State of Arizona Local Foods

Tucson Unified School District is seeking to enter into a contract with local, to the state of Arizona, businesses to provide a variety of local foods that are Arizona grown and/or produced/processed and distributed. It is the intent of the District to award a single year contract, upon award, and continuing through June 30, 2027. However, no contract exists unless and until a purchase order is issued each fiscal year.

Background

Tucson Unified School District is a diverse public school district located in Tucson, Arizona.

Project Details

• Reference ID: 27-019-TUSD1
• Department: Food Services
• Department Head: Lindsay Aguilar (Director)

Evaluation Criteria

• Scope of Work —

  7.1. Scope of Work

  Tucson Unified School District is seeking to enter into a contract with local, to the state of Arizona, businesses to provide a variety of local foods that are Arizona grown and/or produced and distributed. It is the intent of the District to award a single year contract upon award and continuing through June 30, 2027. However, no contract exists unless and until a purchase order is issued each fiscal year.

  Tucson Unified School District Food Services Department is seeking to contract with a business or distributor of local food items to provide consistent and timely delivery of quality fresh, frozen or dry local, to the state of Arizona, food items to be delivered to the Food Services Central Warehouse.

  Vendor Specifications

  • Business(es) or Distributor(s) must make deliveries in a timely manner within the time frame agreed upon.
  • Evidence and Responsibility -- Business(es) or Distributor(s) must submit, with their proposals, evidence showing their dedication and experience in providing local, to the state of Arizona, foods to school districts or other entities on a timely basis, evidence of their organization available for the performance of the contract, and any other evidence of their qualifications to perform the proposed contract.  The District may consider such evidence before making its decision awarding the proposed contract.  Failure to submit evidence of responsibility to perform the proposed contract may result in the rejection of the proposal.
  • Business(es) or Distributor(s) must submit documentation of the following items as part of the proposal response:

  A. Copy of the most recent health department inspection report.

  B. Copy or statement of the HAACP program for your company.

  C. Copy or statement of your company's food security and safety program.

  D. Copy or statement of your company's food recall program.

  E. Copy of the most recent and up to date insurance certificate.

  Product Specifications and Price

  Tucson Unified School District is seeking to enter into a contract with Arizona businesses for a variety of foods grown, produced and/or processed in the state of Arizona. Said local foods will fulfill, but not be limited to, the nutritional needs of a menu. The District is also seeking to enter into a contract with Arizona Businesses for a variety of foods grown, produced and/or processed in the state of Arizona to be used to enhance Food Services Catering. Sourcing, production and/or processing will be within the state of Arizona only and be of least cost.

  Grain based foods used for student meals must be made with creditable grains, which include whole grain flour, whole grain meal, corn masa, masa harina, hominy enriched flour, enriched meal, bran, germ. 100% whole grain, or whole grain rich grain products, are preferred for foods used in student meals. However, enriched grain products may be offered, but in limited quantities, to students per meal pattern regulations.

  Whole grain is defined as containing all parts of the grain kernel (bran, germ and endosperm).

  Whole grain rich is defined as product grain content that is 50% or more whole grains. The remaining 50% is enriched grains.

  Enriched is defined as the addition of one or more vitamins, minerals or proteins to a food per the Food and Drug Administration (FDA) standard of identity.

  Vendors must supply an ingredient listing and nutrient facts for all foods to be used for student meals. For student meals, a Product Formulation Statement (PFS) may be required to provide documentation that a food meets the criteria for crediting food components in student meal patterns.

  One of the roles of Food Services Catering is to provide meals, snacks and beverages to faculty, staff and guests of Tucson Unified School District. The local foods, beverages and snacks used for this Catering role are not required to be whole grain, whole grain rich or enriched. Any foods, beverages or snacks used in this capacity will be ordered in much smaller quantities.

  The District is looking for an active partner in helping increase variety and options while controlling costs. All products must be of good quality and fresh at the time of delivery. All product further processed MUST be dated. Vendors are encouraged to submit a method of pricing that will be continuous and can be audited during the term of the contract. Consistent pricing is expected, but escalation of prices is acceptable, based on industry accepted metrics. The District reserves the right to audit prices based on written documentation from the awarded vendor illustrating the changing costs from its suppliers.

  • No commitment of any kind is made concerning quantities. Payment will be made to successful bidder(s) for actual quantities ordered and received.
  • Specifications:  ***PLEASE DOWNLOAD THE ATTACHED PRICING SHEET***     

  A pricing sheet is included with this Request for Proposal. Please see attachment. Please utilize the form provided to provide the information requested. For any local, Arizona businesses that would like the District to consider their food items, such as coffee, tea, pastries/baked goods, etc., for award, please add as many lines as necessary to the attached pricing sheet and include the required information for each item. Food Services Catering is aspiring to partner with local businesses to provide food and beverage items for District employees and guests.

  Per A.A.C. R7-2-1031, the District reserves the right to make a multiple award to more than one Bidder. Based on the demographics of the District, and the variety of needs of the District, it may be advantageous to award this solicitation to multiple vendors. It is often necessary to obtain materials/services in a timely manner, meet specific site needs and have the availability of competitive pricing. As the third largest school district in Arizona, it has been determined that the needs of the District may require multiple awards and that, in the best interest of the District, only the number of vendors needed to meet these needs will be awarded.

  Bidders are not required to Bid on all items specified in the Solicitation. Bidders who provide an "All or Nothing" Bid will be deemed non-responsive.

  Orders and Deliveries

  • Deliveries will be made to the TUSD Food Services Central Warehouse, located at 2150 E 15th Street, Tucson, AZ, 85719, only. Receiving hours are Monday through Friday, (excluding school holidays), 7:00am to 1:00pm, first come first serve, (no appointment is needed).  The TUSD Food Services Department Warehouse Manager or designee will determine if a delivery can be accepted outside the regular receiving hours without disrupting workflow or deadlines or increasing cost to the Food Services Department.
  • The District will not accept proposals which stipulate a fuel surcharge or added delivery charges.
  • There shall be no delivery minimums in dollar volume or case counts.
  • All goods/services must be received within timeframe agreed to by the District and the Offeror.  The District shall make decisions as to compliance with contract services and time; and their decision shall be final.  
  • The items on this contract shall be delivered per the specifications/scope of work on this contract.  If an extended lead time is required for a product, please indicate the special conditions on the specification sheet, or pricing sheet, in the response to this solicitation.
  • The awarded Offeror is required to ensure the delivery is made on the date specified.
  • All prices shall be F.O.B. Destination and shall include all delivery and unloading at the destination(s).
  • Delivery attempted with product at an unacceptable temperature, with product that is short-dated or past the expiration date, or with product that is of poor quality or damaged, will be refused by the TUSD Food Services Central Warehouse and will be the sole responsibility of the awarded vendor.

  Pricing Sheet

  Tucson Unified School District intends to award to multiple vendors and to purchase from different qualified vendors throughout the year.

  All documentation requested and listed in the Scope of Work, Vendor Questionnaire, and Pricing Page must be uploaded with the proposal response.

  Tucson Unified School District also requires any product cost variance increase of more than ten percent (10%) to be documented at the time of increase; and TUSD must be notified in writing.

  Please provide the information requested on the Pricing Sheet. This solicitation shall seek to award a contract(s) with firm fixed pricing after completion of the formal bidding process. All pricing shall be F.O.B. Destination. All pricing is to exclude sales or use tax in the unit price of this bid. The District will not accept proposals which stipulate a fuel surcharge or added delivery charges. This is not an "All or Nothing" bid. Tucson Unified School District intends to award to multiple vendors and reserves the right to purchase from different qualified vendors throughout the year.

  ***PLEASE DOWNLOAD THE ATTACHED PRICING SHEET***

• LICENSES/PERMITS —

  The bidder shall comply with all Arizona Statutes, and must hold a current Arizona Commercial Contractor's license.

  The bidder shall comply with all codes, (local, state, county, etc.,) and shall secure and pay all costs of all- necessary permits and licenses. However, the District will reimburse the contractor for any permits required by the Tucson Unified School District.

  The bidder shall also be responsible for the payment of all sales, excise and other taxes levied on all items concerned with the contract.

• SUBMISSION —

  Quotations shall be signed where applicable and received through the district's e-procurement portal.

• School Facilities Board (SFB) Notification —

  Please note that this project is contingent on funding approval from the School Facilities Board and If not approved, this project may not be awarded. However, if the School Facilities Board elects not to fund this project, the District reserves the option to fund any or all with alternative funding.

   

  All invoices, pay applications and change orders must be submitted on AIA form or AIA formatted forms for School Facility Board review.

   

• OPENING —

  This is an informal quotation which will not be read at a public opening; the information may be publicly reviewed after an award.

• INSTALLATION —

  All materials supplied under this contract shall be the best of their respective kinds for the purposes intended and must conform to the latest and best practices of the industry in each case, including all specialized materials and forms of construction required for the purpose intended.

  It is mutually understood and agreed, that the successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract or the right, title, or interest therein, or power to execute such contract, to any other person, company or corporation without prior written consent of the District.

  The contractor shall protect all furnishings from damage and shall protect the District's property from damage or loss arising in connection with this contract. The contractor shall make good any such damage, injury or loss caused by their operations, or those of their employees, to the satisfaction of the District.

  The contractor shall confine their equipment, storage of their materials, and the operations of their employees to the limits as indicated by the Project Manager. Any damage caused to lawns, shrubs, window glass, utility lines, buildings, etc. shall be immediately repaired or replaced at no expense to the District.

  Sales tax will not be a consideration in the award of the quote.

  The District shall be the sole judge in determining the award, and its decision shall be final. The District reserves the right to reject or accept any quotes.

• SCHOOL DISTRICT PROCUREMENT RULES —

  The School District Procurement Rules are made a part of this document as if fully set forth herein. The School District Procurement Rules are available for review on the documents referenced page.

• PROJECT GENERAL NOTES —

  The Contractor, by placing this bid, represents that a company representative has visited the site and is familiar with local conditions, the type of work to be performed and has evaluated the difficulty of performing the required tasks, the labor involved, equipment needed and material required to provide a complete and satisfactory project.

   

• SPECIAL CONDITIONS —

  All demo material shall be properly disposed of OFF SITE. All non-usable material and debris generated from site preparation and footing excavation shall not be re-used and must be properly disposed of at an approved site in accordance with all federal, state, county and city regulations.

• TAXES —

  The District is exempt from Federal Excise Tax including Federal Transportation Tax. Sales Tax, if any, should be indicated as a separate item.

• GENERAL CONDITIONS —

  The Contractor shall, at their expense, procure all permits and licenses required of them by law for the execution of this work. The Contractor shall also comply with all state, county or local laws, ordinances, rules or regulations relating to the performance of his work.

  Dust control shall be the responsibility of the Contractor. They shall be cognizant of the nuisance and inconvenience excessive blowing dust, dirt, or refuse can cause to adjacent properties and to public area and shall institute measures to control these problems so that they are not objectionable in the opinion of the District. Any complaints by affected residents or fines levied in the operation of equipment shall be satisfied by the contractor and corrected immediately.

  The contractor assumes full responsibility for the safekeeping of all materials and equipment and the protection on all unfinished work until final acceptance by the District. If any of the work is damaged or destroyed from any cause, the Contractor shall replace it at their expense. The Contractor must indemnify, save harmless the District against any claims filed for non-payment of their bills for subcontractors, labor, and materials used in connection with the contract work.

  The Contractor shall assume all responsibility for that portion of the site involved in the project work and shall provide and maintain all necessary protection, as required by State and Local codes, Ordinances or Laws. Contractor shall be responsible for damage caused to work that is not properly protected. If security is needed to protect the site during construction, it will be the responsibility of the contractor to obtain such security at no additional cost to the District.

  Any damage incurred to existing structures, installations, or to adjacent Home Owners Property by the Contractor or Subcontractor will be replaced and repaired to original condition at the Contractor's expense to the approval of the District or their representative.

  The Contractor will be required to commence and complete work in the time frame as STIPULATED BY THE Tucson Unified School District. The Contractor will execute the work with faithfulness and energy in order to complete the project.

  The project manager shall perform final inspection. The contractor shall seek written approval from an appropriate District Representative for any changes or deviations from specifications or instructions, by way of a revised purchase order.

  If any noted deficiencies are not corrected within the time period stipulated by District Operations, quotes shall be obtained from a separate contractor for repairs or clean-up and the responsible party or school shall be responsible for that expense.

• QUOTE REJECTION —

  The District reserves the right to reject any, or all, quotes, combinations of items, or lot, and to waive defects or minor informalities.

• CONTRACTOR GUIDELINES, REQUIREMENTS AND RESPONSIBILITIES —

  The following guidelines and contractor responsibilities pertain to Contractors, subcontractors and their employees.

  All work performed on school District property shall be in accordance with the Tucson Unified School District Policies and Procedures.

  When violations of Policies and Procedures occur, the contractor and/or subcontractor shall be asked to stop all work until any and all violations are resolved to the District’s satisfaction.

  The school district reserves the right to require the contractor to provide a list of employee’s names for reference and security reasons.

  Contractor must be willing to work around transportation schedules, so as not to disrupt school activities.

• ERASURES —

  Erasures, interlineations or other modifications must be initialed by the individual signing the Request for Quotation.

• BRAND NAMES —

  Any manufacturer's names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing and/or establishing the quality, design and performance required. Any such reference is not intended to limit or restrict an offer by any vendor but is only enumerated in order to advise potential bidders of the requirements of the District. Any offer which proposes like quality, design or performance will be considered.

• SAFETY —

  The contractor shall take all necessary precautions for the safety of school district employees and the general public.

  The Contractor shall comply with all applicable provisions of Federal, State, and Municipal Safety Laws.

  Offeror, at its own expense and at all times, shall take all reasonable precautions to protect persons and the District property from damage, loss or injury resulting from the activities of Offeror, its employees, its subcontractors, and/or other persons present. Offeror will comply with all specific job safety requirements promulgated by any governmental authority, including without limitation, the requirements of the Occupational Safety Health Act of 1970.

  The District cannot entertain quotes for any item that is subject to OSHA inspection that does not meet the following standards: OSHA, National Electrical Code, and National Fire Protection Code.

  It shall be the responsibility of the contractor to have all areas marked by the Blue Stake Center and/or by a private underground detection company for all underground utilities. Any damage caused to any underground plumbing, electrical, flood irrigation lines, sewer lines, or phone lines shall be immediately repaired by the contractor at no expense to the District.

  NOTE: All materials used on this project must be free of lead and asbestos.

• UNIT PRICE —

  In case of error in the extension prices in the Quotation the unit price will govern. No Quotation shall be altered, amended or withdrawn after the specific date and time for receiving Quotations. Negligence by the Vendor in preparing the Quotation confers no right for the withdrawal of the Quotation after it has been opened.

• INSURANCE —

  The Contractor shall be responsible to the District for the acts and omissions of any and all persons whether directly or indirectly employed by them. They shall maintain such insurance as will protect them and the Tucson Unified School District from claims under Workers Compensation Acts, and from any other claims or damage for personal injury, including death, which may arise from operations under the contract.

  The offeror must provide Statutory Worker's Compensation Insurance or show evidence of comparable insurance by private carrier as well as public liability and property damage coverage with limits no less than $500,000-$1,000,000 bodily injury and $500,000 property damage (or $1,000,000 combined single limit). These documents must be furnished before work begins.

  While performing this project, the offeror guarantees to carry adequate insurance to protect the District in case of accident, fire and theft.

  Workers employed by the Contractor who use their own private vehicles as a service vehicle for their employer, must carry the same insurance requirements listed in this proposal. These documents must be furnished upon request.

   

   

   

• Insurance Requirement —
  1. Insurance: Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work by the Contractor, his agents, representatives, employees or subcontractors. The insurance requirements herein are minimum requirements and in no way limit the indemnity covenants contained in this quotation. Contractor shall provide coverage with limits of liability not less than those stated below.
     1. Commercial General Liability - Occurrence Form
        Policy shall include bodily injury, property damage and broad form contractual liability coverage.
        1. General Aggregate $2,000,000
        2. Products - Completed Operations Aggregate $1,000,000
        3. Personal and Advertising Injury $1,000,000
        4. Each Occurrence $1,000,000
        5. The policy shall be endorsed to include the following additional insured language: "Tucson Unified School District is named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Contractor".
     2. Automobile Liability Bodily Injury and Property Damage for any owned, hired, and non-owned vehicles used in the performance of this Contract.
        1. Combined Single Limit (CSL) $1,000,000
        2. The policy shall be endorsed to include the following additional insured language: "Tucson Unified School District is named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the Contractor, including automobiles owned, leased, hired or borrowed by the Contractor".
     3. Worker's Compensation and Employers' Liability
        1. Workers' Compensation Statutory
        2. Employers' Liability
        3. Each Accident $100,000
        4. Disease -Each Employee $100,000
        5. Disease -Policy Limit $500,000
     4. Property Insurance: Contractor's awarded contracts for construction or expansion of buildings shall obtain and maintain for the duration of the project, course of construction builders risk insurance in the amount of the real property being constructed.
  2. ADDITIONAL INSURANCE REQUIREMENTS: The policies are to contain, or be endorsed to contain, the following provisions:
     1. The Contractor's insurance coverage shall be primary insurance and noncontributory with respect to all other available sources.
     2. Coverage provided by the Contractor shall not be limited to the liability assumed under the indemnification provisions of this Contract.
• PAYMENT —

  The District will make every effort to process payment for the purchase of goods or services within thirty (30) calendar days after receipt of goods or services and a correct notice of amount due, unless a good faith dispute exists as to any obligation to pay all or a portion of the account. Any bid that requires payment in less than thirty (30) calendar days shall not be considered.

• Insurance - SFB Requirement —

   

  1. Insurance. Contractor shall procure and maintain until all of its obligations under the Contract have been fully discharged, comprehensive insurance against claims for injury to persons or damage to property which may arise from or in connection with the work performed and material delivered by Contractor or subcontractors. Contractor must have workers compensation insurance unless except by Arizona law. The insurance requirements are minimum requirements and in no way limit the indemnity covenants contained in the Solicitation.
  2. Insurance Coverage. Unless other coverage’s or amounts are specified in the Special Requirements of Solicitation, Contractor shall provide coverage’s with limits of liability not less than the following:
     1. Commercial General Liability – Liability arising out of activities performed by or on behalf of Contractor
        1. General Aggregate $5,000,000
        2. Products – Completed Operations Aggregate $1,000,000
        3. Personal and Advertising Injury $1,000,000
        4. Each Occurrence $2,000,000
        5. Umbrella Liability (Each Occurrence) $5,000,000
     2. The policy shall be endorsed to include the following specific language: "Tucson Unified School District is named as additional insured with respect to liability arising out of the activities performed by, or on behalf of Contractor."
  3. Automobile Liability – Bodily injury and property damage for any owned, hired, and non-owned vehicles used in the performance of the Contract
     1. Combined Single Limit (CSL) $1,000,000
     2. The policy shall be endorsed to include the following language: "Tucson Unified School District is named as an additional insured with respect to liability arising out of the activities performed by, or on behalf of Contractor, including automobiles owned, leased, hired or borrowed by Contractor."
  4. Workers’ Compensation and Employers' Liability
     1. Workers' Compensation Statutory
        1. Employers' Liability:
           1. Each Accident $100,000
           2. Disease -Each Employee $100,000
           3. Disease -Policy Limit $500,000
     2. Property Insurance
        Contractors awarded contracts for construction or expansion of buildings shall obtain and maintain for the duration of the project, course of construction builders risk insurance in the amount of the real property being constructed.
  5. Additional Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions:
     1. Contractor's insurance coverage shall be primary insurance and noncontributory with respect to all other available sources.
     2. Coverage provided by Contractor shall not be limited to the liability assumed under the indemnification provisions of this Contract.
  6. Safety. Contractor, at its own expense and at all times, shall take all reasonable precautions to protect persons and District property from damage, loss, or injury resulting from the activities of Contractor, including its employees and subcontractors. Contractor shall comply with all applicable federal, state and local government job safety requirements, including the Occupational Safety Health Act.
• PAYMENT DISCOUNT —

  Payment discount periods will be computed from will be computed from the date of receipt of materials or services or correct invoice, whichever is later, to the date District's warrant is mailed. Unless freight and other charges are itemized, any discount provided will be taken on full amount of invoice. Payment discounts of ten (10) calendar days or more will be deducted from the bid price in determining the low bid. However, the District shall be entitled to take advantage of any payment discount offered by the vendor provided payment is made within the discount period.

• CONTRACT EXTENSION —

  By mutual written contract amendment, any resultant contract may be extended for successive periods of 0ne (1) fiscal year per extension up to a maximum of two (2) fiscal years.

• GUARANTY-WARRANTY —

  A five- (5) year warranty on all materials and workmanship from the date of acceptance of this project is required. Any material provided under the contract, which is or becomes defective during the warranty period shall be replaced by the successful contractor free of charge with the specific understanding that all replacements shall carry the same warranty as the original material. The successful contractor shall make any such replacement immediately upon receiving notice from the District.

• CONTRACTOR RESPONSIBILITIES —

  Contractor shall be aware of, and abide by the District Dress Policy, and the District Tobacco Free Environment Policy. Any contractor, or employee found to be in violation of these policies will be immediately expelled from the site. Copies of these policies will be provided to the contractor upon request.

  Provide a safe, clean work site during construction.

• MULTI-TERM CONTRACT —

  A multi-term contract is being utilized for this procurement because such a contract will serve the best interest of the District by encouraging effective competition or otherwise promoting economics in the District procurement. The estimated requirements cover the period of the contract and are reasonable and continuing. The contract shall be canceled if monies are not appropriated or otherwise made available to support the continuation or performance in a subsequent fiscal year.

• MULTIPLE AWARD —

  The District reserves the right to award multiple contracts or a single contract, whichever is more advantageous to the School District. Awards may be made to the lowest responsible, responsive bidder by individual line item, group of line items, by category or by overall lowest price offered. The number of contracts awarded could be as few as one or as many as then number of line items listed on the pricing sheets. Should the District determine a single award to the lowest overall bidder is not in the District's best interest, "all or none" bids shall be rejected. The Contractor shall be notified of bid acceptance or rejection through the districts e-procurement portal https://secure.procurenow.com/portal/phxschools .

• CLEAN-UP —

  Clean up, and restoration of the premises shall be the contractor’s responsibility.

  The contractor shall clean up and remove all debris and rubbish resulting from their work from time to time as required or directed by any Tucson Unified School District representative. Upon completion of the work the premises shall be left in a neat, unobstructed condition.

  School dumpsters are not to be used for disposing of any trash, debris or other materials generated by the contractor from demolition or construction. Construction debris is to be removed daily and disposed of properly in compliance with all federal, state, city and county regulations.

• RESTROOMS AND CAFETERIA FACILITIES —

  The contractor shall be responsible for providing restroom facilities for their employees and subcontractors.

  Use of restrooms and cafeteria facilities by the contractor, subcontractor and employees thereof, is prohibited by the School District.

• TERM OF CONTRACT —

  The term of any resultant contract shall commence on date of award and shall continue until June 30, 2027 unless terminated, canceled or extended as otherwise provided herein.

• ALCOHOL, DRUGS AND TOBACCO —

  All Schools and Facilities are alcohol, drug and tobacco-free environments. Substances of these types are strictly prohibited on any District Campus and/or Facility.

• DISCUSSIONS —

  In accordance with A.A.C. R7-2-1047, after the initial receipt of proposals, the District reserves the option to conduct discussions with those offerors who submit proposals determined by the District to be reasonably susceptible of being selected for award.

• DANGEROUS INSTRUMENTS AND DEADLY WEAPONS —

  Dangerous Instruments and Weapons of these types are strictly prohibited on any District Campus and/or Facility:

  “Dangerous Instrument” means a knife, CO2 powered gun, or other instrument, not designated for lethal use but which may be capable of causing physical injury.

  “Deadly Weapon” means anything designated for lethal use including a firearm.

  “Firearm” means any operable or inoperable, loaded or unloaded (a) weapon, including a starter gun, which will or is designed to, or may be converted to expel a projectile by the action of an explosive.

• QUANTITIES —

  No commitment of any kind is made concerning quantities or volume per year.

• WORKER AGE AND DRESS ATTIRE REQUIREMENTS —

  All employees of the Contractor and/or Subcontractor(s) must be at least eighteen (18) years of age.

  1. Shirts and Shoes shall be worn at all times.

  2. Shorts – Leg length shall be mid-thigh or longer.

• PURCHASE ORDERS —

  The District conducts business through the use of purchase orders. Shipments received without the issuance of an approved purchase order shall be subject to rejection and/or return at the vendor's expense without obligation or penalty assigned to the District or it's employees.

• LANGUAGE REQUIREMENT —

  An English speaking supervisor/foreman shall be on site at all times, during working hours.

  The use of abusive, offensive sexually oriented or vulgar language is prohibited.

• INSURANCE —

  The District requires a complete and valid certificate of insurance prior to the commencement of any service or activity specified in this quotation. The District will notify the successful contractor(s) of the intent to issue a contract award. The successful contractor(s) must at that time submit an original copy of the certificate of insurance naming the District as an additional insured party. The coverage shall be maintained in full force and effect during the term of the contract and shall not serve to limit any liabilities or any other contractor obligations.

• SAFETY STANDARDS —

  Offeror, at its own expense and at all times, shall take all reasonable precautions to protect persons and District property from damage, loss or injury resulting from the activities of Offeror, its employees, its subcontractors, and/or other persons present. Offeror shall comply with all specific job safety requirements promulgated by any governmental authority, including without limitation, the requirements of the Occupational Safety Health Act of 1970.

• Multiple Year —

  This quote is intended to cover multiple years which total shall not exceed $100,000 total over the course of this quote.

• REGISTERED SEX OFFENDER RESTRICTION —

  Pursuant to this contract, the Contractor agrees by acceptance of this contract that no employee of the Contractor or a subcontractor of the Contractor, who has been adjudicated to be a registered sex offender, will perform work on District premises or equipment at any time when District students are, or are reasonably expected to be, present. The Contractor further agrees by acceptance of this contract that a violation of this condition shall be considered a material breach and may result in a cancellation of the contract at the District's discretion.

• BUY AMERICAN —

  Federal Procurement of Food 7 CFR 210.21 & 7 CFR 220.16 (d) "Buy American" The Contractor shall purchase, to the maximum extent practicable, domestic agricultural commodities or products "SUBSTANTIALLY" (over 51%) processed in the United States. Exceptions to the Buy American provision should be used as a last resort, an Alternative or exception may be approved upon written request before item is delivered and documentation kept.

• COPELAND "ANTI-KICKBACK" ACT —

  All contract and sub grants in excess of $2000 for construction or repair awarded by recipients and sub recipients shall include a provision for compliance with the Copeland "Anti-Kickback" Act.

• CONTRACT WORK HOURS AND SAFETY STANDARD ACT —

  The Vendor shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5). (Only applies to contracts over $2500)

• TERMINATION —

  The District may terminate for cause and for convenience the contract. Appendix II to 2 CFR Part 200.

• DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION —

  Vendor certifies they have not been debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs under executive order 12549 and 12689. The Vendor shall comply with regulations implementing Office of Management and Budget Guidance in Non-Procurement Debarment and Suspension codified at 2 CFR Part 180 and 2 CFR Part 417. These regulations restrict transactions with certain parties that are debarred, suspended or otherwise excluded from, or ineligible for, participation in Federal assistance programs or activities.

• EQUAL EMPLOYMENT OPPORTUNITY —

  The Offeror shall comply with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity", as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapters 60).

Submission Requirements

• W-9 (required) —

  Please upload a updated W-9 Form

• Payment Method Form (required) —

  Please download the below documents, complete, and upload.

• Offer and Acceptance Form (required) —

  Please download the below documents, complete, and upload.

• Quote Response, including costs (required) —

  Please Upload your COMPLETE Quote response here, including costs. 

• For foods used in student meals, do you acknowledge and agree to the language below regarding items without the following ingredients? (required) —

   

  

• AZ Commercial Contractor License #
• Subcontractors List (required) —

  Please upload a list of subcontracts

• Asbestos and Hazardous Material Statement (required) —

  ATTENTION: Architects, Engineers, Consultants, Contractors, Sub-contractors, Craftsmen and Vendors. The following information is extremely important and must be adhered to without exception:

   

  Asbestos Contained Building Materials (ACBM) will not be used on any project within the Tucson Unified School District. ACBM is defined as any building material having an asbestos content of 1% or more. Typical examples of materials that may contain asbestos and therefore would be considered ACBM are: vinyl asbestos tile, certain forms of adhesive used to hold vinyl tile, certain forms of adhesive used to hold cove base molding, some thermal insulation, and transite paneling. The above list is not complete but merely represents some of the material more commonly found on job sites that are ACBM. As per EPA guidelines, some roofing material used on the exterior of the buildings may be considered ACBM. Address any questions concerning asbestos to Darleen Goodin at (520) 225-4706.

  Solder and paint with any amount of lead is no longer authorized, and will not be used in any District projects.

  HOLD HARMLESS:

  Interface of work under this contract with work containing asbestos shall be executed by the contractor at risk and discretion with full knowledge of the currently accepted standards, hazards, risks and liabilities associated with asbestos work and asbestos containing products. By execution of this contract, the contractor acknowledges the above and agrees to hold harmless the owner, employees and agents and assigns for all asbestos liability which may be associated with respect to the above-mentioned standards, hazards, risks and liabilities.

   

  I have read the above information and will comply.

• Bid Bond (required) —

  Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of XXXXXof the total bid price, payable toTucson Unified School District, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

  Please scan and upload a copy of your bid bond/cashier's check. Bidder must also MAIL bid guarantee with a postmarked date no later thanThursday, June 25, 2026 addressed to:

  Tucson Unified School District
  Darleen Goodin
  2150 E 15th Street
  Tucson,AZ85719

  Please have the Bidder Name, Contract Title ("State of Arizona Local Foods"), and Contract Number ("27-019-TUSD1") listed clearly on the outside of the envelope.

• Contract Execution, Payment Bond, Performance Bond, and Certificate(s) of Insurance (required) —

  The contract shall be executed by the successful bidder and shall be returned, together with the Payment Bond, Performance Bond and Certificate(s) of Insurance to Tucson Unified School District so that it is received within 14 working daysafter the bidder has received the contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty.

• Is this a Construction Quote? (required)
• Is this a SFD Project? (required)
• Term of Contract (required) —

  Enter the term of contract date:

  Example: June 30, 2022

• Electronic Pricing Table (required) —

  Would you like to have bidders respond to an electronic pricing table through OpenGov?

  Some examples of of when to say "yes":

  1. This is a quote for goods or commodities
  2. This is a public works bid, with a pricing table that can be uploaded into OpenGov from an Excel spreadsheet
  3. Seeking services for hourly rate schedules