Streetlight Equipment and Illuminated Street Name Signs

The City of Turlock is issuing a Request for Bids (RFB) to procure streetlight equipment and illuminated street name signs to support ongoing infrastructure maintenance and roadway safety improvements. The selected vendor will provide materials that meet City specifications and industry standards to ensure durability, energy efficiency, and visibility. This procurement will help maintain reliable lighting systems and enhance traffic safety throughout the community.

Background

In the heart of California’s Central Valley, Turlock is the second largest city in Stanislaus County located 100 miles south of Sacramento, CA covering an area just over 16 square miles with a population of over 73,000. Turlock is a General Law City that operates under the Council/Manager form of government.

The City of Turlock maintains an extensive network of streetlights and traffic-related infrastructure that is essential to public safety, mobility, and overall quality of life. As part of ongoing operations and maintenance, the City must regularly procure streetlight equipment and illuminated street name signs to replace aging or damaged components, support system upgrades, and ensure compliance with current safety and visibility standards.

Street lighting and illuminated signage play a critical role in enhancing nighttime visibility for motorists, cyclists, and pedestrians, reducing accidents, and improving wayfinding throughout the community. Adequate lighting has been shown to improve reaction times, reduce crash risks, and deter criminal activity, while illuminated street name signs ensure clear identification of intersections under all conditions, including low-light and inclement weather.

By investing in modern, energy-efficient lighting technologies and highly visible signage, the City aims to maintain reliable infrastructure, improve roadway safety, and support continued growth and accessibility within the community.

Project Details

• Reference ID: 2026-RFB-017
• Department: Municipal Services-Water Quality Control
• Department Head: Chris Fisher (Director)

Important Dates

• Questions Due: 2026-06-23T22:00:00.000Z

Evaluation Criteria

• Request for Bid - Streetlight Equipment and Illuminated Street Name Signs —

  The City invites you to submit a proposal for Streetlight Equipment and Illuminated Street Name Signs services.  The scope of work includes, but is not limited to, the supply and delivery of illuminated street name signs and components, as identified in the sample sign artwork listed in Exhibit A, and streetlight materials, as described in the price proposal.

  • Decorative streetlight heads and poles
  • LED cobra head fixtures
  • Photocells
  • Fuse holders and fuses
  • Replacement globes
  • Streetlight poles and mast arms
  • Illuminated LED street name signs

   

  1. Internally Illuminated Street Sign Name Sign Specification
  • Standard illuminated street name signs shall have a blue background with white lettering, a 0.5-inch white border, and black powder-coated aluminum housing using MUTCD Highway Gothic font,
  • Standard sign height: 24 inches with 10-inch uppercase and 8-inch lowercase lettering.
  • Standard lengths: 54 inches to 120 inches in 6-inch increments.

   

  2. Special Sign (Monte Vista Ave / University Way)
  • Provide one illuminated street name sign measuring 30 inches by 96 inches
  • Top line: E Monte Vista Ave – 8-inch letters.
  • Bottom line: University Way – 6-inch italic letters.

   

  3. Approved Manufacturers
  • Leotek
  • Hadco (Signify / Philips)
  • EiKO
  • Intermatic
  • Mersen
  • Kastlite
  • Plastics for Lighting
  • Ameron
  • Valmont

  Equivalent products may be submitted provided they meet or exceed the specifications and are compatible with the City's existing infrastructure. The City reserves the right to determine equivalency.

  4. Packaging and Delivery Requirements

  All materials shall be new and unused. Fragile materials such as globes shall be packaged to prevent damage. Materials shall be clearly labeled with manufacturer and part number. Damaged or incorrect materials shall be replaced by the vendor at no cost to the City.

   

• Federal Requirements —

  Requirements imposed on the subrecipient so that the Federal award is used in accordance with Federal statutes, regulations, and the terms and conditions of the Federal award. For example,

  • All expenditures incurred in connection with this scope of work must comply with 2 CFR 200.
  • Services outlined in this scope of work may be provided only to eligible clients as defined by (specific Federal regulation). Any services provided to ineligible clients are unallowable and not reimbursable.
  • Any equipment purchases exceeding TBD are subject to City approval.
• Examination of Documents —

  The bidder is responsible for making all necessary examinations and reviews of the documents relating to Streetlight Equipment and Illuminated Street Name Signs.   Failure to do so will not act to relieve any requirement of the agreement or the conditions.  The submission of a bid shall be considered conclusive evidence that the bidder has conducted examinations.

  Bids shall be sealed and filed with the Purchasing Officer in accordance with the request for bid.  No bids submitted or received after the time and place fixed for receiving them shall be considered by the City.  No verbal bid shall be considered by the City. This request for bid shall result in a firm fixed-price contract.

• Qualified Local Vendor (QLV) Five Percent (5%) Proposal Evaluation Preference —

  The QLV 5% preference is applicable to this Request for Bids.

  Firms that qualify as a qualified local vendor will receive a 5% preference, up to $5,000, on all City procurement opportunities. The prime bidder must qualify under the QLV to receive preference; subcontractors will not be considered. To qualify for local vendor preference, the bidder must submit documentary proof that the vendor meets the criteria established in 2-7-09 (c)(5), Turlock Municipal Code.

• Reservation of Rights —

  The City reserves the right to:

  • Reject any or all bids.
  • Waive any informalities or irregularities.
  • Cancel or modify the RFB process.
• Submission Process —
  • Bids must be submitted electronically through the City's eProcurement Portal located at https://procurement.opengov.com/portal/cityofturlock.
  • Bids may be received up to, but no later than Tuesday, June 30, 2026 at 3:00 pm.
  • The City eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline, regardless of any technical difficulties, such as poor internet connections. City of Turlock strongly recommends completing your response well ahead of the deadline.

  The City reserves the right, without limitation and at its sole discretion, to accept or reject any or all bids and/or terminate this RFB process at any time, for any reason, without notice and with no obligations.

• Federal Requirements —

  Requirements imposed on the subrecipient so that the Federal award is used in accordance with Federal statutes, regulations, and the terms and conditions of the Federal award. For example,

  • All expenditures incurred in connection with this scope of work must comply with 2 CFR 200.
  • Services outlined in this scope of work may be provided only to eligible clients as defined by (specific Federal regulation). Any services provided to ineligible clients are unallowable and not reimbursable.
• Amendments —

  The City of Turlock reserves the right to amend or supplement this RFB at any time prior to the bid due date.

  Any changes will be communicated through an addendum, which will be made available on the OpenGov Procurement Portal. It is the bidders’ responsibility to monitor the website for updates.

• Vendor Questions and Clarifications —

  All questions regarding this RFB must be submitted through the City's eProcurement Portal located at https://procurement.opengov.com/portal/cityofturlock. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City's eProcurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

• Additional City Requirements —

  Additional requirements imposed on the subrecipient in order for the City to meet its own responsibility to the awarding agency, including identification of any required financial and performance reports.

  • The proposer will be required to submit monthly financial and performance reports in a format prescribed by the City.
  • The proposer must submit their approved indirect cost rate or indicate that the minimis rate will be used in the response to the proposal.
• Additional City Requirements —

  Additional requirements imposed on the subrecipient in order for the City to meet its own responsibility to the awarding agency, including identification of any required financial and performance reports.

  • The proposer will be required to submit monthly financial and performance reports in a format prescribed by the City.
  • The proposer must submit their approved indirect cost rate or indicate that the minimis rate will be used in the response to the proposal.
• SB 1383 Reporting Requirements —

  Goods/services being requested on this solicitation qualify as Recovered Organic Materials and will be subject to reporting requirements outlined in SB 1383.

  Beginning January 1, 2022, SB 1383 requires cities and counties to procure annually a quantity of recovered waste products to meet their annual procurement target. These procurement requirements will strengthen California’s green, self-sustaining economy. CalRecycle assigns an annual procurement target to each jurisdiction based on its population. Jurisdictions can fulfill their target by procuring any combination of the following recovered organic waste products:

  • Compost
  • Mulch
  • Renewable Energy (Transportation Fuel, Heat, Electricity) from anaerobic digestion and electricity from biomass conversion.
• Specific Activities —

  Specific activities needed to close out the sub award.

  • The proposer will be required to reconcile actual expenditures to amounts paid by the City and provide such reconciliation and supporting documentation to the City.
• Mistake in Bid —

  A bidder shall not be relieved of its bid without the consent of the City nor shall any change in the bid be made because of a mistake.  The City may allow a bidder to withdraw a bid because of a mistake only when the bidder has notified the City in writing within five (5) days of the bid opening, specifying in detail how the mistake occurred, and has established to the satisfaction of the City that: (a) a mistake was made; (b) the mistake made the bid materially different from what the bidder intended; and (c) the mistake was made in filling out the bid and was not due to an error in judgment or to carelessness in inspecting the site nor in reading the plans or specifications.

• Cost for Preparing Bid —

  The cost associated with developing and submitting a bid are the sole responsibility of the bidder. The City assumes no liability for these costs, regardless of the outcome of the bidding process. All bids submitted become the property of the City and may be retained or disposed of at its discretion.

• Specific Activities —

  Specific activities needed to close out the sub award.

  • Equipment purchased during the award period exceeding TBD must be provided to the City at the conclusion of the award period.
  • The proposer will be required to reconcile actual expenditures to amounts paid by the City and provide such reconciliation and supporting documentation to the City.
• Agreement —

  The successful bidder will be required to enter into an Agreement with the City. A copy of the City’s standard Supplier Agreement is attached hereto.  Please be advised the following provisions of the City’s Agreement are non-negotiable:

  • Indemnification
  • All insurance terms
  • Termination
  • Ownership/Use of Contract Materials and Products
  • Disputes
  • Governing Law

  Failure to agree to these terms may result in disqualification and commencement of negotiations with an alternate vendor.

• SB 1383 Reporting Requirements —

  SB 1383 requirements are not applicable to this solicitation.

• Competitive Bidding —

  If more than one bid is offered by an individual, firm, co‑partnership, corporation, association, or any combination thereof under the same or different names, all such bids may be rejected.  All bidders are put on notice that any collusive agreement fixing the prices to be bid so as to control or affect the awarding of this bid is in violation of competitive bidding requirements, and may render any contract let under such circumstances void.

• Cooperative Purchasing —

  The use of any resulting contract may be extended to other government agencies and to other departments or divisions within the City of Turlock. It shall be understood that all terms and conditions as specified herein shall apply. The City of Turlock will not be an agent, partner, or representative of any other government agency purchasing through its Contract and is not obligated or liable for such purchases, including, but not limited to, payment for any order placed by any other government agency. Pricing for cooperative purchases may be separately negotiated between the vendor and the participating government agency, provided that such negotiations do not conflict with the terms of the original contract. Pricing for cooperative purchases may be separately negotiated between the vendor and the participating government agency, provided that such negotiations do not conflict with the terms of the original contract.

• Licenses and Permits —

  A City of Turlock business license and all others required shall be provided by the Vendor and she/he shall abide by any and all Federal, State and City laws or rules affecting the service, and shall maintain all required protection for property, employees and the public.

Submission Requirements

• Fee Proposal (required) —

  Upload your separate fee proposal here.

• Optional - Additional Documentation —

  Upload a copy of any additional documentation you wish to submit with your bid. 

  *Do not include any documentation related to pricing in this section

• Qualified Local Vendor Information (required) —

  Please enter the following information:

  • Name of Vendor
  • Contact Person(s)
  • Address
  • Phone Number
  • Fax Number
  • Email Address
  • City of Turlock Business License No. (if applicable)

  If not a local vendor, please enter N/A.

• Conflict of Interest Statement (required) —

  By entering your name and title below, I hereby certify and affirm that with respect to the procurement of Streetlight Equipment and Illuminated Street Name Signs:

  1. Neither the respondent nor any of its owners, officers, directors, employees, or agents has any personal, financial, or organizational interest that would conflict, or appear to conflict, with the fair and impartial execution of responsibilities in connection with this procurement.
  2. The respondent has not offered, given, or promised anything of value—such as gifts, favors, or financial incentives—to any City official, employee, or representative involved in the procurement process.
  3. The respondent has not been involved in drafting, evaluating, or developing specifications, requirements, or other procurement-related documents for this solicitation in a manner that would provide an unfair competitive advantage.
  4. If any actual or potential conflict of interest exists, the respondent has fully disclosed such conflicts in an attached statement, including steps taken to mitigate any potential bias or undue influence.

  If any conflict of interest arises at any stage before or after the award of the contract, the respondent will notify the City in writing.

• Please fill in your DIR number: (required)
• City of Turlock Business License Number (required) —

  Please provide your City of Turlock business license number. 

  If you do not have a City of Turlock business license number at the time of submittal, please enter "Do not have at this time" in the box below.

• Contractor License Number (required) —

  Please enter your contractor license number here.

• SAM.gov (required) —

  Please provide your Unique Entity Identifier.  If you do not have one at time of submittal, please enter “Do not have at this time" in the box below.

• Do you acknowledge and accept the terms of the sample agreement? (required) —

  The successful bidder will be required to enter into an Agreement with the City. Please be advised the following provisions of the City’s Agreement are non-negotiable:

  • Indemnification
  • All insurance terms
  • Termination
  • Ownership/Use of Contract Materials and Products
  • Disputes
  • Governing Law

  Failure to agree to these terms may result in disqualification and commencement of negotiations with an alternate vendor.

  If you agree with the terms of this sample agreement, please confirm by checking the box below.

• Pricing. (required) —
  • Choose Option 1 when you have set line items, for example:
    • This is a quote for goods or commodities.
    • This is a public works bid, with a pricing table that can be uploaded into OpenGov Procurement from an Excel spreadsheet.
    • Seeking services for hourly rate schedules.
  • Choose Option 2 when you need vendors to provide you with the line items.
• Agreement Type (required)
• Will Federal Funds be used for this project? (required)
• Federal Requirements - Equipment purchase amount requiring City approval (required) —

  Enter the exceeding dollar amount for any equipment purchase that requires City approval.

  Example: $1,000.00

• Specific Activities - Equipment purchase amount requiring City approval (required) —

  Enter the exceeding dollar amount for any equipment purchase during the award period that requires City approval.

  Example: $1,000.00

• Is the Qualified Local Vendor (QLV) 5% preference applicable to this RFP? (required)
• Do the goods and services requested in this solicitation qualify as Organic Materials and are they subject to the reporting requirement outlined in SB 1383? (required)
• Is this subject to Prevailing Wage? (required)
• Will Contractor's License(s) be required? (required)
• Does AB339 apply to this project? (required) —

  https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202520260AB339

• Enter the 'Move Forward' date from the AB339 Determination: (required) —

  

• Department staff that made AB339 Determination: (required)