Special Interest Classes, Sports Camps, and Clinics 2026

The City of Surprise is accepting sealed bids/proposals for various instruction classes including Special interest classes, sport activities, clinics, and sport camps. Submittals for this RFQu 326252 Special Interest Classes and Sports Camps to close on Thursday, April 9, 2026, at 3:00 pm.

The resultant contracts are awarded as Qualified Vendors for services. Contract periods commence on the Date of Award through 1-year with four 1-year options to renew.

Background

The City of Surprise offers a variety of classes, camps, and clinics as a service to its citizens and surrounding communities. The instructions for these classes, camps, and clinics are provided by organizations and individuals with various skills and talents. Vendors are evaluated and selected based on the criteria set forth in this solicitation.

Project Details

• Reference ID: 326252
• Department: Parks and Recreation
• Department Head: Holly Osborn (Director)

Important Dates

• Questions Due: 2026-04-02T22:00:00.000Z
• Answers Posted By: 2026-04-03T22:00:00.000Z
• Pre-Proposal Meeting: 2026-03-24T18:00:00.000Z — Parks and Recreation Back Conference Room Surprise Parks and Recreation, 15960 N Bullard Avenue, Surprise, AZ Join: https://teams.microsoft.com/meet/2857909774527?p=MrMp5aYISfWhrQVqhT Meeting ID: 285 790 977 452 7 Passcode: QB2Fw3fx ________________________________________ Need help? | System reference Dial in by phone +1 480-561-5974,,206190626# United States, Phoenix

Evaluation Criteria

• Course Description (20 pts) —

  Detail of services being provided.

• Course Availability (20 pts) —

  Available days of the week and times.

• Course Site Location (20 pts) —

  City of Surprise location or off site location.

• Course Size (20 pts) —

  Minimum and maximum size of classes/groups.

• Course Demand (20 pts)
• Presentation (10 pts)

Submission Requirements

• Application Debarment Certification (required) —

  By submitting a response to this solicitation, the authorized person(s) further certifies that the entity submitting a response to this solicitation __ IS or __IS NOT currently debarred, suspended, or proposed for debarment by any governmental entity. The undersigned agrees to notify the City of any change in this status, should one occur, before the time an award has been made under this Request for Qualifications.

• Offer Form (required) —

  Please download the below documents, complete, and upload.

• SOQ Response (required) —

  Upload the Cover Letter and SOQ Response for your RFQu submission.

• Terms & Conditions Exceptions (required) —

  Bidders are to indicate below any exceptions they have taken to the Specifications. An Offeror that takes exceptions to a material requirement of any part of this solicitation, including Terms and Conditions, may be cause for rejection.

  If there are no Exceptions, please type "N/A".

• License Requirements (required) —

  Please select one of the following.

• License Requirement - Upload (required) —

  Please upload the following the licenses as required for this project.

  1. Attach a copy of your City of Surprise Business License to your proposal submittal.
  2. Attach copies of all required licensures required to furnish any goods and/or services for this contract.
• Notarized Affidavit of Non-Collusion (required) —

  Please download the below documents, complete, and upload.

• Immigration Warranty (required) —

  A.R.S. § 41-4401 requires as a condition of your contract verification of compliance by the contractor and subcontractors with the Federal Immigration and Nationality Act (FINA), all other Federal immigration laws and regulations, and A.R.S. §23-214 related to the immigration status of its employees.

  By completing and signing this form the contractor attests that it and all subcontractors performing work under the cited contract meet all conditions contained in this Immigration Warranty.

  I hereby attest that:

  1. The contractor complies with the Federal Immigration and Nationality Act (FINA), all other Federal immigration laws and regulations, and A.R.S. § 23-214 related to the immigration status of those employees performing work under this contract;
  2. All subcontractors performing work under this contract comply with the Federal Immigration and Nationality Act (FINA), all other Federal immigration laws and regulations, and A.R.S. § 23-214 related to the immigration status of their employees.
• Certificate of Insurability (required) —

  I hereby certify that I am fully aware of Insurance Requirements contained in the Contract Documents for solicitation number 326252 and by the submission of this Offer I hereby assure the City that I am able to produce the insurance coverage required if I am awarded the Contract.

  If I am awarded the Contract and then become unable to produce the insurance coverage specified within ten working days, I am fully aware and understand that this will make my submission nonresponsive and I will be disqualified for this project and future projects for the City of Surprise.

• MBWE (required) —

  Has your firm been certified by any jurisdiction in Arizona as a minority or woman owned business enterprise?

• MWBE Documentation —

  Please provide details and documentation of the certification.

• Local Vendor (required) —

  Does your firm meet the definition of a Local Vendor?

  “Local Vendor” is defined as having its headquarters, distribution point or locally-owned franchise located within the city limits; City of Surprise business license; and pays City of Surprise TPT Tax. NO PREFERENCE WILL BE GIVEN TO LOCAL VENDORS.

• COMPLIANCE WITH A.R.S. § 35-393 .01 CONFIRMATION (required) —

  The State of Arizona has enacted laws that prohibit the City from contracting with companies currently engaged in a boycott of Israel.

  A.R.S. § 35-393.01 states:

  35-393.01. Contracting; procurement; investment; prohibitions

  1. A. A public entity may not enter into a contract with a company to acquire or dispose of services, supplies, information technology or construction unless the contract includes a written certification that the company is not currently engaged in, and agrees for the duration of the contract to not engage in, a boycott of Israel.
  2. A public entity may not adopt a procurement, investment or other policy that has the effect of inducing or requiring a person or company to boycott Israel.
     A.R.S. § 35-393 defines “boycott,” “company,” and “public entity” as follows:
     "Boycott" means engaging in a refusal to deal, terminating business activities or performing other actions that are intended to limit commercial relations with Israel or with persons or entities doing business in Israel or in territories controlled by Israel, if those actions are taken either:
     1. In compliance with or adherence to calls for a boycott of Israel other than those boycotts to which 50 United States Code section 4607(c) applies
     2. In a manner that discriminates on the basis of nationality, national origin or religion and that is not based on a valid business reason.
        Company" means a sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, and includes a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate.
        Public entity" means this state, a political subdivision of this state or an agency, board, commission or department of this state or a political subdivision of this state.

  To ensure compliance with A.R.S. §35-393.01, this form must be completed and returned with the response to the solicitation and any supporting information to assist the City in making its determination of compliance.

  By submitting this response, Offeror agrees to indemnify and hold the City, its agents and employees, harmless from any claims or causes of action relating to the City’s action based upon reliance on the above representations, including the payment of all costs and attorney fees incurred by the City in defending such an action.

• COMPLIANCE WITH A.R.S. § 35-393 .01 (required) —

  All Offerors must select one of the following:

• COMPLIANCE WITH A.R.S. § 35-394 CONFIRMATION (required) —

  The State of Arizona has enacted laws that prohibit the acquisition or disposal of services, supplies, information technology, goods, or construction which utilize forced labor of ethnic Uyghurs.

  A.R.S. § 35.394 states:

  35-394. Contracting; procurement; prohibition; written certification; remedy; termination; exception; definitions

  A. A public entity may not enter into or renew a contract with a company to acquire or dispose of services, supplies, information technology, goods or construction unless the contract includes a written certification that the company does not currently, and agrees for the duration of the contract that it will not, use:

  1. The forced labor of ethnic Uyghurs in the people's Republic of China.

  2. Any goods or services produced by the forced labor of ethnic Uyghurs in the people's Republic of China.

  3. Any contractors, subcontractors or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs in the people's Republic of China.

  B. If a company that has provided a written certification pursuant to subsection a of this section becomes aware during the term of the contract that the company is not in compliance with the written certification, the company shall notify the public entity within five business days after becoming aware of the noncompliance. If the company does not provide the public entity with a written certification that the company has remedied the noncompliance within one hundred eighty days after notifying the public entity of the noncompliance, the contract terminates, except that if the contract termination date occurs before the end of the remedy period, the contract terminates on the contract termination date.

  C. This section does not apply to a contract entered into before the effective date of this section.

  D. For the purposes of this section:

  1. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.

  2. "Public Entity" means this state, a political subdivision of this state or an agency, board, commission or department of this state or a political subdivision of this state.

• AFFIDAVIT OF COMPLIANCE WITH A.R.S. § 35-394 (required) —

  Please download the below documents, complete, and upload.

• Vendor W-9 (required) —

  Please upload a current W-9

• Project Type (required) —

  What type of solicitation will this be?

• Publication Dates (required) —

  What are the publication dates for this project?

  Please use the following format:
  Friday, June 25, 2021 and Monday, June 28, 2021

• Types of Services/Goods (required) —

  Provide a brief description of the service/goods required for this project.

  If this is for an Art Project, please type "N/A".

• Location/Purpose (required) —

  If this is an art project, please provide the location and purpose for this project.

  If this is not an art project, please type "N/A"

• Submission Page Limit (required) —

  What is the maximum number of pages allowed for the proposal submission?

  Use the following format: ten (10)

• Offer Acceptance Period (required) —

  What are the number of days that the solicitation shall remain valid and irrevocable following the proposal opening?

  Use the following format: fourteen (14)

• Initial Term of Contract (required) —

  What is the initial term of the contract resulting from this solicitation?

  Use the following format: one-hundred eighty (180) days OR one (1) year

• Contract Extension (required) —

  What is the extension term of the contract resulting from this solicitation?

  Use the following format: one-hundred eighty (180) days OR one (1) year

• Contract Type (required) —

  What is the contract type for this project?

• Special Terms and Conditions (required) —

  Please select all that apply for the required items for the Special Terms and Conditions for this project.

   

• Estimated Quantities (required) —

  Please select one of the following on estimated quantities for this project.

• Price Adjustment (required) —

  Please select one of the following for price adjustments for this project.

• Bid Security (required) —

  Please select the types of Bid Securities that are a requirement of this project.

• Usage Report (required) —

  Please select the type of usage report required for this project.

• Shipping Term (required) —

  What are the shipping terms for this project?

• Delivery (required) —

  What is the number of delivery days once a Purchase Order has been received?

  If delivery is not a requirement of this project, type "N/A".

• Taxes (required) —

  Will Applicable State and Local Taxes be a part of prices offered?

• Warranty (required) —

  Which warranty applies for this project?

• Training (required) —

  Please select one of the following options.

• Samples (required) —

  Requirements for samples provided for this project.

• Constuction Services (required) —

  Will this Contract involve construction services?

Questions & Answers