SLED Opportunity · NEW MEXICO · SANTA FE COUNTY
AI Summary
Sole source procurement with BARR Engineering for environmental and resource assessments on Pueblo lands in Santa Fe County, including NEPA documentation, cultural and natural resource surveys, public involvement, and quality control.
102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505-995-2740 www.santafecountynm.gov Justin S. Greene Commissioner, District 1 Anna T. Hamilton Commissioner, District 4 Anna Hansen Commissioner, District 2 Hank Hughes Commissioner, District 5 Camilla Bustamante Commissioner, District 3 Gregory S. Shaffer County Manager MEMORANDUM FOR SOLE SOURCE DETERMINATION AND POSTING DATE: October 11, 2024 TO: File FROM: Bill Taylor, Procurement Manager RE: Sole Source Determination per Section 13-1-126 NMSA 1978 with BARR Engineering for Environmental and Resource Assessments for County-Maintained Roads on Pueblo Lands, for a Total Amount of $200,084.00, Exclusive of NM GRT. BACKGROUND: In 2022 the County entered into Agreement 2022-0088-PW/BT with Ecosphere Environmental Services, Inc. as a result of a competitive sealed proposal or RFP for environmental and resource assessment services in accordance to the National Environmental Policy Act (NEPA), the National Historic Preservation Act (NHPA), the Endangered Species Act, and the Clean Water Act (CWA) in compliance with the Road Settlement Agreements entered into between the County and the Pueblos of San Ildefonso, Tesuque, Nambe, and Pojoaque. In 2024, Ecosphere Environmental Services, Inc. was acquired by BARR Engineering. BARR Engineering expressed exceptions to some of the terms and conditions of the original County Agreement. The County wishes to continue to receive the benefits of the Contractor and are requesting a sole source determination and procurement to enter into a new Agreement with BARR Engineering for environmental and resource services and reporting. DETERMINATION: Due to the work that has already been performed regarding cultural and resource investigations and reporting, from the engineering firm and the proprietary rights of information produced by the engineering firm, and the fact that this uniqueness is substantially related to the intended purpose and scope of services of the contract, it is the determination of the County Central Purchasing Office and Chief Procurement Officer for the County that it is in the best interest of the County that a contract with BARR Engineering be awarded without competitive sealed bids pursuant to NMSA 1978, 13-1-126 Sole Source Procurement. 102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505-995-2740 www.santafecountynm.gov Contract Information: Vendor: BARR Engineering 320 Osuna Road NE. Suite C-1 Albuquerque, New Mexico 87107 SCOPE OF SERICES: TASK 1: ENVIRONMENTAL RESOURCE INVESTIGATIONS a) Jurisdictional Agencies: Identify land management agencies/entities (not including Santa Fe County) within the project area, including those with management responsibilities for new rights of-way. The appropriate land management agency shall be contacted to address the potential impacts for the proposed action. b) Cultural Resource Investigations: Conduct Cultural resource surveys of archeological sites, historic buildings, acequias, and cultural landscapes in accordance with National Historic Preservation Act; c) Traditional Cultural Properties Consultation: Per New Mexico Executive Order 2005-003, documented tribal consultation is required and shall be conducted in collaboration with Santa Fe County representatives. d) Natural Resource Investigations: Conduct natural resource surveys including bird, bat, mammal, and other plant and animal species inventories in accordance with the Natural Species Act. NOTE: This work shall be conducted by qualified biologists and shall be coordinated with individual Pueblo representatives regarding Pueblo access permitting requirements. e) Water Resources: Identify any impacts to water resources, including wetlands, resulting from a proposed action and any related permit requirements. Consult FEMA’s Flood Insurance Rate Map for the 100-year floodplain boundary. Make note of any Clean Water Act (CWA) permits required for the project, including sections (§) 401, 404. f) Right-of-Way: Illustrate pertinent property details including land ownership, residential or commercial, business names, etc. A map of the required right(s)-of-way will be provided by the County. Rights-of-way illustrations should include construction maintenance easements, temporary construction permits, work permits, easements, federal land transfers, or acquisitions of property. 102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505-995-2740 www.santafecountynm.gov g) Land Use: Assess whether current land uses are consistent with County land use plans and zoning. Changes in access to private properties should be identified in this section. h) Hazardous Materials Analysis: Consult the Environmental Protection Agency (EPA) Enviro Mapper for Enviro facts to identify known hazardous material sites in proximity to the project area. i) Socioeconomics: Identify any required relocations of residents or businesses that may occur as a result of the proposed action. Also identify if the project would permanently change access to a business, driveway, etc. Change to neighborhood continuity or community cohesion could result if the proposed action reduces pedestrian movements across an existing route, or restricts access to local community sites, and/or private driveways. TASK 2: NEPA DOCUMENTATION The Consultant shall complete NEPA documentation (EA level reporting), as directed by the County. NEPA documentation shall comply with all standards developed by BIA and all other federal and state agency standards that are applicable for this project. The level of detail and depth of impact analysis should be limited to the minimum need to determine whether there would be significant environmental effects. NOTE: SFC independently reviewed the Environmental Impact Statement (EIS) prepared for the Pojoaque Basin Regional Water System with the Record of Decision dated September 11, 2019 and considers subparts of the EIS relevant to environmental assessment solicited herein. As such, it’s the County’s desire to reference portions of the resource documentation and EIS into this document. Contents of the Environmental Assessment: At a minimum, the environmental assessment must include: 1. Cover Sheet 2. Table of Contents 3. The proposal; 4. The need for the proposal; 5. The environmental impacts of the proposed action; 6. The environmental impacts of the alternatives considered; and 7. A list of agencies and persons consulted. TASK 3: PUBLIC INVOLVEMENT 102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX: 505-995-2740 www.santafecountynm.gov In order to convey information to the public, solicit input from them, and provide them with an opportunity to review and comment on this project, a wide array of notification methods will be required from the Consultant as follows: a) Coordination Letters; b) Public Official and/or Stakeholder Group Briefings; c) Project Web Site; d) Newsletters and Other Direct Mailers; and e) Public Meeting (Virtual). TASK 4: QUALITY CONTROL: The Consultant shall ensure that all resource investigations are conducted by qualified individuals that meet permitting or qualification standards developed by all applicable federal and state agencies. The consultant shall ensure that all documentation submitted meets the aforementioned standards and has been quality checked prior to submittal to County. DELIVERABLES: Deliverables may include, but not limited to: a) Biological Reports, including all documentation b) Cultural Resource Reports, including all documentation c) Public Meeting Power Point Presentation, handouts, and meeting minutes d) All GIS data collected or generated f
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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