SLED Opportunity · CALIFORNIA · CITY OF RANCHO CORDOVA
AI Summary
The City of Rancho Cordova Public Works Department seeks qualified firms for Stormwater Support Services including drainage system maintenance, regulatory compliance, floodplain management, and capital improvement projects. Expertise in local standards and environmental regulations is required.
The City of Rancho Cordova, Public Works Department is soliciting Statements of Qualification (SOQs) from qualified firms to provide Stormwater Support Services. The Public Works Stormwater Program is responsible for operations and maintenance of the public drainage system, review of development project plans and drainage studies, compliance with the City's Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimination System (NPDES) Permit, California Department of Fish and Wildlife Routine Maintenance Agreement (RMA), implementation of drainage Capital Improvement Projects, floodplain management, and other related work.
The City of Rancho Cordova relies on various consultants to serve as an extension of staff in the implementation of stormwater work, managed by city staff. The scope of work will require either a full service consultant or multiple consultants that specialize in one or more of the services necessary for the implementation of stormwater and drainage work. The firm(s) should have extensive knowledge of the County of Sacramento Improvement Standards and Construction Specifications, NPDES MS4 and California Construction General Permit (CGP) requirements, California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) requirements, and other regulatory standards.
Please Upload your COMPLETE Proposal here.
Please Upload your proposal WITHOUT ANY COST INFORMATION here. You will be prompted to upload your Cost Information in another location.
NOTE: Including Cost Information in your upload here may cause your proposal to be deemed non-responsive.
The fees/costs portion of your proposal should NOT be attached and uploaded with the rest of your Proposal. All cost/fees/pricing schedule information should be attached separately HERE, with rates effective starting July 1, 2026. After the first fiscal year (July 1-June 30), rates may escalate annually based on San Francisco Engineering News- Record (ENR) Consumer Price Index (CPI) or, or 3%, whichever is less.
NOTE: Failure to upload your cost information in the proper manner may cause your proposal to be deemed non-responsive.
For any additional information requested or required by any of your provided answers please upload that additional documentation here.
By confirming here and submitting a proposal, Proposer confirms their authority (and has uploaded necessary documentation proving such) to execute this Proposal in its entirety as submitted and enter into a contract on behalf of the Company Name stated in said Proposal. Such confirmation will be understood as certification by the Proposer that they have completely read and understand this Request For Proposals in its entirety including any and all Addenda released prior to the time of submittal.
What is the goal of this procurement? Complete the following sentence:
The City of Rancho Cordova, <DEPARTMENT NAME> Department is soliciting request for proposals for _____________.
NOTE: Do not worry about the Department Name, that will be added on its own, just type into the box as if completing the highlighted area.
Do you wish to use the electronic pricing table available within OpenGov to collect pricing/cost information for this RFP? This does not prevent the use of a cost breakdown file to further expand on pricing provided or to receive pricing for additional services.
If you are requiring Proposers to submit a cost breakdown or pricing information either instead of or in addition to the use of the electronic pricing table, would you like to require said cost information be submitted separately from the rest of the proposal?
Typically this is done to allow evaluators to see proposals without seeing cost or without it being a factor in the initial evaluation of proposals.
What is the maximum number of pages that you wish to state as the limit for proposals?
Is this a federally funded project?
You have indicated that this is a federally funded project. What is the DBE Goal in % ?
Do NOT INCLUDE the % sign. Simply state the numeric value.
Q (Pages Limit Clarification): We wanted to confirm our understanding regarding the page limit for the RFP response. We are aware that the total page limit specified is 10 pages. However, we are considering submitting responses for more than one subcategory, and we would appreciate some clarification on how the page limit applies in this case. Could you please advise whether the 10-page limit is intended for all subcategories combined, or if we are allowed 10 pages for each subcategory we respond to? Thank you for your assistance, and I look forward to your response.
A: The 10-page limit applies to the overall response, which includes any subcategories that the bidder wants to respond to.
Q (Section 5.6 QUALIFICATIONS OF PROPOSED STAFF): Regarding the instructions about providing a brief summary of the qualifications and experience for each team member. The instructions mention that this summary should preferably not exceed one page per team member. Could you please clarify whether this means that each individual’s resume should be limited to one page, or if the one-page limit specifically refers to the brief summary we are to include in our response section? Your guidance will help us ensure our submission aligns perfectly with your expectations. Thank you in advance for your clarification!
A: In the response, it would be beneficial to mention highlights of each team member's experience while keeping in mind the overall 10-page limit for the brief summary portion. Resumes in the appendix may exceed one page, but they should be kept close to the one‑page limit when possible.
Q (No subject): The Project Background in the RFP references the “City’s current Five-Year Capital Improvement Program Plan” as a sample of potential tasks resulting from the on-call. Can you please clarify if the plan referred to is the FY2023-2028 CIP or the FY2025-2030 CIP? Both are available on the City’s website, but the projects listed differ.
A: The FY 2025-2030 CIP plan governs: https://stories.opengov.com/ranchocordovaca/49000a8b-6428-4571-96e0-898f62984603/published/fnOAivQQC?currentPageId=6828228fa92742000bd54479
Q (No subject): Several of the projects listed in the Five-Year Capital Improvement Program Plan for Stormwater are “Drainage Credit” projects. Can you please describe the scope of work that this type of project consists of? Are these simply credits to be issued to the developer upon completion, or will there be a need for the consultants to support the Public Works Department to ensure that regional facilities are built per the drainage impact fee credit agreements?
A: This RFQ is unlikely to include work related to the Drainage Credit projects.
Q (Key Staff Resumes): With this being an On-Call we are featuring many team members to show our depth of resources. Are you wanting resumes for all staff or is just Key Staff acceptable? Thank you.
A: Resumes for the Key Staff is satisfactory.
Q (Reference Letters): Do our subconsultants need to provide Reference Letters or just the Prime?
A: If a subconsultant or subconsultants are used for qualification for a subcategory, they should also provide a reference letter.
Q (No subject): Section 5.4 of the RFP requests references for our three project descriptions. Section 5.8 requests three letters of reference. Are those letters of reference to come from our project references? Or are these three additional references, unrelated to our projects provided in section 5.4?
A: Either option works.
Q (No subject): In section 5.7 of the RFP the City asks that we “Include a proposed schedule to accomplish all of the required tasks within the desired timeline.” Does the City have an expected timeline for these services?
A: The following services are likely to be requested on a regular monthly basis. + Stormwater Quality - Inspect active private construction sites to ensure compliance with the City’s Erosion and Sediment Control requirements and the State’s Construction General Permit. + Drainage Services - Provide technical review of drainage studies, models, or improvement plans prepared by other engineers. + Environmental Services - Nesting bird surveys on drainage open waterways and documents associated with the City's Routine Maintenance Agreement with the California Department of Fish and Wildlife. + Other tasks would be assigned on an as-needed basis.
Q (PE Stamping Responsibility): Will the City provide a Professional Engineer (PE) to review and stamp plans and drawings, or is the consultant expected to provide a PE to review and stamp all plans and drawings prepared under this contract?
A: No. The consultant shall provide the PE, and it will be their responsibility to review and stamp all plans and drawings requested under this contract.
Q (Inclusion of Graphics and Tables in Page Limit): Are graphics, tables, and org charts included in the 10‑page limit?
A: Yes.
Q (Font Size Requirements): Can the City confirm whether an 11‑point font minimum is acceptable for all proposal text, including tables, figure captions, headers, and footers?
A: Font size shall not be less than 11-point.
Q (Reimbursable Expenses): Section 4.0 states: "Costs associated with vehicle, phone and computer shall be included in Consultants hourly rate and no separate reimbursable request will be allowed. There shall be no reimbursable expenses on this project unless approved in writing, in advance, by the City." If mileage, postage or copies are required of a project and included in a task order, will reimbursement of these expenses be allowed by the City?
A: All projects will be located within Rancho Cordova city limits. The City does not anticipate reimbursement for travel. If postage or prints are associated with a project, the reimbursement shall be determined in advance, in writing by the City.
SLED stands for State, Local, and Education. These are solicitations issued by state governments, counties, cities, school districts, utilities, and higher education institutions — as opposed to federal agencies.
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