Student Transportation Services - 2026-2027 School Year

Summary of Student Transportation Services

1. Introduction

This document outlines the scope of services for providing safe, reliable, and efficient student transportation to and from school. The goal of the transportation service is to ensure the well-being, safety, and timely arrival of students at their educational institutions. The contractor must demonstrate a commitment to operational excellence, student care, and full compliance with all applicable laws and regulations.

2. Service Overview

The student transportation program shall include, but is not limited to, the following key components:

Routes and Stops

Design efficient and effective transportation routes. Establish strategically located stops to minimize travel time and ensure accessibility for all students.

Vehicle Fleet

Provide a well-maintained fleet of vehicles with all required safety features. Ensure vehicles are suitable for general and special needs student populations, including those requiring accessibility accommodations.

Trained Staff

Employ only licensed, experienced, and well-trained drivers. Ensure drivers and aides are equipped to maintain a safe and positive environment while transporting students.

Safety Measures

Enforce strict safety protocols, including mandatory seatbelt usage (where applicable), regular safety inspections, emergency procedure training and compliance with traffic and transportation regulations

3. Service Details Transportation Routes

Develop optimized routes to ensure timely pick-ups and drop-offs. Adjust routes as necessary to accommodate changes in student enrollment or traffic patterns.

Daily Operations

Operate on all scheduled school days, in accordance with the district’s academic calendar. Align operations with delayed opening, early dismissal, and weather-related schedules as directed by the district.

Vehicle Fleet Specifications

Vehicles must include:

GPS tracking
Two-way communication systems
Digital video recording systems
Air conditioning
First aid kits

Provide a variety of vehicles (buses and vans) to support different ridership needs and capacities.

Driver and Bus Aide Requirements

Employ certified drivers and bus aides who:

Meet all state and federal licensing requirements
Have undergone background checks and medical clearances
Are trained in student behavior management and emergency response

Safety and Compliance

Maintain a regular schedule of vehicle servicing and cleanliness. Conduct safety inspections and maintain compliance with all local, state, and federal transportation regulations.

Student Support and Accessibility

Ensure vehicles are equipped and staff are trained to accommodate students with disabilities. Adhere to all applicable accessibility laws, including the Americans with Disabilities Act (ADA).

Insurance Requirements

Maintain insurance coverage that meets or exceeds the district’s requirements for:

Vehicle liability
Passenger liability
Property damage
Workers' compensation

Data Privacy and Confidentiality

Ensure compliance with applicable data privacy laws and protect the confidentiality of student records and communications.

Communication Channels

Establish efficient and responsive communication channels to support coordination between:

The transportation contractor
Parents and guardians
School administration and the transportation department

Promptly address inquiries, changes, delays, or emergencies.

1.2. Background

The Passaic Board of Education is committed to providing safe, reliable, and efficient transportation services for its students. Contractors responding to this bid must meet or exceed the following qualifications and standards:

State Certification and Licensing

The transportation provider must possess a valid Certificate of Public Convenience and Necessity issued by the New Jersey Department of Transportation (NJDOT).
A valid Motor Carrier License is also required.

Insurance and Financial Responsibility

Contractors must carry all insurance coverage as specified by the Passaic School District, including:

Automobile liability insurance for bodily injury and property damage
Minimum coverage of $5,000,000 Combined Single Limit for coach and yellow school buses

Vehicle Safety Requirements

All buses must comply with New Jersey state laws and regulations regarding school transportation.
Vehicles must undergo regular safety inspections and adhere to strict maintenance schedules.
Buses must meet or exceed Federal Motor Vehicle Safety Standards (FMVSS) for school buses.

Driver Qualifications

Drivers must hold a valid Commercial Driver’s License (CDL) with proper endorsements (P and S endorsements required).
Drivers must successfully complete:

Criminal background checks
Medical examinations
Drug and alcohol testing (as per state and federal law)
A state-approved school bus driver training program

Training Programs

Contractors must provide ongoing training that includes:

Student behavior management
Emergency protocols and preparedness
Defensive driving techniques
General safety procedures

Safety Record

The company’s accident history and compliance with all state and federal safety regulations will be reviewed as part of the evaluation process.

Emergency Preparedness

Contractors must have clearly defined emergency response procedures for accidents, breakdowns, medical incidents, and other transportation-related emergencies.

Vehicle Maintenance and Inspection

The bus fleet must be regularly maintained and inspected to ensure ongoing safety and reliability.

Communication and Reporting

Contractors must have efficient and reliable communication systems to:

Provide real-time updates to the district and parents
Report delays, emergencies, and other relevant incidents promptly and accurately

References and Experience

Bidders must demonstrate successful experience in providing school transportation services.
Positive references from other school districts or educational institutions are required.

Compliance with State and Federal Regulations

Contractors must adhere to all relevant New Jersey Department of Education (NJDOE) and Federal Motor Carrier Safety Administration (FMCSA) regulations.

Community Engagement and Reputation

The contractor’s reputation for dependable, safe, and respectful service within the community will be considered in bid evaluation.

Project Details

Reference ID: BID 02T-27
Department: Transportation
Department Head: Vanessa Rivera (Interim Transportation Manager)

Important Dates

Questions Due: 2026-07-27T19:00:38.347Z

Addenda

Addendum #1 (released 2026-07-21T13:10:56.741Z) —
Please use the See What Changed link to view all the changes made by this addendum.

Evaluation Criteria

ANTI-BULLYING BILL OF RIGHTS—REPORTING OF HARASSMENT, INTIMIDATION AND BULLYING —
The contracted service provider shall comply with all applicable provisions of the New Jersey Anti-Bullying Bill of Rights Act—N.J.S.A. 18A:37-13.1 et seq., all applicable code and regulations, and the Anti-Bullying Policy of the Board of Education. The district shall provide to the contracted service provider a copy of the board’s Anti-Bullying Policy.
In accordance with N.J.A.C. 6A:16-7.7 (c), a contracted service provider, who has witnessed, or has reliable information that a student has been subject to harassment, intimidation, or bullying shall immediately report the incident to any school administrator or safe schools resource officer, or the School Business Administrator/Board Secretary.
ACCIDENTS —
- Accident; Failure to Report
  The Passaic Board of Education requires all school bus drivers and transportation contractors to notify the appropriate personnel when there is a school bus accident.
  Penalties will be assessed by the Passaic Board of Education when accidents are not reported in a timely fashion and are not in compliance with N.J.A.C. 6A:27-12.2 and school Passaic Board of Education policy and procedures. The penalties are as follows:
- Immediate Notification of Accident
  Failure to immediately notify the Passaic Board of Education of a school bus accident shall lead to an initial penalty of $1,000.00 and a $500.00 per diem penalty for each day the accident is not reported.
- Preliminary School Bus Accident Report - Failure to Submit
  Failure to submit a completed and signed Preliminary School Bus Accident Report (PSBAR) to the Passaic Board of Education Office of Transportation, within ten (10) days of the accident, shall lead to a penalty of $500.00 per diem for each day after the ten (10) day deadline.
GENERAL PROVISIONS —
All contractors shall comply with all current applicable New Jersey statutes, regulations, and the policies and procedures of the Passaic Board of Education governing student transportation.
The term of the contract shall generally be from September 1 through June 30 (School Year), in accordance with the school calendar, unless otherwise specified in the Route Descriptions. Student transportation contracts are understood to include all applicable State and Federal rules and procedures related to student transportation, even if not explicitly stated.
It is the intent of the Passaic Board of Education to award the contract as soon as possible after the bid opening date and to require the successful contractor to provide transportation in accordance with the school calendar. A copy of the school calendar is attached and shall be considered part of these specifications and the contract.
For routes servicing more than one school, the successful bidder must adhere to the school calendar and the daily scheduled hours of each school at no additional cost. This includes early dismissals and/or late arrivals as scheduled by the individual schools.
The successful bidder shall be considered an independent contractor and shall not be deemed an agent, servant, employee, or representative of the Passaic Board of Education.
Only enrolled, eligible public and private school students, adults serving as chaperones, or school personnel authorized by the Passaic Board of Education shall be transported. The vehicle(s) assigned to the specified routes shall not be used for any other purpose during the designated time periods in the route descriptions. There shall be no commingling of students from other school districts, Education Services Commissions (ESC), or agencies unless specifically included in the bid specifications.
Vehicle(s) shall arrive at and depart from the assigned school(s) at the times indicated in the enclosed route descriptions.
No transportation contract or any portion thereof shall be subcontracted without the prior written approval of the Passaic Board of Education.
If required by the State or district, the bus company shall provide personal protective equipment (PPE) for all staff members at no cost to the district.
Whenever mandated by the State and/or the district, the bus company shall supply hand sanitizer and disposable face coverings/masks for all students on the bus at no additional charge to the district.
AFFIRMATIVE ACTION —
1. 1. If awarded a contract, the vendor will be required to comply with the requirements of N.J.S.A 10: 5-31 et seq. and N.J.A.C. 17:27.
  2. During the performance of this contract, the contractor agrees as follows:
  (a) The contractor or subcontractor, where applicable will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity, or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.
  
  (b) The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.
  
  (c) The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers’ representative of the contractor’s commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
  
  (d) The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A 10:5-31 et seq., as amended and supplemented from time to time, and the Americans with Disabilities Act.
  
  (e) The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with N.J.A.C. 17:27-5.2, or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17: 27-5.2.
  
  (f) The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.
  
  (g) The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.
  
  (h) In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading, and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.
  
  (i) The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:
  (j) The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.
  
  Affirmative Action Requirements
  Each company shall submit to the Passaic Board of Education, after notification of award, but prior to execution of a goods and services contract, one of the following three documents:
  - Appropriate evidence that the contractor is operating under an existing federally approved or sanctioned affirmative action program.
  - A Certificate of Employee Information Report approval issued in accordance with N.J.A.C.17:27-4; or
  - An employee information report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor, in accordance with N.J.A.C. 17:27-4.
  Please note: A completed and signed Affirmative Action Questionnaire is required with submission of bid/proposal.
  Failure to submit the Certificate of Employee Information Report or other recognized Affirmative Action evidence prior to the award will result in the rejection of the bid/proposal.
  If awarded a contract your company/firm will be required to comply with the requirements of
  N.J.S.A. 10:5-31 et seq., and N.J.A.C. 17:27 et seq., and the terms and conditions of the Mandatory Equal Employment Opportunity Language Exhibit A.
  Sample Certificate of Employee Information Report
  
  All bidders are urged to submit with their bid, a copy of their firm’s Certificate of Employee Information Report. Failure to submit the Certificate prior to the award will result in the rejection of the bid.
INSTRUCTIONS FOR BIDDERS —
Bids must be submitted electronically via the Passaic School District’s e-procurement portal at:
https://procurement.opengov.com/portal/passaicschools/projects/282455
Submission Deadline:
All bids must be submitted by 10:00 a.m. prevailing time on Monday, August 3, 2026.
Bids will be electronically sealed upon submission and will be unsealed and publicly announced during the bid opening meeting.
Important: No bids will be accepted via mail, UPS, FedEx, other express delivery services, hand delivery, or email.
BACKGROUND CHECK —
The contractor shall ensure full compliance with all state-mandated background check requirements, including:
A. Criminal History Record Checks
In accordance with N.J.S.A. 18A:39‑17 through 18A:39‑20, the contractor shall:
- Submit required documentation annually to obtain driver abstract records for all school bus drivers.
- Submit these documents no later than August 31, or upon employment for any newly hired driver.
- Send all required documentation to:
Executive County Superintendent of Schools
Attn: Transportation Department
501 River Street
Paterson, NJ 07524
A copy of all submissions made to the Executive County Superintendent must also be provided to:
Passaic Board of Education
Attn: Office of Transportation
663 Main Avenue
Passaic, NJ 07055
Note: Failure to comply with this submission requirement may result in a delay or withholding of payment until documentation is received.
CHILD ABUSE AND NEGLECT; REPORTING SUSPICIONS OF —
Bus drivers or aides who have reasonable cause to believe that a child has been subjected to any type of child abuse or neglect, shall IMMEDIATELY report any such suspicions to their supervisor.
The bus company supervisor shall report the suspicions, verbally and then followed up in writing, first to the school principal and then to either the Director of Transportation or the School Business Administrator. It is the responsibility of the school principal to investigate the suspicions and to notify the Division of Child Protection and Permanency.
ARRIVALS AND DEPARTURES; LATENESS —
Late arrival to the destination to discharge students and/or to pick up students will not be tolerated by the Passaic Board of Education. The Passaic Board of Education may deduct two (2) times the total per diem route cost for each documented late arrival to the destination.
If a transportation contractor has a vehicle arriving late at a destination more than three (3) times within a thirty (30) school day period, the transportation contractor shall receive a warning letter to take corrective action. If no corrective action takes place and the late arrivals continue, the contractor shall be brought to the Passaic Board of Education for breach of contract.
BUSINESS REGISTRATION —
Pursuant to N.J.S.A. 18A:6‑7.6 through 18A:6‑7.12, the contractor is also responsible for ensuring that all applicable employees have undergone the mandated checks for child abuse and sexual misconduct.
Additional guidance on this requirement is available from the New Jersey Department of Education Office of Student Protection under “Pre-Employment Resources”: https://www.state.nj.us/education/crimhist/preemployment/
In accordance with N.J.S.A. 52:32-44, the Passaic Board of Education is prohibited from entering into a contract with any business entity unless the bidder/contractor and each subcontractor required by law to be named in the bid—has a valid New Jersey Business Registration Certificate on file with the Division of Revenue and Enterprise Services within the Department of the Treasury.
A. Required Submission with Proposal
All bidders, vendors, or companies submitting responses are strongly encouraged to include with their response package a copy of their:
New Jersey Business Registration Certificate (BRC)
As issued by the New Jersey Department of the Treasury
Failure to submit the BRC prior to award of contract will result in rejection of the bid or proposal.
B. Subcontractor Requirements
Prior to award or execution of a contract, the contractor shall:
1. Provide the Board of Education with valid Business Registration Certificates for:
2. Ensure that named subcontractors provide proof of business registration to the contractor, who shall then forward it to the Passaic Board of Education before the contract is awarded.
C. Compliance During Contract Performance
During the term of the contract:
1. No subcontractor may be engaged without first providing the contractor with a valid BRC.
2. The contractor shall maintain and provide, upon request, an updated list of subcontractors and their addresses to the Board.
3. The contractor and any subcontractor (and their affiliates) must collect and remit New Jersey use tax on all sales of tangible personal property delivered into the State, as required under the Sales and Use Tax Act (N.J.S.A. 54:32B-1 et seq.).
D. Final Payment Requirement
Before final payment is released under the contract, the contractor must submit a complete and accurate list of all subcontractors used during the term of the contract, including their business addresses.
E. Penalties for Non-Compliance N.J.S.A. 54:49-4.1, a business that:
- Fails to provide a required business registration certificate, or
- Provides false information regarding business registration,
Shall be liable for a penalty of $25 per day, not to exceed $50,000 per registration not properly provided
6.3 BUSINESS REGISTRATION
Samples of New Jersey Business Registration Certificates
COMMINGLING OF ROUTES; STUDENTS —
Any contractor found to be engaging in the practice of commingling students of one route with another route, will immediately face a penalty deduction of $1,000 per day for each day the infraction occurs. If the practice continues after a warning from the Passaic Board of Education, the contractor may be considered in breach of contract and demand put on the performance bond.
BID OPENING MEETING —
All bids will be publicly received and unsealed by the Purchasing Agent or designee at the following location and time:
Date: Monday, August 3, 2026
Time: 10:00 a.m.
Location: Board Meeting Room, 663 Main Avenue, Sixth Floor, Passaic, NJ
Bidders are responsible for ensuring their bids are complete and submitted to the Purchasing Agent or designee before the deadline. No bids will be opened before or accepted after the designated date and time, in accordance with N.J.S.A. 18A:39-5.
It is the bidder’s responsibility to verify submission to the School Business Administrator/Board Secretary prior to the advertised bid deadline.
If awarded a contract, the successful bidder agrees to comply with all applicable federal, state, and local regulations and will certify such compliance upon request by the Passaic Board of Education.
The Board of Education reserves the right to transfer transportation contracts awarded under these specifications to another Board of Education.
In the event of litigation arising from this contract, venue shall be exclusively in the Superior Court of New Jersey, Law Division, in the county where the administering Board of Education is located.
COORDINATED TRANSPORTATION SERVICES AGENCY MEMBERSHIP FORM SUBMISSION —
Any Coordinated Transportation Services Agency, so authorized pursuant to N.J.S.A. 18A:39-11.1, 11.2 and N.J.A.C. 6A:27-10.1 (a), when responding to bid advertised by an Educational Services Commission, shall complete, sign and submit their bid, a Coordinated Transportation Services Agency Membership Form.
Reminder: Private bus companies submitting bids do not have to complete, sign or submit this CTSA Membership Form. The form is only for use by CTSA’s that may respond to the bid.
ACCIDENT REPORTING —
Contractors shall ensure that every school bus driver:
a) Immediately notifies the principal(s) of the receiving school(s) and the school business administrator or designee of the district board of education providing the transportation following any accident involving injury, death, or property damage.
b) Completes and files the accident report prescribed by the Commissioner of Education and submits it to the principal(s) of the receiving school(s) by the conclusion of the next working day.
c) Delivers the signed accident report to the school business administrator or designee of the district board of education providing the transportation, in accordance with N.J.A.C. 6A:27-12.2.
Additionally, the driver must complete and file a motor vehicle accident report as required by N.J.S.A. 39:4-130.
Accident Reporting Requirements – N.J.A.C. 6A:27-12.2
(a) Every school bus driver must immediately inform the principal of the receiving school and the district school business administrator following any accident involving injury, death, or property damage. The driver must also complete and file the Preliminary School Bus Accident Report prescribed by the Commissioner of Education within 10 days of the accident.
(b) For accidents involving injury or death, or property damage exceeding $500, the driver must also complete and file a Motor Vehicle Accident Report pursuant to N.J.S.A. 39:4-130 within 10 days.
Failure to comply with accident reporting laws and regulations will result in an initial penalty of $1,000 per incident.
DISCLOSURE OF POLITICAL CONTRIBUTIONS —
In accordance with N.J.S.A. 19:44A-20.13 (P.L. 2005, c.271, s.3), contractors are hereby notified of the obligation to file an Annual Disclosure Statement with the New Jersey Election Law Enforcement Commission (ELEC) if:
- The contractor receives contracts from public entities that, in the aggregate, exceed $50,000 within a calendar year.
It is solely the contractor’s responsibility to determine whether this filing requirement applies. Failure to comply may result in penalties imposed by ELEC.
Additional information and filing instructions are available directly from ELEC:
- Phone: 1-888-313-3532
- Website: www.elec.state.nj.us
B. Chapter 271 Political Contribution Disclosure Form
As a mandatory requirement of this bid, all bidders must:
- Complete, Sign, and Submit the Chapter 271 Political Contribution Disclosure Form provided in the bid package. Failure to properly complete and return this form with the bid submission may result in the rejection of the bid.
DRUG, ALCOHOL, AND TOBACCO USE – STATE LAW AND SCHOOL DISTRICT POLICY —
All bidders are reminded that NJ State Law and the Passaic Board of Education policy concerning drugs, alcohol, tobacco, and controlled dangerous substances contains the following paragraph:
Students are prohibited from possessing, consuming, or distributing drugs or alcohol in any form while at school, in co-curriculum programs, on school grounds, attending a school-related function on or off campus, and when going to and coming from school. Students are further prohibited from smoking cigarettes or using other tobacco products in any form in school buildings or on school grounds (including the school bus).
If the bus driver or the transportation aide observes a student violating the policy by possessing, consuming, or distributing drugs or alcohol or if the student appears to be under the influence of a chemical substance, that behavior should be reported to the school principal as soon as possible.
These requirements also pertain to school bus drivers and school bus aides. The school bus vehicle shall be smoke-free at all times whether students are being transported or not. Failure to adhere to this policy by either the bus driver or aide may lead to suspension and termination.
CONTRACTS EXECUTION; MISSED DEADLINE —
Any contractor who fails to submit executed contracts and related contract documents to the Passaic Board of Education within ten (10) days of receipt, may be assessed a penalty of the route per diem for each day the contracts and documents are late being returned. Please note the per diem penalty also includes weekends and holidays.
EQUIPMENT; FAILURE TO PROVIDE; NON-OPERATIONAL —
The Passaic Board of Education expects all contractors to provide equipment for school vehicles as specified in the bid. The equipment shall also be operational at all times. Failure to provide equipment or to ensure the equipment is in operation will lead to penalties to be assessed as follows:
- Digital Video Recording System (DVRS); Failure to Provide
  The Passaic Board of Education requires that all school vehicles be equipped with a digital video recording system. Failure to have digital video recording systems on the bus or to provide the Passaic Board of Education with a copy of a video recording when requested may lead to a penalty of $500.00 per occurrence.
- Global Positioning System (GPS); Failure to Provide
  The Passaic Board of Education requires that all school vehicles under contract with the board be equipped with a global positioning system. Failure to have a GPS on a bus or to provide the Passaic Board of Education with a printout when requested may lead to a penalty of $500.00 per occurrence.
- Two Way Radio Communication System
  The Passaic Board of Education requires that all school vehicles under contract with the board be equipped with a two-way radio system. Failure to have an operational two-way radio system on a vehicle may lead to a penalty of $500.00 per occurrence.
- Maintain Student Roster and Setting Chart on board
  The Passaic Board of Education requires that all school bus companies under contract with the board maintain a copy of the student roster and seating chart on the bus at all times. Failure to maintain such records may lead to a penalty of $500.00 per occurrence.
- Equipment; Other
  The Passaic Board of Education reminds all contractors that other equipment as specified shall also be provided with the vehicles and be operational. Failure to provide or have operational such as the child alert systems or failure to post Route Identification Cards will lead to a $250.00 per diem penalty.
EMERGENCY EXIT AND EVACUATION DRILLS —
Pursuant to N.J.A.C. 6A:27-11.2 Emergency Exit and Evacuation Drills from School Vehicles:
Schools shall organize and conduct emergency exit drills at least twice (2 times) within the school year for all students who ride school buses.
- The school bus driver and transportation aide shall participate.
- Drills shall be conducted on school property and be supervised by the Principal or person assigned to act in a supervisory capacity.
All contractors are to ensure school bus drivers continue to receive training on Emergency Exit and Evacuations in accordance with Section 10.3 of the New Jersey Division of Motor Vehicles COMMERCIAL DRIVER LICENSE MANUAL.
AIDES; DUTIES AND RESPONSIBILITIES —
The major duties and responsibilities of a transportation aide are outlined in the bid specification package and further detailed as follows:
- If required by the State of New Jersey and/or the Board of Education, ensure that students wear a face covering or mask when social distancing is not possible. It is understood that mask-wearing may be challenging for younger students.
- If face coverings are required, a student may be exempt only upon receipt of a written request from a parent or guardian, submitted to the district and supported by documentation showing a medical reason why the student cannot wear a mask.
- If required by the State of New Jersey and/or the Board of Education, distribute hand sanitizer to each student as they board the bus.
- Ensure that all students have their seat belts properly fastened while the vehicle is in motion.
- Attend to the special needs of students as identified by the district.
- Maintain order on the transportation vehicle and actively supervise students at all times. Aides must sit at the rear of the bus to better monitor student behavior and remain alert to their surroundings.
- Assist students in safely riding the transportation vehicle.
- Assist the bus driver in ensuring that no students remain on the vehicle after transport.
- Participate in all safety and training activities, including emergency exit drills, to ensure the safety of all vehicle occupants.
- Conduct themselves in a courteous and professional manner with all students, school personnel, and parents involved in student transportation.
- Assist students on and off the school bus as needed.
All transportation aides are subject to criminal background checks as required by law. Each aide must be properly identified on the School Bus Driver/Aide Form provided to the successful contractor.
Communication Skills—English Language
The Passaic Board of Education requires that either the bus driver and/or the student transportation aide on each route possess sufficient English communication skills (written and verbal) to ensure the safety of all children, the safe operation of the vehicle, proper route compliance, the effective reporting of any safety discipline, and or safety incidents, and all other duties as specified within this bid. It is imperative that directions given by the bus driver and/or transportation aide, especially in case of an emergency, be clearly understood by the parents and students on the route.
The transportation aide shall wear a properly adjusted and fastened seat belt whenever the vehicle is in motion.
Aide Provided by Bus Company —
A bus aide will be hired and trained by the contractor except in those instances where the district wishes to supply the aide.
Aide Not Required at the Time of the Bid—Bidding Purposes
Contractors shall bid for an aide although the specifications do not call for one (failure to do so may result in a rejected bid). If a second aide shall be required during the course of the contract, the original aide cost applies. The aide cost shall not be used if the need for the aide is unknown when determining the bidder—N.J.A.C. 6A:27-9.3 (e) (1) (iv)
The cost per aide shall be bid on a per diem basis separate from the cost of the route. If the contractor fails to provide for an aide when a route specifically calls for one, penalties may be assessed, and it may be cause for breach of contract.
DRIVERS AND AIDE TRAINING —
The contractor shall comply with the requirements set forth in N.J.S.A. 18A:39-19.1(a), (2), and (3) regarding the training of school bus drivers and aides. The contractor must annually submit all required training documentation to the County Superintendent of Schools on or before August 31, or upon employment for newly hired drivers and/or aides.
BASIS OF BID AND ADJUSTMENTS —
The bidder shall submit the bid using the official bid sheet included in these bid specifications. Bids must be submitted on a per diem basis as indicated on the enclosed bid sheet. Submissions on alternate or unofficial bid sheets will not be accepted.
If any change to the described route results in an increase or decrease in mileage, the contract amount shall be adjusted accordingly, as specified in the bid. Bids that do not include an adjustment amount will be rejected. However, a stated adjustment of $0.00 increase/decrease is acceptable.
No cost adjustment will be made for increased student participation, provided the number of students does not exceed the vehicle's rated capacity. Additional mileage may be compensated only if the route undergoes a significant change due to the increased participation or other factors.
PASSENGERS (N.J.A.C. 6A:27-1.6) —
Transportation companies shall ensure that only enrolled eligible students assigned by the Passaic Board of Education, school personnel, and authorized school aides shall be transported on the school bus. No unauthorized personnel, especially children of school bus drivers, aides, and parents of students may ride on vehicle without express written consent of the Passaic Board of Education.
Parents, guardians, relatives, friends of students, and the general public are prohibited from entering a school bus unless expressly invited by the school district and/or the Passaic Board of Education officials. There shall be no standees on the transportation vehicle. The safety of the students on the bus is the district’s paramount concern.
MISSED PICKUPS —
A contractor must transport assigned children every school day during the length of this contract. A contractor missing a pickup will immediately face a reduction of two times the per diem rate (including aide cost if applicable) for each missed pick-up and may be required to return to pick up the student.
DRUG AND ALCOHOL TESTING —
If awarded the contract, the vendor shall certify to the Passaic Board of Education that it is in full compliance with the drug and alcohol testing requirements under the Omnibus Transportation Employee Testing Act.
PASSENGERS; UNAUTHORIZED —
Any contractor found to have unauthorized passengers on the vehicle, especially children of bus drivers, aides, and parents of students, shall be assessed a penalty of $1,000.00 for every documented violation of this kind.
BID GUARANTEE and CONSENT (CERTIFICATE) OF SURETY —
As a requirement for this bid, each bid shall be accompanied by a bid bond, cashier’s or certified check for five percent (5%) of the amount of the annual contract cost, but in no case may the certified check, cashier’s check or bid bond exceed $50,000. No other form of guarantee is authorized. This guarantee shall be made payable to the “Passaic Board of Education”.
Such deposit shall be forfeited upon refusal of a bidder to execute a contract; otherwise, checks shall be returned when the contract is executed and a surety (performance) bond is filed with the Passaic Board of Education. The bid security check for all unsuccessful bidders, except for the three lowest bidders, will be returned within 10 days after the bid opening (Saturdays, Sundays, and holidays excepted).
The annual contract amount of per diem contracts shall be calculated by multiplying the total per diem cost by 180 days. The Bid Guarantee shall be signed and sealed and must show the Bid Number on it.
All bid bonds submitted must be signed and witnessed with original signatures. The Board will not accept facsimile or rubber stamp signatures on the bid bond. Failure to sign or witness the bid bond by either the Surety or Principal, and/or failure to submit the properly executed bid bond with the bid package, shall be deemed cause for disqualification and rejection of the bid.
The Attorney-in-Fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the Power of Attorney. The Passaic Board of Education will only accept bid bonds from companies that are licensed and qualified to do business in the State of New Jersey. Such a list may be available upon request to the State of New Jersey, Department of Banking and Insurance, P.O. 040, Trenton, New Jersey 08625. Failure to submit a properly executed bid guarantee shall be cause for disqualification and rejection of bid.
IRAN DISCLOSURE OF INVESTMENT ACTIVITIES —
Pursuant to N.J.S.A. 18A:18A-49.4, the Board of Education shall enforce compliance with Public Law 2012, c.25, concerning the Disclosure of Investment Activities in Iran (N.J.S.A. 52:32-55 et seq.).
- In accordance with N.J.S.A. 52:32-57 et seq. (P.L. 2012, c.25 and P.L. 2021, c.4), any individual or entity submitting a bid, proposal, or seeking to enter into or renew a contract must certify that neither they nor their parents, subsidiaries, or affiliates appear on the New Jersey Department of the Treasury’s Chapter 25 List. This list identifies entities engaged in investment activities in Iran and is available at:
  https://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf.
- Vendors and bidders must review this list before completing the certification included in the bid package.
- Should the Director of the Division of Purchase and Property determine a violation of this law, appropriate action may be taken, including but not limited to sanctions, recovery of damages, contract default declarations, debarment, or suspension.
- If the Board discovers a false certification regarding investment activities in Iran under section 4 of P.L.2012, c.25 (C.52:32-58), it will report the entity to the New Jersey Attorney General, who may pursue civil penalties as prescribed under section 5 of P.L.2012, c.25 (C.52:32-59).
- Bidders must also provide a detailed and accurate description of any investment activities in Iran by the bidder or any parent, subsidiary, or affiliate by completing the designated section of the enclosed certification form.
The Board has included a Disclosure of Investment Activities Certification Form within the bid specifications, which must be completed, signed, and submitted with the proposal by all persons or entities intending to submit bids, respond to proposals, or renew contracts with the Board.
The Disclosure of Investment Activities in Iran Form is to be completed, certified and submitted prior to the award of contract.
MAINTENANCE OF CONTRACT RECORDS —
Contractors and vendors doing business with the Board of Education are reminded of the following legal obligations regarding the Office of the New Jersey State Comptroller:
(a) Access to Relevant Documents and Information — N.J.S.A. 52:15C-14
Private vendors or other persons contracting with, or receiving funds from, any unit within the Executive Branch of State government—including entities exercising executive branch authority, independent State authorities, public institutions of higher education, units of local government, or boards of education—shall provide the State Comptroller, upon request, with prompt access to all relevant documents and information. This access is a condition of the contract and receipt of public funds.
The State Comptroller will protect the confidentiality of any proprietary or confidential information obtained.
If the State Comptroller determines that a person or entity receiving funds refuses to provide requested information, impedes, or fails to cooperate with any audit or performance review, the Comptroller may recommend to the contracting unit that the contract be terminated or that the person/entity be temporarily or permanently debarred from contracting with the unit.
(b) Maintenance of Contract Records — N.J.A.C. 17:44-2.2
Private vendors or persons entering into contracts with covered entities must maintain all records relevant to the contract as these are subject to audit or review by the Office of the State Comptroller in accordance with N.J.S.A. 52:15C-14(d).
The contractor/vendor awarded the contract shall retain all documentation related to products, transactions, or services provided under this contract for a period of five (5) years from the date of final payment. Such records must be made available to the New Jersey Office of the State Comptroller upon request.
BREACH OF CONTRACT —
In the event the contractor fails to provide service in accordance with these specifications and stated requirements, the contractor shall be considered in breach of contract. Cancellation of the contract and/or enforcement of the contractor’s performance bond may result.
SERVICES; FAILURE TO PROVIDE —
Any contractor failing to provide student transportation service on any route may be assessed a penalty deduction of the total per diem route cost (route and aide) for each morning run and each afternoon run. Continuing problems in failing to provide adequate service may lead to cancellation of contract.
CERTIFICATE OF INSURANCE COVERAGE —
Insurance Requirements Automobile Liability Coverage – $5,000,000 Combined Single Limit (Coach and Yellow School Bus)
The Passaic Board of Education requires automobile liability insurance in excess of the minimum statutory limits. The contractor shall maintain automobile liability insurance with a combined single limit of $5,000,000 per occurrence or greater, applicable to both coach and yellow school buses.
Workers’ Compensation Coverage – Minimum Limits as Required by New Jersey
Contractors must provide evidence of adequate Workers’ Compensation Insurance as required by the laws of the State of New Jersey and the United States. Coverage must meet or exceed the following minimum limits:
- Bodily Injury by Accident – $1,000,000 per accident
- Bodily Injury by Disease – $1,000,000 policy limit
- Bodily Injury by Disease – $1,000,000 per employee
Proof of coverage must be made available upon request for review by the Passaic Board of Education.
MODIFICATIONS —
Modifications to Specifications and Notifications of Driver License Status
Any changes to these specifications made after the public advertisement for bids and prior to the scheduled bid opening will be communicated through the School District’s e-Procurement Portal to all bidders actively following the project.
The Passaic Board of Education reserves the right to adjust transportation routes in accordance with the terms of the bid and the regulations established by the New Jersey State Board of Education.
Mandatory Notification of School Bus Driver License Suspension or Revocation
In the event the Department of Education notifies a contractor providing pupil transportation services that a school bus driver’s license has been suspended or revoked, the contractor must, within one business day of receiving such notice, submit a written statement to the New Jersey Department of Education confirming that the driver is no longer operating a school bus on behalf of the board of education or the contractor.
SCHOOL BUS DRIVER AND AIDE PENALTIES —
- Assisting Students on and off the School Bus Vehicle
  The Passaic Board of Education requires all bus aides to assist students on and off the school bus vehicle; especially pre-school, handicapped, and medically fragile students. Failure to assist students which is proven to lead to an unnecessary fall or accident shall lead to a minimum of a $1,000.00 penalty being assessed against the bus company.
- Bus Driver’s License; Failure to Produce
  The Passaic Board of Education reserves the right to request and inspect the bus driver’s license. Failure of the school bus driver to produce the license upon request by authorized the Passaic Board of Education personnel shall lead to an assessment of $1,000.00 per occurrence.
- Clothing; Uniform; Shoe Wear
  School bus drivers and bus aides are to dress in a company-identifying uniform clothing e.g. shirt, sweater, windbreaker, parka, etc., that identifies the driver and aide as an employee of their company. School Bus drivers shall not wear SHORTS, TANK TOPS, SLIP ON SANDALS, or SHOES WITH OPEN HEEL OR TOE AREAS OR OTHER CLOTHING DEEMED IN APPROPRIATE BY DISTRICT STAFF. Failure to follow the dress code set by the bid specifications shall lead to an assessment of $100.00 per occurrence per individual penalty against the transportation company.
- Electronic Equipment; Improper Use
  School bus drivers and bus aides are prohibited from USE OF CELL PHONES, PTT DEVICES, IPOD, OR OTHER MUSIC DEVICES INCLUDING THE WEARING OF EARPHONES, BLUETOOTH HEADSETS, OR EARBUDS WHILE OPERATING BUSES WITH OR WITHOUT STUDENTS ON BOARD EXCEPT TO COMMUNICATE DURING AN ACTUAL EMERGENCY. A driver operating a school vehicle while transporting students and using an electronic device shall be considered in violation of improper use of electronic equipment. The transportation company shall be assessed $500.00 for every documented occurrence.
- Failure to Report Student Absences
  If a student assigned to a special education route is not present at the assigned stop for three (3) consecutive days, the contractor shall report this absence to the district transportation supervisor. Failure to provide this information shall lead to a penalty of $500.00 being assessed against the transportation company.
- Speeding, Careless and Unsafe Driving
  If during the course of transporting students under contract with the Passaic Board of Education, the school bus driver is stopped by law enforcement officials or the NJ Division of Motor Vehicles School Bus Division for any speeding, careless or unsafe driving, the bus contractor will be assessed penalties as follows:
  Speeding $1,000.00
  Careless Driving $1,000.00
  Unsafe Driving $1,000.00
PENALTIES TRANSPORTATION CONTRACTOR —
The Passaic Board of Education gives notice and guidance to all bus contractors of a list of penalties that may be assessed against transportation contractors for failure to provide equipment and/or services pursuant to the terms and conditions of this contract. It is the desire of the Passaic Board of Education not to assess penalties against contractors. It is our goal and mission to have all contractors provide equipment and services as specified, in order to transport all students in a safe and efficient manner.
SOLE PURPOSE OF VEHICLE —
The vehicle(s) assigned to the routes specified herein shall not be utilized for other purposes during the time periods designated by the route descriptions. The sole purpose of the vehicle is to be used to transport students in accordance with the route descriptions. Any documented misuse of the vehicle while under contract with the Passaic Board of Education may lead to cancellation of contract.
CONSENT OF SURETY—Requirement for Bid —
As a requirement for this bid, each bid shall be accompanied by a Consent of Surety, which must be dated.
The Consent of Surety shall be issued from a surety company licensed and qualified to do business in the State of New Jersey. All certificate (consent) of surety documents must be signed with original signatures.
The Board will not accept facsimile or rubber stamp signatures. The certificate (consent) of surety, together with a power of attorney must be submitted with the bid. Submission of a Consent of Surety which contains any prior conditions upon the Surety's issuance of the required Bonds (other than the award of the contract) may be cause for rejection of the bid.
Failure to sign the Certificate (Consent) of Surety by either the Surety or Principal, and failure to submit the properly executed Certificate (Consent) of Surety with the bid package, shall be deemed cause for disqualification and rejection of the bid.
RENEWAL OF CONTRACTS —
The Passaic Board of Education reserves the right, at its sole discretion, to pursue the renewal of a contract in accordance with N.J.A.C. 6A:27-9.13. The School Business Administrator/Board Secretary is authorized to negotiate the terms of a renewal proposal and submit the negotiated proposal to the Board for consideration.
The final decision to approve or award any contract renewal rests solely with the Passaic Board of Education.
DRIVERS / AIDES —
The driver must be a reliable individual of good character, possessing the necessary qualifications and communication skills to effectively perform all required duties. The driver must comply with all applicable federal, state, and local regulations, including, but not limited to:
The Omnibus Transportation Employee Testing Act N.J.S.A. 18A:6-7.6 through 18A:6-7.12 (Criminal History Background Checks) N.J.S.A. 18A:39-17 through 18A:39-20 Tuberculosis (TB) testing requirements
Note: These requirements also apply to Certified Mobility Assistance Vehicle (MAV) Technicians who transport students with medical needs to and from school or school-related activities in mobility assistance vehicles.
If a student assigned to a special education route is not present at the designated stop for three (3) consecutive days, the contractor must report the absence to the District Transportation Supervisor. Failure to report this information may result in the assessment of penalties.
The bus driver is in full charge of the school bus at all times. Through the contractor's dispatcher, the driver is required to report unmanageable student behavior to both the District Transportation Supervisor and the principal of the receiving school using the district-prescribed incident/discipline report form provided by the Passaic Board of Education.
A bus aide assigned to any route awarded through this bid must also be a reliable individual of good character, with appropriate qualifications and communication skills. Bus aides are subject to both criminal background checks and tuberculosis testing, as required by law.
Bus aides are responsible for:
- Attending to the special needs of students
- Maintaining order on the vehicle to ensure the safety of all passengers
- Assisting students with boarding and exiting the vehicle
- Performing any additional duties specified by the Passaic Board of Education
If, in the judgment of the Passaic Board of Education, a driver or aide assigned to a contract route is found to be unsuitable due to:
- Lack of required skills
- Inability to manage or control students
- Noncompliance with rules or regulations
- Incapacity, misconduct, or other just cause
The contractor may be required to remove the individual from the route or from all district routes. In such cases, the contractor may also be subject to the invocation of its performance bond.
If the contractor fails to remove the individual or otherwise comply, it may be required to show cause as to why such failure does not constitute a breach of contract. The Passaic Board of Education reserves the right to set aside and annul the contract in such circumstances.
STOPS; UNAUTHORIZED —
Any contractor found to have performed an unauthorized stop while transporting Passaic Board of Education students, shall be assessed a penalty of $1,000.00 for each documented violation of this kind.
ROUTES INFORMATION —
Within ten (10) days of the contract start date, the contractor shall provide the Passaic Board of Education with a detailed description of the actual streets traveled for routes transporting special education students—specifically for any routes where street-level details were not provided in the original route descriptions issued in the bid.
Upon award of a route, contractors are required to notify parents or guardians of their child(ren)’s pick-up time no later than forty-eight (48) hours prior to the start of service.
The Passaic Board of Education reserves the right to assign additional students from neighboring municipalities to a route, provided vehicle capacity permits and considerations such as travel time, and the nature of the students' disabilities are taken into account.
SCHOOL BUS DRIVER ADDITIONAL INFORMATION/REQUIREMENTS —
Bus driver required to be on the bus when pupil present—N.J.S.A. 18A:39-27.
1. Notwithstanding the provisions of any other law, rule or regulation to the contrary, no school pupil shall be allowed on board a school bus unless the bus driver or other employee of the school board or school bus contractor is also on board the bus.
2. The provisions of subsection A. of this section shall not apply when a bus driver leaves the bus to assist in the boarding or exiting of a disabled pupil or in the case of an emergency.
Inspections of school bus for pupils by driver at end of transportation route-N.J.S.A. 18A:39-28
A school bus driver shall visually inspect the school bus to which he is assigned at the end of the transportation route to determine that no pupil has been left on the bus. For the purpose of this act, “school bus” means every motor vehicle operated by, or under contract with, a public or governmental agency, or religious or other charitable organization or corporation, or privately operated for compensation for the transportation of children to or from school for secular or religious education, which complies with the regulations of the Department of Education affecting school buses, including “School Vehicle Type I” and “School Vehicle Type II” as defined pursuant to R.S.39:1-1.”
Violation, suspension, revocation of school bus endorsement- N.J.S.A. 18A:39-29
In the event that, after notice and opportunity to be heard, a school bus driver is found to have left a pupil on the school bus at the end of his route, his school bus endorsement shall be:
1. Suspended for six months, for a first offense; or
2. Permanently revoked, for a second offense.
Permanent revocation for gross negligence N.J.S.A. 18A:39-30
In the event that a pupil, who was left on a bus by a school bus driver at the end of the route, is harmed as a result of foreseeable danger and the drive is found, after notice and opportunity to be heard, to have acted with gross negligence, his school bus endorsement shall be permanently revoked.
Cell Phone for Bus Driver and Bus Aide
As noted in the specifications, the Passaic Board of Education requires as mandatory equipment, an operable two-way radio system. The Passaic Board of Education also requests that all drivers and bus aides be issued a working cell phone as a backup to the two-way radio requirement.
School Bus Driver Annual Certification—Statement of Assurance—Submit with Bid
All bidders are to submit with their response, a completed and signed Statement of Assurance Certification for the Annual School Bus Driver Certification form. The bidder certifies compliance with the requirements of N.J.S.A. 18A:39-17 through 20 governing criminal history checks and shall annually submit required documents to the Executive County Superintendent, on or before August 31 or upon employment for newly hired drivers.
Driver Information Documentation
All contractors shall submit upon award of a route(s), the name of the school bus driver assigned to each route and provide a copy of the current driver’s license for the driver. If the driver is different from the a.m. run, and the p.m. run, the name of the driver and a copy of the current driver’s license is also required. Failure to provide information may result in penalties being assessed for noncompliance.
Dress; Uniforms for Drivers and Aides
The Office of Transportation strongly urges all student transportation companies to provide to drivers and aides a company identifying uniform clothing e.g. shirt, sweater, windbreaker, parka, etc., that identifies the driver and aide as an employee of their company.
School Bus drivers shall not wear shorts, tank tops, slip-on sandals, shoes with open heels or open toes, or other clothing deemed inappropriate by district staff. School bus drivers and transportation aides are prohibited from using electronic devices such as cell phones, smartphones (both handheld or wristwatch types, unless the use of such devices is needed in times of emergent conditions or about the school vehicle). Drivers and aides are prohibited also to use or viewing iPods or other music or entertainment devices, including wearing earphones, Bluetooth, earbuds, and other similar devices while the school vehicle is in operation.
Familiarization with Bus Route / Route Test Run
All drivers are required to familiarize themselves with their assigned routes and stops by conducting a test run of the complete route prior to the first day of student transportation. This initial test run must be completed without students on board and should include noting each designated stop and ensuring familiarity with traffic patterns and timing.
The Passaic Board of Education may request a second test run, which may include coordination for drivers to meet with parents or guardians prior to the start of the school year.
It is the contractor’s responsibility to ensure that all drivers complete these tests runs as required. No additional cost shall be charged to the Passaic Board of Education for route familiarization or test runs.
It is the responsibility of the contractor to call the parents/guardians of the students informing them of a pick-up time at least 48 hours prior to the route starting.
Gifts to Students; Prohibited
Drivers and/or transportation aides are not to give gifts, presents, or food/drink products to any students.
Inspection of Bus Driver’s License
The School Business Administrator/Board Secretary, or their authorized agent, reserves the right to request, receive, and inspect the driver’s license of any school bus driver employed under contract with the Passaic Board of Education at any time.
Off-Route Stops and Pick-Ups
Drivers must ensure that the direction of travel from the last stop follows the safest and most direct route to the assigned destination.
Off-route stops, and unauthorized pick-ups are strictly prohibited. Drivers may not stop for coffee, beverages, food, or personal errands while students are on board. Any unauthorized activity during student transport is a violation of this contract.
Pick-Up / Drop-Off Change Requests
Drivers and transportation aides are not permitted to accept transportation change requests directly from parents or guardians, including:
- Change of address
- Alternate pick-up or drop-off locations
- Written or verbal notes from parents
All transportation changes must be made directly with the school district. The school district will notify the Passaic Board of Education in writing, and the Board will then notify the contractor in writing of any approved changes.
Route Drop-Off of Students
Drivers are responsible for ensuring that all students are transported home in a timely and safe manner.
If a driver becomes lost or delayed, they must immediately contact the transportation company dispatcher, who shall then notify the school principal. The Passaic Board of Education must also be informed of any delays affecting student drop-offs.
No student is permitted to be dropped off without an authorized adult present, unless:
- A written consent form has been signed by the parent or guardian, and the student is fourteen (14) years of age or older
Drivers, when applicable, shall pick up students on the residence side of the street, except on one-way streets.
Seat Belts
Drivers shall wear a properly adjusted and fastened seat belt whenever the vehicle is in motion.
Student Rosters—Maintained by Bus Driver
The school bus driver with assistance from the transportation aide must possess and maintain the current Passaic Board of Education student roster and a seating chart on the school vehicle at all times.
Speeding, Careless or Unsafe Driving
If during the course of transporting students under contract with the Passaic Board of Education, the school bus driver is stopped by law enforcement officials or the NJ Division of Motor Vehicles School Bus Division for any speeding, careless or unsafe driving, the bus contractor will be assessed penalties as noted in the Penalties Section of this bid.
Transporting Students—Safe and Efficient Manner
School bus drivers are not to do or perform any other activity that may distract and/or prevent the transportation of students in a safe and efficient manner.
STUDENT LEFT ALONE AT THE STOP —
Any contractor found dropping off students without an authorized adult present at the stop, shall be assessed a penalty of $1,000.00 for each documented violation of this kind.
STUDENTS LEFT ON THE VEHICLE —
It is the responsibility of the driver and/or aide to inspect every seat of the transportation vehicle after dropping students off at school and at the end of the day to ensure that no students remain on the vehicle. N.J.S.A. 18A:39-28 and N.J.S.A. 18A:39-29
If after dropping students off at school and leaving the school grounds, the driver and aide find there is still a student on the bus, and they must return back to the school or to the home to drop the student off, the contractor shall be assessed a penalty of $1,000.00 for each documented violation of this kind.
If it is found that a student has been left unattended on the bus, the contractor will be assessed a penalty of $2,000.00. A student is considered to have been left unattended on the school bus at the end of the route when the driver has left the vicinity of the bus.
EMERGENCY PROVISIONS —
1. In the event the school is closed due to inclement weather or other emergencies, the contractor shall be notified as soon as possible by the public school authorities providing transportation. Contractors are advised to listen to school closing announcements broadcast over the local networks.
2. In an emergency where the contractor cannot meet the schedule, or if the school has a change in schedule, the party responsible for any change shall immediately notify the other party.
STOCKHOLDERS DISCLOSURE/STATEMENT OF OWNERSHIP —
All bidders are hereby notified that every corporation and partnership, according to the provision of Chapter 33, Laws of 1977 of the State of New Jersey, must submit a statement prior to the receipt of the bid or accompanying the bid, setting forth the names and addresses of all stockholders in the corporation or partnership who own 10% or more of its stock, of any class or of all partners in the partnership, who own 10% or greater interest therein, as the case may be. If one or more such stockholder or partner is itself a corporation or partnership, the stockholders holding 10% or more of that corporation’s stock, or the individual partner’s 10% or greater interest in that partnership, as the case may be, shall also be listed. The disclosure shall be continued until names and addresses of every non-corporate stockholder, and individual partner, exceeding the 10% ownership criteria established in this act, has been listed.
As amended by P.L. 2016 c.43, no business organization, regardless of form of ownership, shall be awarded any contract for the performance of any work or the furnishing of any goods and services, unless, prior to the receipt of the bid or accompanying the bid of said business organization, bidders shall submit a statement setting forth the names and addresses of all persons and entities that own ten percent or more of its stock or interest of any type at all levels of ownership.
The included Statement of Ownership shall be completed and attached to the bid proposal. This requirement applies to all forms of business organizations, including, but not limited to, corporations and partnerships, publicly-owned corporations, limited partnerships, limited liability corporations, limited liability partnerships, sole proprietorship, and Subchapter S corporations. Failure to submit a disclosure document shall result in rejection of the bid as it cannot be remedied after bids have been opened.
SUBCONTRACTING PROHIBITED —
No transportation contract shall be subcontracted without the prior written approval of the Passaic Board of Education.
EVIDENCE OF BIDDER’S ABILITY TO OBTAIN AUTOMOBILE INSURANCE COVERAGE — FORM —
As a requirement for this bid and pursuant to N.J.A.C. 6A:27-9.3 (e) (8), all bidders are to provide and submit with their bid response, proof of ability to obtain automobile liability insurance coverage required by the bid specifications. The Passaic Board of Education has provided the following form in the bid packet.
EVIDENCE OF BIDDER’S ABILITY
TO OBTAIN AUTOMOBILE INSURANCE COVERAGE
N.J.A.C. 6A:27.9.3 (e) (8)
The required form is to be completed and signed by the bidder’s insurance agent. The signed and completed form is to be submitted with the bid. Failure to have the form completed and signed by the insurance agent and failure to have the form submitted with the bid, shall be cause for the bid to be rejected.
Insurance Certificate with Contract—Submitted Prior to Execution of Contract
Companies that have been awarded transportation contracts shall submit an original certificate of insurance provided by your insurance carrier/provider that meets the requirements of the bid specifications. The original insurance certificate is to be presented prior to the execution of contract and will last for the duration of the contract.
The certificate of insurance must name the Passaic Board of Education and each “Enjoined School District” as an additional insured party of the policy. (An “enjoined school district” is a public school district in New Jersey as defined in Title 18A:18B, for which the Passaic Board of Education is servicing as either the lead educational agency or purchasing coordinator in securing pupil transportation). Each school district could separately contract for said pupil transportation in which case it would seek indemnification from the selected contractor on a direct basis. However, since it is more efficient for all parties to have the Passaic Board of Education perform this service, each “Enjoined School District” loses its right to require that it be named “an additional insured party to the policy” on the contractor’s policy as it is not drafting the specifications or bidding the routes. Therefore, the contractor agrees that each school district in this arrangement is “Enjoined” in the named insured status according to the routing matrix and specifically restricted to routes in which an “Enjoined School District” has a pupil being transported.)
Cancellation of Policy
The successful bidder’s insurance company shall forward notice, in the event of cancellation of the policy, ten (10) days prior to the date of termination of the coverage specified.
1. The district board of education and the Executive County Superintendent shall be notified by the insured whenever any policy is canceled. Notification shall be made within 48 hours of the receipt of the notification of the cancellation by the insured, and before the cancellation takes effect.
2. The contractor will protect, defend, and save harmless the Passaic Board of Education, its employees, and enjoined school districts from any suits or actions of every nature and description brought against it for or on account of any injuries or damages received or sustained by any party or parties by or from any acts of the contractor, its servants or agents as a result of the performance of the contract.
Maintenance of Required Coverage Rates—Duration of Contract
As a requirement for this bid the contractor shall provide automotive liability insurance in the amount of $5,000,000 or greater, combined single limit per occurrence. The contractor shall maintain the required coverage rate throughout the term of the contract. Failure to maintain or decreasing the required coverage rate, in any manner, anytime during the term of the contract shall be cause for possible breach of contract. The Passaic Board of Education considers this activity a very serious matter and will report any contractor who fails to maintain the required coverage to the New Jersey Division of Motor Vehicles, the Executive County Superintendent, and the New Jersey Department of Banking and Insurance.
TERMINATION OF DRIVER AND AIDE —
The abandonment of students on the vehicle is considered by the Passaic Board of Education to be a serious infraction and would demand that both the driver and the aide be immediately terminated. The driver and aide would also be subject to penalties as outlined in N.J.S.A. 18A:39-29 and N.J.S.A. 18A:39-30
TRAINING PROGRAMS —
1. The contractor shall ensure that all school bus drivers and aides—both permanent and substitute—receive proper training to effectively perform their duties. At a minimum, this includes compliance with the training requirements outlined in N.J.S.A. 18A:39-19.1a and N.J.A.C. 6A:27-11.3, which must be completed twice annually.
  All contractors must also comply with N.J.S.A. 18A:6-7.6 through 18A:6-7.12, which govern mandatory background checks related to child abuse and sexual misconduct. Further guidance is available through the New Jersey Department of Education’s Office of Student Protection at: Pre-Employment Resources.
  In addition to standard training, drivers and aides must:
  - Participate in scheduled school bus evacuation drills.
  - Receive specific training on procedures for identifying and managing students who are sleeping or hidden on the vehicle.
  - Complete a safety education program administered by the contractor.
  - Be trained in accordance with P.L. 2015, c.123, which addresses appropriate procedures for interacting with students with special needs.
  To fulfill the special needs training requirement under N.J.S.A. 18A:39-19.2 and 19.3, the New Jersey Department of Education has developed online resources, including:
  - A training video
  - A Q&A document
  - A certificate of completion template
  - A student information card template
  The contractor must ensure all applicable staff complete this training and must submit documentation to the County Superintendent of Schools by August 31 annually, or upon hire for newly employed drivers or aides.
  The Passaic Board of Education also mandates that substitute drivers and aides receive the same required training prior to assignment.
EXECUTIVE COUNTY SUPERINTENDENT APPROVAL OF CONTRACTS —
All transportation contracts require the approval of the Executive County Superintendent of Schools.
Contract Requirements—Return of Contracts
Pursuant to N.J.A.C. 6A:27-9.9 (b), the Passaic Board of Education is required to submit all transportation contracts for approval to the Executive County Superintendent of Schools within thirty (30) days of the award or by September 1 of the school year in which transportation is to be provided.
The contractor understands that it is imperative that contracts be returned to the Passaic Board of Education in a timely manner in order to comply with the state requirements. The contract must be executed and returned within ten (10) calendar days from the date the contractor received it from the Passaic Board of Education. Contracts not returned to the Passaic Board of Education Transportation Department within 10 calendar days of receipt by the contractor, shall be subject to penalties as noted in the bid specifications Penalties Section. Successful contractors must acknowledge receipt of the contracts at the time of receipt of the contracts.
TRANSPORTATION AIDES —
Any contractor failing to provide a student transportation aide on the route may be assessed a penalty deduction of one and one-half (1 1/2) times the per diem aide cost for each morning run and each afternoon run. Failure of transportation aide to perform assigned duties will also result in a penalty deduction of one and one-half (1 1/2) times the per diem aide cost for each documented offense.
PAYMENT TERMS —
1. Payment to contractors shall be made on or about the 30^th day of the month. Payments will be made in monthly installments, beginning in October provided an invoice and supporting documentation are submitted on a timely basis.
2. The contractor shall execute the contract and submit it to the Passaic Board of Education with all required related documents in order for the Passaic Board of Education to comply with the timeline for submission of contracts to the Executive County Superintendent. Failure to do so may result in a delay in the scheduled payment of services. Contractors shall visit the Department of Education’s Student Transportation website to become familiar with the contract to be executed.
3. Payment for the month of June will be made starting June 30^th and continuing through July 15^th.
4. Per diem contracts will be calculated on the actual number of days transportation services were performed.
5. Payments are subject to approval by the Passaic Board of Education Board. Therefore, payments may be delayed depending on the Board’s meeting schedule.
TUBERCULOSIS TESTING —
The contractor shall ensure that all bus drivers and bus aides are tested for tuberculosis infection in compliance with N.J.A.C. 6A:32-6.3.
VEHICLE MAINTENANCE —
Any contractor that fails to properly maintain their vehicle which leads to discomfort for students e.g. lack of heat, air conditioning, etc., may be assessed as a penalty of $500.00 per documented occurrence.
VEHICLES; UNAUTHORIZED —
Contractors are to transport students on “National School Bus Glossy Yellow” vehicles, as specified on the route description. Any contractor that fails to transport students on a “National School Bus Glossy Yellow” vehicle, as specified, shall assess a penalty of the per diem route and aide rate, per documented occurrence and also be subject to a possible breach of contract.
PENALTIES TO TRANSPORTATION CONTRACTOR —
The Passaic Board of Education gives notice and guidance to all bus contractors on a list of penalties that may be assessed against transportation contractors for failure to provide equipment and/or services pursuant to the terms and conditions of this contract. It is the desire of the Passaic Board of Education not to assess penalties against contractors. It is our goal and mission to have all contractors provide equipment and services as specified, in order to transport all students in a safe and efficient manner.
The Passaic Board of Education has provided in this bid specification package a list of penalties that may be assessed. All bidders are to review the section in the bid packages entitled Penalties for Transportation Companies.
RUSSIA OR BELARUS; PROHIBITED ACTIVITIES —
The Board of Education shall comply with N.J.S.A. 18A:18A-49.5 and N.J.S.A. 52:32-60.1 (c) which requires a person (or entity) to certify, before a contract is awarded, renewed, amended, or extended, by the Board that the person (or entity) is not identified on a list as a person engaging in prohibited activities in Russia or Belarus. The certification required shall be executed on behalf of the applicable person by an authorized officer or representative of the person. If a person is unable to make the certification required because the person or one of the person's parents, subsidiaries, or affiliates has engaged in prohibited activity in Russia or Belarus, the person shall provide to the Board of Education, prior to the deadline for delivery of such certification, a detailed and precise description of such activities, such description to be provided under penalty of perjury. The certifications provided under this section and disclosures provided under this section shall be disclosed to the public.
The Board has provided within the specifications, a Prohibited Russia Belarus Activities and Iran Investment Activities Certification Form for all persons or entities, that plan to submit a bid, respond to a proposal, or renew a contract with the board, to complete, sign and submit with the proposal. The Prohibited Russia Belarus Activities and Iran Investment Activities Certification Form is to be completed, certified, and submitted prior to the award of the contract.
PERFORMANCE GUARANTEE —
A corporate performance surety bond in an amount equal to the annual amount of the contract shall be required of the successful bidder. Each bid shall be accompanied by a signed Prescribed Form of Questionnaire, included in these specifications. The bond to be provided for per diem contracts shall be equal to the total per diem bid multiplied by the days of the school calendar or the actual # of days remaining in the school calendar.
PERSONAL SURETY BONDS—NOT ACCEPTED BY THE PASSAIC BOARD OF EDUCATION —
Personal surety bonds will not be accepted by the Passaic Board of Education.
REPORTING STUDENT LEFT UNATTENDED ON THE SCHOOL BUS —
1. Every owner/operator of a school vehicle shall immediately inform the administrator or principal of the receiving school and the chief school administrator of the district board of education providing for the transportation or their designee following an incident in which it has been determined that a student has been left unattended on the school bus at the end of the route. The school district or school bus contractor personnel who discover, or to whom it is reported, that a student has been left on a school bus shall immediately report the incident to the owner/operator of the vehicle. A student is considered to have been left unattended on the school bus at the end of the route when the driver has left the vicinity of the bus.
2. The bus driver and the aide (when applicable) are to check the bus for children left on board at the conclusion of every run. This check is to be performed at the school for drop-offs and at the conclusion of “from school runs.” School vehicles must be checked either at the last stop or driven to a safe location and checked prior to returning to the bus depot (terminal)
VEHICLES —
1. Transportation equipment shall be properly registered to the Motor Vehicle Commission. Equipment shall meet all current specifications in accordance with Federal and State law, the rules of the State Board of Education, and any additional specifications of the Passaic Board of Education.
2. Accepted Date of Vehicle--Year of School Vehicle—2014 or Newer
  The Passaic Board of Education will only accept bids on National School Bus Glossy Yellow Vehicles, which have a vehicle manufacture year of 2014 or newer.
  The Passaic Board of Education will use as a basis of compliance with this section by reviewing the year that is found on the NJ MVC Vehicle Registration Card.
  
  Exception—Wheelchair Lift Vehicles—2013 or Newer
  Bid prices will be accepted by the Passaic Board for National School Bus Glossy Yellow Vehicles with wheelchair lifts and seating with the manufacture year of 2013 or newer.
  
  Exception—Emergent/Unforeseen Circumstances
  An older school bus vehicle, one manufactured within the guidelines of N.J.S.A. 39:3B-5.1, may be used in emergent/unforeseen circumstances for no more than five (5) days cumulative total in one school year. Written permission must be received from the Passaic Board of Education prior to using of any older vehicle.
1. Vehicles must be thoroughly cleaned and disinfected between each use.
2. All vehicles shall be systematically inspected twice within the year and display a school bus certification inspection sticker to ensure that such vehicles and equipment are in safe and proper operating condition.
3. The contractor shall provide and maintain an adequate number of school buses, including spares, to safely transport any and all students assigned to the routes contained in this bid and to assure uninterrupted service in the event of mechanical breakdown.
Breakdown of Vehicle
In the event of a breakdown of a school bus vehicle, the transportation company shall:
1. The Passaic Board of Education or designee reserves the right, during the term of the contract, to inspect for approval any vehicle in use on routes covered by the contract and further reserves the right to ride any vehicle on a route covered by the contract.
2. Types of School Bus Vehicles Required—National School Bus Glossy Yellow
  As a requirement for this bid, the Passaic Board of Education will only accept bids from transportation companies that will provide the following School Vehicles, unless so otherwise noted on the Route Description:
  
  Type A with S2 Plates—National School Bus Glossy Yellow (School Vehicle Type II)
  Where specified in the route description, contractors shall submit a bid on a Type A school bus vehicle with S2 license plates. The buses shall be painted with National School Bus Glossy Yellow with up to 16 passengers seating, not including the bus driver.
  
  Type B with S1 Plates—National School Bus Glossy Yellow (School Vehicle Type I)
  Where specified in the route descriptions, contractors shall submit a bid on a Type B school bus vehicle with S1 license plates. The buses shall be painted National School Bus Glossy Yellow from 16-30 passenger seating, not including the bus driver.
  
  Type C or D with S1 Plates—National School Bus Glossy Yellow (School Vehicle Type I)
  Where specified in the route description, contractors shall submit a bid on a Type C or Type D school bus vehicle with S1 license plates. The buses shall be painted National School Bus Glossy Yellow with up to 54 passengers seating, not including the bus driver.
  
  No cars, station wagons, vans, or other non-National School Bus Glossy Yellow vehicles will be accepted unless it is indicated on the route description.
  
  Contractors who substitute vehicles after the contract is awarded shall be assessed a per diem penalty for each day the substituted vehicle is used. Contractors may also be considered in possible breach of contract for this violation.
  
  Bidders are to carefully read the attached Route Descriptions to determine what type of school bus vehicle is required for that particular route.
3. The Passaic Board of Education will not reimburse the contractor for the cost of repairs for any damage to vehicles caused by students.
VEHICLE EQUIPMENT REQUIREMENTS —
All vehicles used in the performance of this contract shall be equipped pursuant to Federal Law, State Law and Administrative Code. The Passaic Board of Education also requires all vehicles to have in good working order the following equipment on the school vehicles:
- TWO WAY RADIOS
  Every vehicle provided by the contractor shall have a fully functional two-way radio system capable of communication with the dispatcher of the contractor. Two-way radios must be capable of clearly communicating throughout the route service area. A non-operating two-way radio will be considered a nonperformance activity of the contractor and the contractor shall be subject to assessment of penalties and possible breach of contract. The fully functional operation of a two-way radio system is a critical safety item.
- CHILD ALERT SYSTEMS
  The Passaic Board of Education requires that all transportation vehicles be equipped with an electronic Child Alert System or equivalent.
- DIGITAL VIDEO/AUDIO RECORDING DEVICE
  The Passaic Board of Education requires that all transportation vehicles be equipped with a real time digital video/audio recording device. It is the requirement of the district to have a camera or cameras placed at the front of the bus and face backward in order to capture the entire bus on the video digital memory and a camera or cameras placed directly over the driver’s left shoulder pointed in the direction of service door, high enough to view the driver, stairwell in the service door clearly.
  The system must have the ability to send video recordings and detailed reports via email to the district. The bus company must upload the recordings from the digital/audio recording devices on a weekly basis in a retrievable format. Only authorized personnel are permitted to view recordings.
- GLOBAL POSITIONING TRACKING DEVICE (GPS)—REAL TIME MONITORING
  The Passaic Board of Education requires that all transportation vehicles be equipped with a Global Positioning Tracking Device. The GPS must be able to provide real time monitoring of bus location, direction, speed, stops, and idle time at each stop. It must also be able to provide reports, with any of the above information, when requested. The system must have the ability to send detailed reports via email to the district.
- CHILD RESTRAINT SYSTEMS; VESTS, CAR SEATS
  The contractor shall supply pre-school children and older students (pursuant to the IEP) with appropriate child restraint systems, vests, and car seat, when requested and at no cost to the Passaic Board of Education or each enjoined school district.
- ROUTE IDENTIFICATION CARD—PLACED IN WINDOW
  All vehicles must have a route identification card for every route. This card must be placed in the second window back from the service door on the same side as the service door. The Route Identification card should note the following:
  - Route Number
  - School Destination
It must be on an 8.5 x 11 sheet, landscape orientation using Arial font at size 190. Black lettering on a white background will be used for clear windows. When windows are tinted, white lettering with a black background must be used.
The Passaic Board of Education expects all contractors to provide equipment for school vehicles as specified in the bid. The equipment shall also be operational at all times. Failure to provide equipment or to ensure the

S2404-2627 —

ROUTE DESCRIPTION

IN-DISTRICT ROUTE

Route No.: S2404-2627

Vehicle Capacity: Minimum 16 Passenger Yellow School Bus w/S2 license

Destination: Abraham School No. 24 School Hours: 8:05 A.M. to 2:55 P.M.

36 Parker Avenue, Passaic, NJ 07055 Monday through Friday

STOP(S):

1.	143 Brook Avenue	7.	77 Brook Avenue
2.	167 Highland Avenue	8.	76 Henry Street
3.	260 Gregory Avenue	9.	138 Grove Street
4.	57 Passaic Street	10.	286 Howe Avenue
5.	277 Monroe Street	11.	387 Paulison Avenue
6.	11 Aspen Place	12.	172 Market Street

ALL PASSAIC

"The direction of the vehicle from the last stop shall be along the safest most direct route to the destination." - N.J.A.C.6A:27- 9.3(d)1-ii. The successful bidder must submit a description of the streets traveled to the Passaic Board of Education within ten (10) days of the contract's start.

AM: The vehicle must arrive at the destination no more than 10 minutes before the scheduled start time and no later than the start time.

PM: The return trip begins at the above destination and follows the reverse of the morning route, unless otherwise specified.

The Passaic District reserves the right to add students or aides up to the vehicle’s capacity.

The Passaic District also reserves the right to modify, add, or remove stops on this route as necessary, with County Office approval.

Equipment Needed: Air Conditioner, Global Positioning System (GPS), Digital Video Recording System (DVR), Two-way communication radio system for Student

Transportation Aide Required: YES

Special Instructions: DRIVERS AND BUS AIDES MUST HAVE THE ABILITY TO SPEAK AND UNDERSTAND ENGLISH AND SPANISH.

Terms of Contract-Starting Date: September 3, 2026, to June 25, 2027.

Total Number of Days: 181

Total Number of Bus: 1

PER DIEM PER VEHICLE

S2406-2627 —

ROUTE DESCRIPTION

IN-DISTRICT ROUTE

Route No.: S2406-2627

Vehicle Capacity: Minimum 16 Passenger Yellow School Bus w/S2 license

Destination: Abraham School No. 24 School Hours: 8:05 A.M. to 2:55 P.M.

36 Parker Avenue, Passaic, NJ 07055 Monday through Friday

STOP(S):

1.	98 Sherman Street	7.	479 Broadway
2.	16A Market Street	8.	46 Kensington Terrace
3.	11 Aspen Place	9.	265 Main Avenue
4.	245 Passaic Avenue	10.	127 Linden Street
5.	41 Central Avenue	11.	141 Passaic Street
6.	57 Henry Street	12.

ALL PASSAIC

AM: The vehicle must arrive at the destination no more than 10 minutes before the scheduled start time and no later than the start time.

PM: The return trip begins at the above destination and follows the reverse of the morning route, unless otherwise specified.

The Passaic District reserves the right to add students or aides up to the vehicle’s capacity.

The Passaic District also reserves the right to modify, add, or remove stops on this route as necessary, with County Office approval.

Equipment Needed: Air Conditioner, Global Positioning System (GPS), Digital Video Recording System (DVR), Two-way communication radio system for Student

Transportation Aide Required: YES

Special Instructions: DRIVERS AND BUS AIDES MUST HAVE THE ABILITY TO SPEAK AND UNDERSTAND ENGLISH AND SPANISH.

Terms of Contract-Starting Date: September 3, 2026, to June 25, 2027.

Total Number of Days: 181

Total Number of Bus: 1

PER DIEM PER VEHICLE

S2407-2627 —

ROUTE DESCRIPTION

IN-DISTRICT ROUTE

Route No.: S2407-2627

Vehicle Capacity: Minimum 16 Passenger Yellow School Bus w/S2 license

Destination: Abraham School No. 24 School Hours: 8:05 A.M. to 2:55 P.M.

36 Parker Avenue, Passaic, NJ 07055 Monday through Friday

STOP(S):

1.	23 Jackson Street	7.	170 Sherman Street
2.	209 Howe Avenue	8.	209 Howe Avenue
3.	78 Howe Avenue	9.	260 Gregory Avenue
4.	286 Howe Avenue	10.	443 Paulison Avenue (2)
5.	329 Howe Avenue	11.	46 Sherman Street
6.	275 Oak Street	12.

ALL PASSAIC

AM: The vehicle must arrive at the destination no more than 10 minutes before the scheduled start time and no later than the start time.

PM: The return trip begins at the above destination and follows the reverse of the morning route, unless otherwise specified.

The Passaic District reserves the right to add students or aides up to the vehicle’s capacity.

The Passaic District also reserves the right to modify, add, or remove stops on this route as necessary, with County Office approval.

Equipment Needed: Air Conditioner, Global Positioning System (GPS), Digital Video Recording System (DVR), Two-way communication radio system for Student

Transportation Aide Required: YES

Special Instructions: DRIVERS AND BUS AIDES MUST HAVE THE ABILITY TO SPEAK AND UNDERSTAND ENGLISH AND SPANISH.

Terms of Contract-Starting Date: September 3, 2026, to June 25, 2027.

Total Number of Days: 181

Total Number of Bus: 1

PER DIEM PER VEHICLE

BIL01-2627 —
ROUTE DESCRIPTION
IN-DISTRICT ROUTE

Route No.: BIL01-2627
Vehicle Capacity: Minimum 24/54 Yellow School Bus w/S2 license

Destination: Thomas Jefferson School No. 1                                                                         School Hours: 8:05 A.M. to 2:55 P.M.
       390 Van Houten Avenue, Passaic, NJ 07055                                                                              Monday through Friday


STOP(S):
1.
Main Avenue and Summer Street
2.
Main Avenue and Madison Street
3.
Main Avenue and Ascension Street
ALL PASSAIC
"The direction of the vehicle from the last stop shall be along the safest most direct route to the destination." - N.J.A.C.6A:27- 9.3(d)1-ii. The successful bidder must submit a description of the streets traveled to the Passaic Board of Education within ten (10) days of the contract's start.

AM: The vehicle must arrive at the destination no more than 10 minutes before the scheduled start time and no later than the start time.

PM: The return trip begins at the above destination and follows the reverse of the morning route, unless otherwise specified.

The Passaic District reserves the right to add students or aides up to the vehicle’s capacity.

The Passaic District also reserves the right to modify, add, or remove stops on this route as necessary, with County Office approval.

Equipment Needed: Air Conditioner, Global Positioning System (GPS), Digital Video Recording System (DVR), Two-way communication radio system for Student

Transportation Aide Required: NO

Special Instructions: DRIVERS AND BUS AIDES MUST HAVE THE ABILITY TO SPEAK AND UNDERSTAND ENGLISH.

Terms of Contract-Starting Date: September 3, 2026, to June 25, 2027.

Total Number of Days: 185
Total Number of Bus: 1

PER DIEM PER VEHICLE

S1108-2627 —

ROUTE DESCRIPTION

IN-DISTRICT ROUTE

Route No.: S1108-2627

Vehicle Capacity: Minimum 16/24 Passenger Yellow School Bus

Destination: William B. Cruise Veterans Memorial – School No. 11 School Hours: 8:05 A.M. to 2:55 P.M.

390 Gregory Avenue, Passaic, NJ 07055 Monday through Friday

STOP(S):

1.	228 Columbia Avenue	7.	129 Parker Avenue
2.	207 Harrison Street	8.	98 Van Winkle Avenue
3.	22 Brinkerhoff Place	9.	74 Quincy Street
4.	88 Hamilton Avenue	10.	125 Parker Avenue
5.	121 Parker Avenue	11.	210 Parker Avenue
6.	268 Hope Avenue	12.

ALL PASSAIC

AM: The vehicle must arrive at the destination no more than 10 minutes before the scheduled start time and no later than the start time.

PM: The return trip begins at the above destination and follows the reverse of the morning route, unless otherwise specified.

The Passaic District reserves the right to add students or aides up to the vehicle’s capacity.

The Passaic District also reserves the right to modify, add, or remove stops on this route as necessary, with County Office approval.

Equipment Needed: Air Conditioner, Global Positioning System (GPS), Digital Video Recording System (DVR), Two-way communication radio system for Students

Transportation Aide Required: YES

Special Instructions: DRIVERS AND BUS AIDES MUST HAVE THE ABILITY TO SPEAK AND UNDERSTAND ENGLISH.

Terms of Contract-Starting Date: September 3, 2026, to June 25, 2027.

Total Number of Days: 181

Total Number of Bus: 1

PER DIEM PER VEHICLE

S1109-2627 —

ROUTE DESCRIPTION

IN-DISTRICT ROUTE

Route No.: S1109-2627

Vehicle Capacity: Minimum 16/24 Passenger Yellow School Bus

Destination: William B. Cruise Veterans Memorial – School No. 11 School Hours: 8:05 A.M. to 2:55 P.M.

390 Gregory Avenue, Passaic, NJ 07055 Monday through Friday

STOP(S):

1.	228 Columbia Avenue	7.	129 Parker Avenue
2.	207 Harrison Street	8.	98 Van Winkle Avenue
3.	22 Brinkerhoff Place	9.	74 Quincy Street
4.	88 Hamilton Avenue	10.	125 Parker Avenue
5.	121 Parker Avenue	11.	210 Parker Avenue
6.	268 Hope Avenue	12.

ALL PASSAIC

AM: The vehicle must arrive at the destination no more than 10 minutes before the scheduled start time and no later than the start time.

PM: The return trip begins at the above destination and follows the reverse of the morning route, unless otherwise specified.

The Passaic District reserves the right to add students or aides up to the vehicle’s capacity.

The Passaic District also reserves the right to modify, add, or remove stops on this route as necessary, with County Office approval.

Equipment Needed: Air Conditioner, Global Positioning System (GPS), Digital Video Recording System (DVR), Two-way communication radio system for Students

Transportation Aide Required: YES

Special Instructions: DRIVERS AND BUS AIDES MUST HAVE THE ABILITY TO SPEAK AND UNDERSTAND ENGLISH.

Terms of Contract-Starting Date: September 3, 2026, to June 25, 2027.

Total Number of Days: 181

Total Number of Bus: 1

PER DIEM PER VEHICLE

S1110-2627 —

ROUTE DESCRIPTION

IN-DISTRICT ROUTE

Route No.: S1110-2627

Vehicle Capacity: Minimum 16/24 Passenger Yellow School Bus

Destination: William B. Cruise Veterans Memorial – School No. 11 School Hours: 8:05 A.M. to 2:55 P.M.

390 Gregory Avenue, Passaic, NJ 07055 Monday through Friday

STOP(S):

1.	228 Columbia Avenue	7.	129 Parker Avenue
2.	207 Harrison Street	8.	98 Van Winkle Avenue
3.	22 Brinkerhoff Place	9.	74 Quincy Street
4.	88 Hamilton Avenue	10.	125 Parker Avenue
5.	121 Parker Avenue	11.	210 Parker Avenue
6.	268 Hope Avenue	12.

ALL PASSAIC

AM: The vehicle must arrive at the destination no more than 10 minutes before the scheduled start time and no later than the start time.

PM: The return trip begins at the above destination and follows the reverse of the morning route, unless otherwise specified.

The Passaic District reserves the right to add students or aides up to the vehicle’s capacity.

The Passaic District also reserves the right to modify, add, or remove stops on this route as necessary, with County Office approval.

Equipment Needed: Air Conditioner, Global Positioning System (GPS), Digital Video Recording System (DVR), Two-way communication radio system for Students

Transportation Aide Required: YES

Special Instructions: DRIVERS AND BUS AIDES MUST HAVE THE ABILITY TO SPEAK AND UNDERSTAND ENGLISH.

Terms of Contract-Starting Date: September 3, 2026, to June 25, 2027.

Total Number of Days: 181

Total Number of Bus: 1

PER DIEM PER VEHICLE

A360-2627 —
ROUTE DESCRIPTION
OUT-OF-DISTRICT ROUTE

Route No.: A360-2627
Vehicle Capacity: Minimum 7 Passenger Minivan

Destination: Academy 360-Lower School                                                                     School Hours: 8:55 A.M. to 3:15 P.M.
                       1 Sunset Avenue, Verona, New Jersey 07044                                                                   Monday through Friday

STOP(S):
1.
102 Burgess Place, Passaic, NJ 07055
2.

ALL PASSAIC
"The direction of the vehicle from the last stop shall be along the safest most direct route to the destination." - N.J.A.C.6A:27- 9.3(d)1-ii. The successful bidder must submit a description of the streets traveled to the Passaic Board of Education within ten (10) days of the contract's start.

AM: The vehicle must arrive at the destination no more than 10 minutes before the scheduled start time and no later than the start time.

PM: The return trip begins at the above destination and follows the reverse of the morning route, unless otherwise specified.

The Passaic District reserves the right to add students or aides up to the vehicle’s capacity.

The Passaic District also reserves the right to modify, add, or remove stops on this route as necessary, with County Office approval.

Equipment Needed: Air Conditioner, Global Positioning System (GPS), Digital Video Recording System (DVR), Two-way communication radio system for Student

Transportation Aide Required: YES

Special Instructions: DRIVERS AND BUS AIDES MUST HAVE THE ABILITY TO SPEAK AND UNDERSTAND ENGLISH AND SPANISH.

Terms of Contract-Starting Date: September 3, 2026, to June 26, 2027.

Total Number of Days: 183
Total Number of Bus: 1

PER DIEM PER VEHICLE
ALG01-2627 —
ROUTE DESCRIPTION
OUT-OF-DISTRICT ROUTE

Route No.: ALG01-2627
Vehicle Capacity: Minimum 7 Passenger Minivan

Destination: Alpine Learning Group                                                                               School Hours: 9:00 A.M. to 2:45 P.M.
                       777 Paramus Road, Paramus, New Jersey 07652                                                             Monday through Friday

STOP(S):
1.
215 Aycrigg Ave, Passaic, NJ 07055. (AM)
2.
217 Brook Ave, Passaic, NJ 07055. (PM)
ALL PASSAIC
"The direction of the vehicle from the last stop shall be along the safest most direct route to the destination." - N.J.A.C.6A:27- 9.3(d)1-ii. The successful bidder must submit a description of the streets traveled to the Passaic Board of Education within ten (10) days of the contract's start.

AM: The vehicle must arrive at the destination no more than 10 minutes before the scheduled start time and no later than the start time.

PM: The return trip begins at the above destination and follows the reverse of the morning route, unless otherwise specified.

The Passaic District reserves the right to add students or aides up to the vehicle’s capacity.

The Passaic District also reserves the right to modify, add, or remove stops on this route as necessary, with County Office approval.

Equipment Needed: Air Conditioner, Global Positioning System (GPS), Digital Video Recording System (DVR), Two-way communication radio system for Student

Transportation Aide Required: YES

Special Instructions: DRIVERS AND BUS AIDES MUST HAVE THE ABILITY TO SPEAK AND UNDERSTAND ENGLISH AND SPANISH.

Terms of Contract-Starting Date: September 1, 2026, to June 17, 2027.

Total Number of Days: 180
Total Number of Bus: 1

PER DIEM PER VEHICLE
IGCP-2627 —
ROUTE DESCRIPTION
OUT-OF-DISTRICT ROUTE

Route No.: IGCP-2627
Vehicle Capacity: Minimum 7 Passenger Minivan

Destination: Ida Gurtman Children’s Partial Care Program                                       School Hours: 1:00 P.M. to 4:00 P.M.
                       1451 Van Houten Avenue, Clifton, New Jersey 07013                                                 Monday through Friday

STOP(S):
1.
William B. Cruise Veterans Memorial School No. 11 - 390 Gregory Avenue, Passaic, NJ 07055
2.
353 Madison Street, Passaic NJ 07055
ALL PASSAIC
"The direction of the vehicle from the last stop shall be along the safest most direct route to the destination." - N.J.A.C.6A:27- 9.3(d)1-ii. The successful bidder must submit a description of the streets traveled to the Passaic Board of Education within ten (10) days of the contract's start.

AM: The vehicle must arrive at the destination no more than 10 minutes before the scheduled start time and no later than the start time.

PM: The return trip begins at the above destination and follows the reverse of the morning route, unless otherwise specified.

The Passaic District reserves the right to add students or aides up to the vehicle’s capacity.

The Passaic District also reserves the right to modify, add, or remove stops on this route as necessary, with County Office approval.

Equipment Needed: Air Conditioner, Global Positioning System (GPS), Digital Video Recording System (DVR), Two-way communication radio system for Student

Transportation Aide Required: YES

Special Instructions: DRIVERS AND BUS AIDES MUST HAVE THE ABILITY TO SPEAK AND UNDERSTAND ENGLISH AND SPANISH.

Terms of Contract-Starting Date: September 1, 2026, to November 25, 2026.

Total Number of Days: 60
Total Number of Bus: 1

PER DIEM PER VEHICLE
NJEWEH03-2627 —
ROUTE DESCRIPTION
OUT-OF-DISTRICT ROUTE

Route No.: NJEWEH03-2627
Vehicle Capacity: 16 – Passenger Wheelchair Yellow School Bus

Destination: North Jersey Elks Dev Disab. High School                                            School Hours: 8:45 A.M. to 2:45 P.M.
                       15 Union Avenue, Clifton, New Jersey 07011                                                               Monday through Friday

STOP(S):
1.
129 Passaic Street, Passaic, NJ 07055
2.

ALL PASSAIC
"The direction of the vehicle from the last stop shall be along the safest most direct route to the destination." - N.J.A.C.6A:27- 9.3(d)1-ii. The successful bidder must submit a description of the streets traveled to the Passaic Board of Education within ten (10) days of the contract's start.

AM: The vehicle must arrive at the destination no more than 10 minutes before the scheduled start time and no later than the start time.

PM: The return trip begins at the above destination and follows the reverse of the morning route, unless otherwise specified.

The Passaic District reserves the right to add students or aides up to the vehicle’s capacity.

The Passaic District also reserves the right to modify, add, or remove stops on this route as necessary, with County Office approval.

Equipment Needed: Air Conditioner, Global Positioning System (GPS), Digital Video Recording System (DVR), Two-way communication radio system for Student

Transportation Aide Required: YES

Special Instructions: DRIVERS AND BUS AIDES MUST HAVE THE ABILITY TO SPEAK AND UNDERSTAND ENGLISH AND SPANISH.

Terms of Contract-Starting Date: September 3, 2026, to June 24, 2027.

Total Number of Days: 189
Total Number of Bus: 1

PER DIEM PER VEHICLE

PPS03-MKV2627 —

ROUTE DESCRIPTION

OUT-OF-DISTRICT ROUTE

Route No.: PPS03-MKV2627

Vehicle Capacity: Minimum 7 Passenger Minivan

Destination: Windsor Bergan Academy School Hours: 8:50 A.M. to 2:40 P.M.

56 Passaic Street Ridgewood, NJ 07450 Monday through Friday

STOP(S):

1.	Paterson, NJ 07504	6.	East Rutherford, NJ 07073
2.	Clifton, NJ 07011	7.	Saddle Brook, NJ 07662
3.	Haledon, NJ 07508	8.	Parsippany, NJ 07005
4.	Elmwood Park, NJ 07407	9.	Wayne, NJ 07470
5.	Garfield, NJ 07026	10.	Hackensack, NJ 07601

ALL PASSAIC

AM: The vehicle must arrive at the destination no more than 10 minutes before the scheduled start time and no later than the start time.

PM: The return trip begins at the above destination and follows the reverse of the morning route, unless otherwise specified.

The Passaic District reserves the right to add students or aides up to the vehicle’s capacity.

The Passaic District also reserves the right to modify, add, or remove stops on this route as necessary, with County Office approval.

Equipment Needed: Air Conditioner, Global Positioning System (GPS), Digital Video Recording System (DVR), Two-way communication radio system for Student

Transportation Aide Required: YES

Special Instructions: DRIVERS AND BUS AIDES MUST HAVE THE ABILITY TO SPEAK AND UNDERSTAND ENGLISH AND SPANISH.

Terms of Contract-Starting Date: September 1, 2026, to June 18, 2027.

Total Number of Days: 186

Total Number of Bus: 1

PER DIEM PER VEHICLE

CTHC-2627 —
ROUTE DESCRIPTION
OUT-OF-DISTRICT ROUTE

Route No.: CTHC-2627
Vehicle Capacity: Minimum 7 Passenger Minivan - (Wheelchair Lift)

Destination: Children’s Therapy Center                                                                         School Hours: 8:40 A.M. to 2:40 P.M.
                       125 Bauer Drive, Oakland, NJ 07436                                                                             Monday through Friday

STOP(S):
1.
516 Harrison Street, Passaic, NJ 07055
2.

ALL PASSAIC
"The direction of the vehicle from the last stop shall be along the safest most direct route to the destination." - N.J.A.C.6A:27- 9.3(d)1-ii. The successful bidder must submit a description of the streets traveled to the Passaic Board of Education within ten (10) days of the contract's start.

AM: The vehicle must arrive at the destination no more than 10 minutes before the scheduled start time and no later than the start time.

PM: The return trip begins at the above destination and follows the reverse of the morning route, unless otherwise specified.

The Passaic District reserves the right to add students or aides up to the vehicle’s capacity.

The Passaic District also reserves the right to modify, add, or remove stops on this route as necessary, with County Office approval.

Equipment Needed: Air Conditioner, Global Positioning System (GPS), Digital Video Recording System (DVR), Two-way communication radio system for Student

Transportation Aide Required: YES

Special Instructions: DRIVERS AND BUS AIDES MUST HAVE THE ABILITY TO SPEAK AND UNDERSTAND ENGLISH AND SPANISH.

Terms of Contract-Starting Date: September 8, 2026, to June 23, 2027.

Total Number of Days: 186
Total Number of Bus: 1

PER DIEM PER VEHICLE
PHC01-2627 —
ROUTE DESCRIPTION
OUT-OF-DISTRICT ROUTE

Route No.: PHC01-2627
Vehicle Capacity: Minimum 7/16 Passenger Minivan/Yellow School Bus

Destination: Phoenix Center                                                                                             School Hours: 8:30 A.M. to 2:45 P.M.
                       16 Monsignor Owens Place, Nutley, NJ 07110                                                                Monday through Friday

STOP(S):
1.
54 Wall Street
6.
23 Aspen Place
2.
273 Monroe Street (2 Students)
7.
146 Myrtle Avenue
3.
317 Harrison Street (1:1 Aide)
8.
74 Mineral Spring Avenue
4.
277 Hope Avenue
9.

ALL PASSAIC
"The direction of the vehicle from the last stop shall be along the safest most direct route to the destination." - N.J.A.C.6A:27- 9.3(d)1-ii. The successful bidder must submit a description of the streets traveled to the Passaic Board of Education within ten (10) days of the contract's start.

AM: The vehicle must arrive at the destination no more than 10 minutes before the scheduled start time and no later than the start time.

PM: The return trip begins at the above destination and follows the reverse of the morning route, unless otherwise specified.

The Passaic District reserves the right to add students or aides up to the vehicle’s capacity.

The Passaic District also reserves the right to modify, add, or remove stops on this route as necessary, with County Office approval.

Equipment Needed: Air Conditioner, Global Positioning System (GPS), Digital Video Recording System (DVR), Two-way communication radio system for Students

Transportation Aide Required: YES

Special Instructions: Seizure Protocol, Harness, Angel-Lock Required, and Car Seat Required

DRIVERS AND BUS AIDES MUST HAVE THE ABILITY TO SPEAK AND UNDERSTAND ENGLISH.

Terms of Contract-Starting Date: September 2, 2026, to June 16, 2027.

Total Number of Days: 180
Total Number of Bus: 1

PER DIEM PER VEHICLE

Submission Requirements

Proposal Form (required) —
Please download the below documents, complete, and upload.
Affirmative Action Questionnaire (required) —
This form is to be completed and returned with the proposal. However, the Board will accept in lieu of this Questionnaire, the Affirmative Action Evidence Employee Information Report.
Please upload the New Jersey State Certificate of Employee Information Report as well.
Please download the below documents, complete, and upload.
Issue Date and Expiration Date for New Jersey State Certificate of Employee Information Report (required)
Assurance of Compliance (required) —
Please download the below documents, complete, and upload.
Confirmation of Meeting Vehicle Specifications (required) —
Please download the below documents, complete, and upload.
Consent of Surety (required) —
Each bid shall be accompanied by a Consent of Surety, which must be dated.
The Consent of Surety shall be issued from a surety company licensed and qualified to do business in the State of New Jersey. All certificate (consent) of surety documents must be signed with original signatures.
The Board will not accept facsimile or rubberstamp signatures. The certificate (consent) of surety, together with a power of attorney must be submitted with the bid. Submission of a Consent of Surety which contains any prior conditions upon the Surety's issuance of the required Bonds (other than the award of the contract) may be cause for rejection of the bid.
Failure to sign the Certificate (Consent) of Surety by either the Surety or Principal, and failure to submit the properly executed Certificate (Consent) of Surety with the bid package, shall be deemed cause for disqualification and rejection of the bid.
The Passaic Board of Education will not accept Personal Surety Bonds.
Coordinated Transportation Services Agency Membership Form —
Please download the below documents, complete, and upload.
Reminder: Private bus companies submitting bids do not have to complete, sign or submit this CTSA Membership Form. The form is only for use by CTSA’s that may respond to this bid.
Disclosure of Investment Activities in Iran Form (required) —
Please download the below documents, complete, and upload.
Insurance Coverage: Evidence of Bidder's Ability to Obtain Automobile Insurance Coverage (required) —
Please download the below documents, complete, and upload.
To be completed by Insurance Agent
Prohibited Russia-Belarus Activities & Iran Investment Activities (required) —
Please download the below documents, complete, and upload.
Non-Collusion Affidavit (required) —
Please download the below documents, complete, and upload.
Statement of Assurance - Omnibus Transportation Employee Testing Act Compliance Assurance (required) —
Please download the below documents, complete, and upload.
Statement of Assurance - Regarding Non-Criminal Employment Check (required) —
Please download the below documents, complete, and upload.
Political Contribution Disclosure Form (required) —
Please download the below documents, complete, and upload.
Statement of Assurance - School Bus Driver Annual Certification (required) —
Please download the below documents, complete, and upload.
Prescribed Form of Questionnaire (required) —
Please download the below documents, complete, and upload.
Statement of Ownership Disclosure (required) —
Please download the below documents, complete, and upload.
Tuberculosis Testing Certification (required) —
Please download the below documents, complete, and upload.
Business Registration Certificate (required)
Issue Date and Expiration Date for New Jersey State Business Registration Certificate (required)
Registration and Proof of Ownership for Vehicles (required)
Bidder’s Guarantee (required)
W-9 (required)
Certificate of Insurance
Proposal Opening Time and Date (required) —

Student Transportation Services - 2026-2027 School Year

Opportunity details

Description

Project Details

Important Dates

Addenda

Evaluation Criteria

Submission Requirements

Key dates

AI classification tags

Frequently asked questions

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1.	Main Avenue and Summer Street
2.	Main Avenue and Madison Street
3.	Main Avenue and Ascension Street

1.	215 Aycrigg Ave, Passaic, NJ 07055. (AM)
2.	217 Brook Ave, Passaic, NJ 07055. (PM)

1.	William B. Cruise Veterans Memorial School No. 11 - 390 Gregory Avenue, Passaic, NJ 07055
2.	353 Madison Street, Passaic NJ 07055

1.	54 Wall Street	6.	23 Aspen Place
2.	273 Monroe Street (2 Students)	7.	146 Myrtle Avenue
3.	317 Harrison Street (1:1 Aide)	8.	74 Mineral Spring Avenue
4.	277 Hope Avenue	9.

1.	102 Burgess Place, Passaic, NJ 07055
2.