SS4A Action Plan Update & Safety Analysis

By way of this Request for Qualifications (RFQ), the County of Tuolumne, through its Department of Public Works (“County”), intends to select a qualified consulting firm to provide professional services for the development of the Local Road Safety Plan (LRSP) Update and Safe Streets and Roads for All (SS4A) Action Plan Update, including Supplemental Safety Analysis. These services will support the County’s transportation safety planning efforts for federally, state, and locally funded programs. The scope of work may include, but is not limited to, development of an updated SS4A Action Plan building upon the existing LRSP; crash data analysis and systemic safety evaluation; intersection control evaluations at up to five (5) unsignalized intersections; and countywide safety corridor and speed management analysis. The scope may also include supplemental safety studies, stakeholder and community engagement, identification and prioritization of safety improvements and countermeasures, and development of implementable project and strategy recommendations consistent with the Safe System Approach. Firms responding to this RFQ should be fully familiar with and experienced in meeting the requirements of State and Federal procedures applicable to federally funded transportation safety and planning projects.

Background

Project Details

• Reference ID: 1785
• Department: Public Works Department
• Department Head: Blossom Scott-Heim (Public Works Director)

Important Dates

• Questions Due: 2026-04-25T00:00:00.000Z
• Answers Posted By: 2026-05-02T00:00:00.000Z

Evaluation Criteria

• Firms Reputation and Experience (20 pts)
• Demonstrated Past Performance (Quality) (20 pts)
• Demonstrated Past Performance (Budget/Schedule) (10 pts)
• Project Understanding and Approach (30 pts)
• Cost Proposal Reasonableness (20 pts)

Submission Requirements

• Proposal Elements (required) —

  Proposals are to be straightforward, clear, concise and responsive to the information requested. The proposal shall not exceed a total of the equivalent of twelve (12) single-sided, 8.5” x 11” pages. The twelve (12) page limit does not include cover letter, cover or divider pages (if any), table of contents, or resumes. In order for proposals to be considered complete, proposers must provide all requested information.

  Each proposer must submit their response online via Tuolumne County's e-Procurement platform, https://procurement.opengov.com/portal/tuolumnecountyca\

  Firms or individuals interested in providing the requested services are required to include the following information for a successful bid:

  1. Statement of Understanding and Approach
     • This section must demonstrate an understanding of the Services. It should describe the general approach, organization and staffing required for the Services requested. If necessary, preliminary investigations, due diligence, and research shall be discussed in this section.
     • This section should include the following:
       • An implementation plan that describes in detail (i) the methods, including controls by which your firm or entity manages projects of the type sought by this RFP; (ii) methodology for soliciting and documenting views of internal and external stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work.
       • Detailed description of efforts your firm or entity will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work" section.
       • Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion, including a complete transition plan. Include your plan to deal with fluctuation in service needs and any associated price adjustments.
       • Detailed description of specific tasks you will require from County staff. Explain what the respective roles of County staff and your staff would be to complete the tasks specified in the Scope of Work.
       • Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize efficient, cost-effective operations or increased performance capabilities. In addition, the County will consider proposals that offer alternative service delivery means and methods for the services desired.
       • Proposers are also requested to identify any County owned facilities or property which Proposer would propose to use or lease, purchase, or rent from the County in connection with the services to be performed, including information about the terms of any proposed lease, purchase or use of such equipment and facilities, and how this proposed structure affects the overall cost proposal to the County, if applicable.
  2. Company Information
     • This section shall include contact person information, address and telephone number of the company main office and branch offices. Each Company shall identify itself as to the type of organizational entity (corporation, sole proprietorship, partnership, joint venture, etc.). Any supplemental information that Company believes may be pertinent to the selection process may be provided.
     • The Proposal shall identify any litigation, mediation, or arbitration, regarding the performance of any services similar to the Services, in which the Company has been involved in the past five (5) years. If the Services require a license or certification, the Proposal shall include any claims or disciplinary action taken against Company or any of Company’s key personnel within the past five years.
  3. Company Personnel
     • This section shall contain names, contact numbers and description of experience, including licenses and/or certifications, of all key personnel who would be assigned to perform the Services. Members of the Company’s professional team (managers, contact person, etc.) should be identified by name, title, phone number, and description of the portion of work they will be assigned to perform under this Agreement. Also include major subcontractors (if any) and their degree of involvement in this program. If the Company is including any subcontractors, the Company shall identify how long the Company has worked with the subcontractor.
     • An affirmative statement should be included that the proposer and all assigned key professional staff are properly licensed to practice in California.
  4. Disclosure
     • Please disclose any and all past or current business and personal relationships with any current County elected official, appointed official, County employee, or family member of any current County elected official, appointed official, or County employee. Any past or current business relationship may not disqualify the firm from consideration.
  5. Experience and References
     • The Proposal must demonstrate that the Company, or its key personnel, meets the minimum experience requirement in in the Minimum Qualifications Section with a legally registered business name, that provides services of a similar type and scope as described in the Scope of Services. A Company shall not have filed for bankruptcy under any business name over the past five (5) years.
     • Company shall provide at least 3 references, within the past 5 years, of clients for whom services have been performed that are comparable in quality and scope to that specified in this RFP. The references shall include client names, addresses, telephone numbers and e-mail addresses of the clients for whom prior work was performed and include an explanation of the services provided along with project start and end dates.
• Proposal Cost (required) —

  Proposer shall upload a fee schedule here. Information should include any and all costs associated with the fulfillment of the Scope of Services.

• Pricing (required) —

  Select the option that best suits the pricing needs for this solicitation.

  • An Electronic Pricing Tableallows vendors to enter pricing directly into the system, and the system can automatically tabulate pricing results and provide pricing analysis.
  • A Separate Pricing Document will not be automatically tabulated. It will be received by each respondent as a document upload that will need to be evaluated manually.
• Do you know what the Initial Term will be for the Contract? (required) —

  Adjust the sentence below as needed.

• Initial Term (required) —

  The term of the initial contract awarded under this RFP will be for _________________. (Enter the number of years/months in the following format ex: one (1) two (2) week)

• Initial Term (required)
• Extensions (required) —

  Allow extensions for the resulting agreement?

• Extension Options (required) —

  By mutual agreement, this contract may be extended for ______________, under the following circumstances. (Enter the number of years/months in the following format ex: one (1) two (2) week)

• Termination (required) —

  Please select the number of "days" appropriate in the blank space of the sentence below:

• Insurance Requirements (required) —

  Does this project and/or service require any of the following insurance provisions?