Solid Waste Hauling

The City of Sarasota is seeking solid waste hauling and transporting services with a vendor to transport all the Municipal Solid Waste (MSW) received at the City of Sarasota’s transfer station. Also, requesting optional hauling and transporting services for yard waste debris to Sarasota County Landfill or other yard waste disposal facility.

Background

The solid waste collected varies from standard household and commercial waste, bulk items, white goods, tires, etc., excluding hazardous waste.  The Public Works Department - Solid Waste Division staff collect approximately 55,275 tons of MSW each year.  There are approximately 289 trailer loads of Municipal Solid Waste (MSW) per month hauled and transported.

Project Details

• Reference ID: 26-29SH
• Department: Public Works
• Department Head: Nikesh Patel (Director of Public Works)

Important Dates

• Questions Due: 2026-07-02T18:30:00.000Z
• Pre-Proposal Meeting: 2026-06-22T14:00:00.000Z — 1325 N Osprey Ave. Sarasota, FL 34236

Evaluation Criteria

• Qualifications of Company (25 pts) —

  Includes company qualifications, information, introduction and executive summary.

• Personnel (15 pts) —

  Personnel qualifications.

• Services/References (20 pts) —

  Services (past projects) and references that support your comments on the products or services you provide.  Past customers related experience with your company.

• Proposal Requirements (20 pts) —

  Details on how you plan to provide your products or services based on the specifications or scope of work provided in this solicitation or proposal request.

• Pricing (20 pts) —

  Cost of product or services as calculated using formula.

Submission Requirements

• Is the Offeror currently registered with the Florida Division of Corporations (Sunbiz)? (required) —

  Note: Active registration is not required to submit a bid but is a mandatory condition for contract award.

• Please enter your FL Document Number. (required)
• Please upload your Sunbiz Registration Document.
• Upload Proposal (including price) (required) —

  Upload your complete proposal here including price.

• INTEREST IN COMPETITIVE BID FOR PUBLIC BUSINESS (required) —

  Sections 112.313(3) and 112.313(7), Florida Statutes, prohibit certain business relationships on the part of public officers and employees, their spouses, and their children. See Part III, Chapter 112, Florida Statutes and/or the brochure entitled "A Guide to the Sunshine Amendment and Code of Ethics for Public Officers, Candidates and Employees" for more details on these prohibitions. However, Section 112.313(12), Florida Statutes (1983), provides certain limited exemptions to the above-referenced prohibitions, including one where the business is awarded under a system of sealed, competitive bidding; the public official has exerted no influence on bid negotiations or specifications; and where disclosure is made, prior to or at the time of the submission of the bid, of the official's or his spouse's or child's interest and the nature of the intended business. The Commission on Ethics has promulgated this form for such disclosure, if and when applicable to a public officer or employee.

  Does any officer or employee of the City of Sarasota, or their spouse or child, hold an interest in this business entity or the proceeds of this bid as defined by Florida Statute 112.313?

• What office position do you hold? (required)
• The competitive bid to which this statement applies has been/will be (select one) submitted to the following government agency: City of Sarasota, FL (required)
• The person submitting the bid is: (required) —

  Include your full name and position

• The business entity with which the person submitting the bid is associated is: (required)
• My relationship to the person or business entity submitting the bid is as follows: (required)
• The realty, goods and/or services to be supplied specifically  include:  (required)
• The realty, goods and/or services will be supplied for the following period of time: (required)
• Non Collusion Affidavit: Will you submit your notarized affidavit electronically (select YES) or submit a notarized hard copy (select NO)? (required) —

  Offeror shall execute an affidavit, in the form provided by the City, to the effect that they have not colluded with any other person, firm or corporation regarding any response submitted.

  Either electronic or hard copy upload is acceptable. Using the electronic Notary Live submission process will cost approximately $25 paid to Notary Live for the service. You are not required to use this service and if you choose not to, simply select NO on this question to upload your notarized form. 

• Non Collusion Affidavit - Electronic Submission (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Non Collusion Affidavit - Hard Copy Submission (required) —

  Please download the below documents, complete, and upload.

• Notarized Public Entity Crimes Form: Will you submit your notarized Public Entity Crimes form electronically (select YES) or submit a notarized hard copy (SELECT NO)? (required) —

  Offeror has not been convicted of a public entity crime per Section 287.133, Florida Statutes or environmental law in the past five years.

  Either electronic or hard copy upload is acceptable. Using the electronic Notary Live submission process will cost approximately $25 paid to Notary Live for the service. You are not required to use this service and if you choose not to, simply select NO on this question to upload your notarized form. 

• Public Entity Crimes Form - Electronic Submission (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Public Entity Crimes Form - Hard Copy Submission (required) —

  Please download the below documents, complete, notarize, and upload.

• DRUG-FREE WORKPLACE CERTIFICATION —

  Preference shall be given to businesses with drug-free workplace programs.  Pursuant to Section 287.087, Florida Statutes, whenever two or more competitive solicitations that are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a response received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process.  Established procedures for processing tie responses will be followed if none of the tied providers has a drug free workplace program.  In order to have a drug-free workplace program, a business shall:

  1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.
  2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.
  3. Give each employee engaged in providing the commodities or contractual services that are under proposal a copy of the statement specified in Subsection (1).
  4. In the statement specified in Subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 894, Florida Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.
  5. Impose a sanction on any employee who is so convicted or require the satisfactory participation in a drug abuse assistance or rehabilitation program as such is available in the employee's community.
  6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of applicable laws, rules and regulations.

  I certify that this firm complies fully with the above requirements.

• Respondent FEIN (required)
• Scrutinized Companies Certification (required) —

  Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel.  Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.  

  Certification:

  As the person authorized to sign on behalf of Respondent, I hereby certify that the company submitting this proposal is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

   

• Subcontractor Information (required) —

  Offeror shall provide a list of any subcontractors they intend to utilize.

  Complete and submit the Subcontractors List below:

   

  SUBCONTRACTORS LIST

  a. Subcontractor/Subconsultant Name

  b. Area Of Work

  c. Point Of Contact Or  Project Supervisor

  d. Phone Number  and

  e. Email Qualified MBE Yes/No

  f. Amount or Percentage of Total Bid

• References (required) —

  Please Provide at least FOUR References 

  Contact Person & Title:        

  Email Address  

  Phone No.    

  Company Name:    

  Mailing Address:   

  Type of commercial work contracted:   

• Conflict of Interest Statement (required) —

  Offeror, its principal(s), officers, agents, or proposed subcontractor(s) shall not have any conflicts of interest as it relates to this solicitation. 

  Attach a statement on company letterhead that discloses any conflict, or potential for conflict of interests, to include any City officer, employee, or attorney or their immediate family (parents, spouse, children) who is also an owner with more than 10 percent ownership interest in Offeror’s business, OR if no conflict of interest exists, provide a statement to that effect.

• Employer Identification Number -or- (2) Social Security Number: (required) —

  ** The City of Sarasota collects your social
  security number for tax reporting purposes.

• In submitting this Solicitation, the respondent makes all representations required by the Instructions to respondent and further warrants and represents that: Respondent has examined copies of all the Solicitation Documents and acknowledges that all addenda have been reviewed. (required)
• Emergency Priority Service (required) —

  In the event of an emergency, Respondent will provide priority service for the City of Sarasota.
  CONTINUITY OF OPERATION DURING EMERGENCY? Select YES or NO

• E Verify Affidavit: Will you submit your notarized affidavit electronically (select YES) or submit a notarized hard copy (select NO)? (required) —

  Please download the below documents, complete, and upload.

  Either electronic or hard copy upload is acceptable. Using the electronic Notary Live submission process will cost approximately $25 paid to Notary Live for the service. You are not required to use this service and if you choose not to, simply select NO on this question to upload your notarized form. 

• E-Verify Affidavit (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• E Verify Affidavit (required) —

  Please download the below documents, complete, and upload.

• AFFIDAVIT REGARDING PROHIBITION ON CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN : Will you submit your notarized affidavit electronically (select YES) or submit a notarized hard copy (select NO)? (required) —

  Please download the below documents, complete, and upload.

• AFFIDAVIT REGARDING PROHIBITION ON CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN (required) —

  Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• AFFIDAVIT REGARDING PROHIBITION ON CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN (required) —

  Please download the below documents, complete, and upload.

• ADA Accessibility Confirmation (required) —

  Respondent acknowledges and warrants that their products, programs and services are currently in compliance and during the Term of this Agreement shall remain in compliance with all applicable Federal disabilities laws and regulations, including without limitation the accessibility requirements of Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), and its implementing regulations set forth at Title 36, Code of Federal Regulations, Part 1194.  Respondent agrees to promptly respond to, resolve and remediate any complaint regarding accessibility of its products, programs or services in a timely manner and provide an updated version to the CITY at no cost.  The CITY reserves the right to request, from the Respondent, a timeline by which accessibility standards will be incorporated into the programs, products or services.  The Respondent shall provide such a timeline within a reason time.   The Respondent further agrees to indemnify and hold harmless the CITY from any claims arising out of its failure to comply with the requirements of this section.  Failure to comply with these requirements shall constitute a material breach of this solicitation and any subsequent agreements and shall be grounds for termination of any agreement by the CITY.

• Confirmation of Good Faith in Response (required) —

  The Respondent, hereby declares that no person or other persons other than the undersigned are interested in this Solicitation as Principal, and that this Solicitation is made without collusion with others; and that we have carefully read and examined the specifications, and with full knowledge of all conditions under which the services herein  is  contemplated  must  be  furnished,  hereby  propose  and  agree  to  furnish  this  service  according  to  the requirements set out in the specifications for said service for the prices as listed on the previous pages.

• Upload additional documents —

  Please use this area to upload any additional documents that may be required by solicitation.

• Please list any applicable certifications and licenses and the associated numbers: (required) —

  If not applicable please respond with N/A 

• Have you or any of your principals ever conducted similar services under a different name or certification or different license number? (required)
• If Yes to above question, give firm name, address and certification or license number. (required) —

  If not applicable please respond with N/A 

• How many years has your firm been in business under its present business name? (required)
• Will your firm use a sub-contractor or sub-contractors to assist or perform the duties of this proposal? __________________. (a) If Yes, provide details including the company’s name(s), address(es) and phone number(s): (required)
• How many years of experience does your firm have providing similar services? (required)
• How many public agencies has your firm provided similar services? (required)
• Please list the public agencies for which your firm has provided similar services: (required) —

  If not applicable please respond with N/A 

• Please attach a short history of the firm including whether it is local, a subsidiary (partially or wholly owned by another entity), national, or international as well as approximate number of employees. Also provide the number of firm offices and locations. (required)
• Please attach a copy of your firm’s most recent reviewed financial statement or other financial instruments that would establish your firm’s ability to complete its obligations under any agreement resulting from this RFP. (required)
• Please attach or list below why your firm should be selected by the City to provide the solicited services. (required)
• Have you or any of your principals been in litigation or arbitration of any kind on a question or questions relating to similar services involving a City, County and/or other form of Governmental Agency during the prior five (5) years? ________. (a) If Yes, provide the name of the public agency and briefly detail the dispute: (required)
• Have you had any service agreements terminated for convenience or default in the prior five (5) years? ________. (a) If Yes, provide details including the name of the other party: (required)
• Is your firm, owners, and/or any principal or manager involved in or is your firm aware of any pending litigation regarding professional misconduct, bad faith, property damage, discrimination, or sexual harassment? ________. (a) If Yes, provide details: (required)
• Is your firm, owners, and/or any principals or managers involved in or aware of any pending disciplinary action and/or investigation conducted by any City, County and/or other form of Governmental Agency? ________. (a) If Yes, provide details: (required)
• Does your firm maintain errors and omissions coverage? (required)
• If yes to above queestion, please provide a current copy of declaration page showing the maximum liability or policy value.the
• Will your firm comply with all City, County, State and Federal legal requirements, policies, rules and regulations and laws? (required)
• 17. Please provide any other information that may assist the City in ascertaining your qualifications, capability and customer service under any resultant agreement.
• INTRODUCTION (required) —

  Include the following in this section of the Proposal.

  1. A cover page that identifies Proposer, the RFP by title, and the RFP number.
  2. An introductory letter/statement that describes your proposal in summary form (limit 2 pages).
• Proposer must have been in the business of providing solid waste hauling and transporting services for a minimum of ten (10) years within the State of Florida. (required) —

  Please provide supporting documentation such as a state or local government business registration that Proposer has been in the business of solid waste hauling and transporting services for a minimum of ten years.

• Proposer’s key personnel, trucks and trailers to be used and assigned to the City for the solid waste hauling and transporting services. (required) —

  Provide supporting documentation showing Proposer’s key personnel, trucks and trailers and share that the staff have the required commercial driver’s license and endorsements to drive tractor trailers along with number of years of experience driving tractor trailers.

• PROPOSER STATEMENT OF ORGANIZATION (required) —

  In this section, provide information and documentation on Proposer as follows:

   

  1. Legal contracting name includes any dba or fictitious name in which Proposer operates under.
  2. State of organization or incorporation.
  3. Ownership structure of Proposer’s company (e.g., Sole Proprietorship, Partnership, Limited Liability Corporation, Corporation).
  4. List any fictitious name or dba name under which Proposer operates.
  5. Federal Identification Number (if sole proprietorship, provide your Social Security number). The City collects this information for tax reporting purposes.
  6. Contact information for Proposer’s corporate headquarters and local office (if different). Include the following:
  1. Address
  2. City, State, Zip
  3. Phone
  4. Number of years at this location

   

  7. List of officers, owners and/or partners, or managers of the firm. Include names, addresses, email addresses, and phone numbers.
• PROPOSER EXPERIENCE (required) —

  In this section, provide details of Proposer’s experience to include the following:

  1. Provide a summary of Proposer’s company history and background, size and years in business.
  2. Provide Proposer’s years in the business of providing solid waste hauling and transporting services.
  3. Describe Proposer’s experience with solid waste hauling and transporting services.
  4. Describe any significant or unique accomplishments, recognition, or awards received for solid waste hauling and transporting services from solid waste organizations, such as SWANA and/or from private and/or public entities.
• TEAM’S EXPERIENCE (required) —

  In this section provide details of Proposer’s team’s experience to include the following: If no conflict of interest exists,

  1. Identify and include information regarding experience and qualifications of Proposer’s personnel and any subconsultants to be assigned to provide consulting services to the City to include the following: relevant education, their roles, whether full time or part time, their expertise, qualifications, licenses, certifications, and tenure with the organization emphasizing prior experience with issues pertaining to municipalities and the services requested herein.

   

  2. Describe any significant or unique accomplishments, recognition, or awards received by Proposer’s key personnel, or proposed subcontractors for previous services in their given field.
• CAPACITY (required) —

  Provide the following information regarding Proposer’s capacity for the provision of services:

  1. 1. 1. Specify the location(s) where the work for these services will be performed.
  2. Details of Proposer’s staffing resources, at the location that will provide services to the City.
  3. Overview of Proposer’s staffing resources, at its other locations, if any.
  4. Describe any work that will be subcontracted and provide the name of the subcontractor and the work to be accomplished by the subcontractor.
  5. Provide a brief summary regarding any prior or pending litigation, either civil or criminal, involving a governmental agency or which may affect the performance of the services to be rendered herein, in which the Proposer, any of its partners, employees or subcontractors is or has been involved within the last three years.
  6. Provide an explanation, in general terms, of Proposers’ financial capacity to perform the scope of work.
  7. Provide details of any ownership changes to Proposer’s organization in the past year or changes anticipated within six months of the Due Date and Time (e.g., mergers, acquisitions, changes in executive leadership).
  8. Provide documentation supporting Proposer’s ability to obtain the required insurances (e.g., current ACORD form indicating the types and amounts of insurances, a confirmation letter from Proposer’s insurer on insurer’s letterhead attesting to its ability to obtain the required insurances).

  Provide details of Proposer’s capacity and commitment to provide priority services to the City in the event of an emergency situation to ensure continuity of City operations

• APPROACH (required) —

  Provide Proposer’s project approach to include the following:

  1. Details of Proposer’s approach to hiring and retaining staff.
  2. Describe applicable onboarding and training that Proposer provides to its staff to include safety.
  3. A narrative of Proposer’s approach to inventory management and an explanation of how this approach meets City objectives and requirements as specified in this RFP.
  4. An explanation of Proposer’s approach to performing all facets of the scope of services defined in the RFP to include but not limited to:
     1. In-house inventory management of staff, trucks and trailers.
     2. On-site inventory management of staff, trucks and trailers.
     3. Maintenance records for truck and trailer PMs, damage repairs and parts replacement.
     4. Maintaining inventory accuracy.
  5. Provide details of how staff breaks, lunches, illnesses, vacations, and other absences will be covered to ensure complete coverage, at all times, during operational hours for solid waste hauling and transporting services.
  6. Provide the format in which Proposer most commonly uses for corresponding (e.g., in person, email, text, on-line)
  7. Describe Proposer’s methodology for ensuring quick response to emergency needs from the City.
  8. Provide sample reports that are standard in Proposer’s software system.
  9. Submit any additional information not previously requested which Proposer believes would assist City in the evaluation of Proposer’s approach to providing the required services for solid waste hauling and transporting services.
• Do you want to use a electronic pricing table (required)
• Who will evaluate Cost for this Project (required) —

  If you select Admin Scoring, no further action is required

  If you select Evaluation Committee, please select Evaluation Commitee in the Evaluation Criteria Section 

• Does this project require Subcontractor Information? (required)