may be compromised. If applicable, as the building the Contractor will be working in is occupied by housing tenants, including a number of elderly/disabled or special needs persons, it will be especially important that traffic areas are clear for access and egress.
It shall be the responsibility of the Contractor to provide any temporary facilities that may be required, including, but not limited to temporary toilets; water; fencing; barricades; lighting; planking; signage; guardrails; etc. Accordingly, it shall be the responsibility of the Contractor to secure and maintain such items during the term of the work
The Contractor shall, during the term of the work, within 7 days of the end of any weekly payroll period, forward to the Agency a copy of the weekly payroll.
As detailed within Chapter 9, Procurement and Contract Administration, of Handbook 7485.1.
IFB Section | Form Description |
4.02.06.D.1 | Form HUD-51000 (1/2014), Schedule of Amounts for Contract Payments |
4.02.06.D.2 | Form HUD-51001 (1/2014), Periodic Estimate for Partial Payment |
4.02.06.D.3 | Form HUD-51002 (1/2014), Schedule of Change Orders |
4.02.06.D.4 | Form HUD 51003 (1/2014), Schedule of Materials Stored |
4.02.06.D.5 | Form HUD-51004 (1/2014), Summary of Materials Stored |
4.02.06.D.6 | Form HUD-5372(1/2014), Construction Progress Schedule |
4.02.06.D.7 | All relevant Subcontractors Weekly Certified Payrolls must accompany the payment request utilizing form WH-347 |
4.02.06.D.8 | Retainage. The Request for Payment form must list and clearly identify the retainage in the amount of 10% as a deduction to the subtotal of charges on the Request for Payment. |
The Agency shall provide one (1) final inspection site visit to develop the final Punch List when the following are completed:
Retainage for this work shall be in the amount of 10 percent, which shall be applied to each payment until final payment, at which time all retainage held will be paid by the Agency to the Contractor.
Upon completion of the project the Contractor must submit the following:
Has this firm, or any principal(s) ever been debarred from providing any services by the Federal Government, any state government, the State of California, or any local government agency within or without the State of California?
Please provide a full detailed explanation, including dates, circumstances, and current status.
In accordance with applicable federal regulations, including 2 CFR 200.318, HUD procurement requirements, and the Housing Authority’s procurement policy, the proposer/bidder shall disclose any actual, apparent, or potential conflict of interest.
Please disclose whether any owner, officer, employee, agent, consultant, subcontractor, or immediate family member of the firm:
☐ No known actual, apparent, or potential conflict of interest exists.
☐ Yes. A potential or actual conflict of interest may exist as described below:
The Housing Authority reserves the right to determine whether any disclosed relationship constitutes an actual or apparent conflict of interest requiring mitigation, recusal, disqualification, or other corrective action.
Does this firm or any principals thereof have any current, past personal or professional relationship with any Commissioner or Officer of the Agency?
Please provide a full detailed explanation, including dates, circumstances, and current status
Has any principal(s) or any person(s) proposed to perform the work ever been convicted of a felony?
Please provide a full detailed explanation, including dates, circumstances, and current status. PLEASE NOTE: The Agency reserves the right to not complete award to any bidder that has staff who has been convicted of a felony if the Agency feels that doing such is in its best interests.
By executing this form the bidder thereby agrees that by receipt of a contract award, the project may be subject to Build America Buy America (BABA) requirements and it shall be the responsibility of the successful bidder to agree, certify, and eventually show proof that the work and products provided and installed by the contractor, subcontractors, supplies, and manufactures are in full compliance with the requirements of the noted Act applicable to this project pursuant to the Infrastructure Investment and Jobs Act (IIJA), 2 CFR Part 184, HUD guidance, and all applicable federal regulations. The Contractor shall provide documentation demonstrating compliance for all covered iron, steel, manufactured products, and construction materials incorporated into the project.
The Contractor shall maintain records supporting compliance and provide such records upon request. No substitutions affecting BABA compliance shall be permitted without prior written approval by the Owner. Products not meeting BABA requirements shall not be incorporated into the project unless an approved waiver has been issued. The Contractor shall be responsible for all costs associated with removal and replacement of non-compliant materials.
The contractor agrees to maintain and provide supporting documentation upon request including:
• Manufacturer certifications
• Country of origin documentation
• Material invoices
• Product cut sheets
• Mill certificates
• Purchase orders
• Supplier correspondence
• Waiver requests
• Waiver approvals
• Procurement logs
• Product data sheets
• Country-of-origin documentation
• Inspection records
More information can be obtained at the following link: https://www.hud.gov/baba
By executing this form the bidder thereby agrees that by receipt of a contract award, it shall be the responsibility of the successful bidder to agree and certify full compliance of the requirements of the notated HUD form above.
Please download the below documents, complete, and upload.
Please download the below documents, complete, and upload.
The Proposer certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of ANY Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with THIS Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
3. The Proposer shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and cooperative agreements) and that all sub recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Please download the below documents, complete, and upload.
By executing this form the bidder thereby agrees that by receipt of a contract award, it shall be the responsibility of the successful bidder to agree and certify full compliance of the requirements of the notated HUD form above.
By executing this form the bidder thereby agrees that by receipt of a contract award, it shall be the responsibility of the successful bidder to agree and certify full compliance of the requirements of the notated HUD form above.
By executing this form the bidder thereby agrees that by receipt of a contract award, it shall be the responsibility of the successful bidder to agree and certify full compliance of the requirements of the notated HUD form above.
By executing this form the bidder thereby agrees that by receipt of a contract award, it shall be the responsibility of the successful bidder to agree and certify full compliance of the requirements of the notated HUD form above.
By executing this form the bidder thereby agrees that by receipt of a contract award, it shall be the responsibility of the successful bidder to agree and certify full compliance of the requirements of the notated HUD form above.
By executing this form the bidder thereby agrees that by receipt of a contract award, it shall be the responsibility of the successful bidder to agree and certify full compliance of the requirements of the notated HUD form above.
By executing this form the bidder thereby agrees that by receipt of a contract award, it shall be the responsibility of the successful bidder to agree and certify full compliance of the requirements of the notated HUD form above.
By executing this form the bidder thereby agrees that by receipt of a contract award, it shall be the responsibility of the successful bidder to agree and certify full compliance of the requirements of the notated HUD form above.
By executing this form the bidder thereby agrees that by receipt of a contract award, it shall be the responsibility of the successful bidder to agree and certify full compliance of the requirements of the notated HUD form above.
By executing this form the bidder thereby agrees that by receipt of a contract award, it shall be the responsibility of the successful bidder to agree and certify full compliance of the requirements of the notated HUD form above.
Please download the below documents, complete, and upload.
Please download the document, complete, and upload
Performance Bond and Payment Bond Certification
By executing and submitting this form, the Bidder acknowledges, agrees, and certifies that, if selected for award, it shall furnish all required Performance Bonds and Payment Bonds, or other Agency-approved assurances of contract performance and completion, in the amounts and form prescribed within the solicitation documents.
The successful Bidder shall provide such bonds or assurances within the timeframe established by the Agency following Notice of Award and prior to contract execution and/or commencement of any work. All bonds shall be issued by a surety authorized to transact business in the State of California and otherwise comply with all applicable federal, state, and local laws, regulations, and solicitation requirements.
Failure to timely furnish the required Performance Bond, Payment Bond, or other approved assurance of completion may result in the Agency withdrawing the award, declaring the Bidder non-responsive to post-award requirements, and pursuing any other remedies available under the solicitation documents, contract documents, and applicable law.
The undersigned proposes to enlist the following subcontractors for the duration of this project. It is understood that no substitutions or deletions or additions will be made to this list without the approval of the Agency and under the procedures required by law. Contractors are encouraged to utilize Section 3 Business Enterprises, Disabled Veteran Business Enterprises (DVBE), Minority and/or Women-Owned Business Enterprises (MBE/WBE), and LGBTQ+ Business Enterprises.
Provide Subcontract information as shown in the example below.
Example Format:
| Firm Name/Address | License No. | Trade-SOW | DBE Certified? |
The Bidder certifies that it is registered with the California Department of Industrial Relations and will comply with all applicable Federal and State labor standards, including Davis-Bacon and California prevailing wage requirements.
The undersigned proposer/bidder hereby certifies that this proposal/bid is genuine, submitted in good faith, and not collusive or sham in nature. The proposer/bidder further certifies that neither the firm nor any representative thereof has colluded, conspired, connived, or agreed, directly or indirectly, with any other proposer, bidder, or person to refrain from bidding, fix pricing, costs, profit, overhead, or secure any unfair advantage against the Agency or any party interested in the proposed contract.
By submitting this proposal/bid and all required documents through the Procurement Portal, the proposer/bidder certifies that all information provided is true and accurate to the best of their knowledge. The proposer/bidder acknowledges that if any information is determined by the Agency to be false, misleading, or inaccurate, the Agency may reject the proposal/bid, decline to award a contract, or cancel any resulting award.
The proposer/bidder further agrees to comply with all terms, conditions, requirements, attachments, addenda, and specifications contained in this IFB and agrees to execute the Agency’s sample contract form. Pursuant to the completed submission and pricing entered within the Procurement Portal, the proposer/bidder proposes to provide the services described herein for the fees submitted.
Example: January 2025
Example: B licensed General Contractors
This is the date you would like the work/contract to begin by.
This MUST be completed.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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